LACCD District Research Committee Meeting

September 15, 2016

9:00a-12p

ESC: 6th floor conference room

Minutes

Present

City: / Anna Badalyan, Emil Mubarakshin / Southwest: / LaVonne Hamilton
East: / Ruben Arenas, Cathy Jin, Adrian Shadaram,
Bryan Ventura / Trade: / René Márquez
Harbor: / Ed Pai (phone) / Valley: / Ani Zarpas, Michelle Fowles (phone)
Mission: / Patricia Chow (phone), Sarah Master (phone) / West: / Agyeman Boateng, Rebecca Tillberg
Pierce: / Giselle Calubayan / ESC: / Maury Pearl, Sarah Crespo, Stan Levin, Moon Ko

Review

Reviewed agenda.
Reviewed minutes from previous DRC.

Gainful Employment

Deadline Oct 1 for NSLDS.

Each college will come to upload next week.

1/2017 will calculate debt-to-earnings ratio.

All gainful employment data from SIS.

Needs Assessment Survey

2 surveys in Fall 2017.

Wisconsin HOPE Lab survey on food and housing. HOPE Lab administers survey.

CalMHSA survey on mental health and LACCD needs assessment survey on student housing and transportation, combined into single survey. LACCD will administer survey.

Report due Winter 2017.

Student Survey

Work group met on 9/9/2016.

Completed reviewing second half of survey.

Final draft given to DRC. Send feedback to Maury and Moon.

IPEDS

Colleges need to complete IC Header. Was supposed to be done by 8/2016.

Colleges should run edit reports.

Close date for keyholders is 10/19/2016. Coordinator deadline is 11/2/2016.

Check college data in MIS. Now there are more skills awards in MIS.

Some colleges are not entering skill awards which is problem because will not be included in Skills Builder.

All 2015-16 data are in DataMart.

Lots of duplication of awards, multiple awards per student, unusual cases.

Increased enrollment in ADT programs and number of awards.

Current LACCD SIS has no field for hours in non-credit.

IE&SS Committee

9/21/2016 meeting will include presentations on LA College Promise and accreditation updates on district recommendations.

10/19/2016 will send templates to colleges on college accreditation update.

Spring 2017, tentative college presentations for college planning effectiveness reports in March, April, and May.
Group decided to keep current college planning effectiveness report template.
Stan will start working on data for templates. Finalized IRDS files will be ready in 4/2017 therefore cannot have updated data and templates will use Fall 2015 data.

Attendance Accounting

Auditors will visit East, Mission, and Pierce for full scope and City and Harbor for limited. West for few K-12 students.

98% of FTES from last year (based on current actuals and projections for Summer 2 and Fall 2016).

Projecting district needs to grow 8% relative to Winter, Spring, and Summer of last year to reach base plus 2% growth.

Targets are still in progress.
All colleges received base plus 2% budget allocation. (base is 2015-16 annual FTES).

New legislation, colleges can claim apportionment for non-resident high school students but only if dual enrollment. Are all HS students automatically considered dual enrollment?

Estimated Credit FTES Report

Use course subject hours rather than units for distance ed courses. Differences where there is lecture and lab because lab hours need to be accounted for.

ITV has inflated limits. PA also has high limits.

Group decided there are too many variations by college, so better not to share this report with district.

NPSAS

File is ready to upload. All blanks will be error so colleges need to clear those types of errors.

Extension deadline to upload is 9/23/2016 (and examine issue with student fees).

Each college needs upload because it is responsible for follow-up.

CTE Data Unlock Project

Every college should have been contacted by its consultant. Contact person at each college most likely CTE Dean.

9/19/2016 template will be released for strong workforce.

Strong workforce project related to CTE outcomes based on future funding.

TOP code realignment being pushed back to Spring 2017. Will create consensus crosswalk.

Bryan will draft Board item related to $50K CTE money.

All colleges participating in CTE outcomes survey.

New SIS Data Repository

Anna, Rebecca, Maury, and IT manager had meeting.

New data repository needs to be designed.

Data warehouse starts in 2018 and will be available in 2019. It is generic and not useful to researchers.

Have to evaluate specialized databases. Identify what researchers actually use and build it.

New databases, potentially design SSSP database. Lots of new variables and more reporting possibilities.

11/2016 will have some data for new applications (Fall 2017).

Start creating list of fields that need to be in SEMC table.

Training will be provided to researchers on query tools.

Next meeting

DRC meetings will complete location rotation.

Next DRC will be at Southwest on 10/20/2016. Future DRC meetings: 11/17/2016 at Trade, 12/15/2016 at Valley, and 1/19/2017 at West.