Kohl’s Business Partners Travel Policy
Updated 6/22/18

Kohl’s Business Partners Travel Policy has been set up to establish policies and procedures for the payment/reimbursement of Kohl’s out of town business partners’ travel expenses directly related to the performance of services on behalf of Kohl’s.

The policies below should be used as a guideline, and it is up to each individual area to establish any policies that would be unique to their area. Exceptions to this policy should be documented and signed off by a Pyramid Head within requesting department.

Hotel: Hotel rate maximums per night (before taxes) are as follows:

  • New York City (Manhattan Only) $600
  • San Francisco/San Jose vicinity $325
  • Major Markets $300. Major markets are defined as Atlanta, Boston, Chicago, Houston, Los Angeles, Las Vegas, New York metropolitan area including counties in Long Island, Hudson Valley, and North and Central New Jersey, San Diego, Seattle and Washington, D.C.
  • All Other US Cities $200

Kohl’s has negotiated discounted hotel rates in the Milwaukee area for business partners. Contact the Kohl’s Travel Coordinator at 262-703-7684 to get a list of applicable hotels and discounted rates. Kohl’s Travel and its contracted agency will not process bookings for business partners. No movie rentals or mini bar expenses included.

Parking: Kohl’s business partners will only be reimbursed for long-term airport parking.

Per Diem: The following outlines Kohl’s current travel per diem (per day) maximums related to an out-of-town business partner’s meals, tips, vending and misc. travel expenses:

  • New York City (Manhattan Only) $100
  • San Francisco/San Jose vicinity $85
  • Major Markets $65. Major markets are defined as Atlanta, Boston, Chicago, Houston, Los Angeles, Las Vegas, New York metropolitan area including counties in Long Island, Hudson Valley, and North and Central New Jersey, San Diego, Seattle and Washington, D.C.
  • All Other US Cities $50

Airfare: Business partners should make reservations at least 30 days in advance of travel. Reservations should be booked at the lowest logical fare to Kohl’s.

Mileage: When business partners are asked to use their own vehicle for Kohl’s business-related transportation, they will be entitled to reimbursement up to the current Kohl’s company rate (see policy 620, Associate Travel Expense for current rate), plus tolls for the amount of travel greater than the normal distance to the business partner’s usual work site. Mileage to and from a business partner’s residence to the local airport or other point of departure is not reimbursable.

Rental Car: Rental cars should be used when renting is the most practical and economic means of travel. A mid-size car should be utilized. Any additional fees for upgrades not pre-approved will be paid by the business partners. Always return rental cars with a full tank of gas.

Procedures for Trip Settlement: All charges incurred for business travel must be reflected on the business partner’s invoice. Detailed receipts reflecting the date, location, nature of business and the amount of the expense must support all submitted expenses.

***Please note the following are non-reimbursable travel items:

  • Health Club facilities.
  • Movies, shows, or other non-business related entertainment.
  • Cash or property loss, including damage to luggage.
  • Sundry purchases (books, magazines, newspapers, toiletries, personal items).
  • Meals for single day trips completed in the course of a “normal” work day.
  • Any other non business related items

These are the standards as of 6/22/18 and are subject to change. Special circumstances will remain negotiable.