Expo Advantage USA, Inc

Furniture & Accessories Rental Form

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All items are provided on a rental basis for the duration of the show. Installation & removal are included in the rental price unless otherwise indicated. ALL ORDERS received without payment will be subject to showsite rates. All advanced orders are due by Friday, 10/30/09. Please add 8 7/8% sales tax to all rental orders.

FURNITURE

Advanced Showsite

______Folding Chair ...... $ 20.00$ 25.00

______Counter Stool (Padded) ...... 82.00102.50

ACCESSORIES

Visit for additional accessories and specialty display items.

______37" LCD TV (Computer Ready) ...... $575.00n/a

______Wastebasket ...... 16.0020.00

______Easel ...... 30.00 40.00

______30" Round White Sales Table with Chrome Base ...... 90.00 115.00

TABLES

Note: Tables are not intended to be used as examination tables. Expo Advantage USA, Inc., and show management will not be held responsible for any injury/damage as a result of the misuse of any rental equipment. Any exhibitor who refuses to abide by this request will be asked to leave the show and will be required to cover all outstanding charges and denied any refund.

Draped Tables (24"W x 30"H - for 42"H tables, add $50.00 per table. Available in limited colors.)

______4' Wood Table ...... $125.00$165.00

______6' Wood Table ...... 142.00 185.00

Undraped Tables (24"W x 30"H - for 42"H tables, please add $25.00 per table.)

______4' Wood Table ...... $ 80.00$117.50

______6' Wood Table ...... 90.00 145.00

Furniture & Accessories Rental Form

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SPECIAL BOOTH DRAPING AND FRAMING

Advanced Orders Only - Does NOT Include Installation/Dismantle Labor

Show Management Provides BACKWALL Drape for the Exhibit Area.

______Background Drapes, 8'H ...... $ 25.00 per linear foot

______Side Rail Drapes, 36"H ...... 20.00 per linear foot

______8' Uprights ...... 70.00 each

______3' Uprights ...... 60.00 each

Drapes Available in BLACK Only.

**Expo Advantage USA, Inc., reserves the right to substitute comparable

materials based upon availability.**

PAYMENT POLICY:

Payment in full, including applicable sales tax, must accompany order.

CANCELLATION POLICY:

To cancel your order, two (2) week advance written notice is required. Cancellations are subject to a fifteen percent (15%) restocking charge.

ALL ITEMS ARE PROVIDED ON A RENTAL BASIS ONLY. THE RENTER IS RESPONSIBLE FOR THE EQUIPMENT WHILE IN THE RENTER'S POSSESSION. LOSS, THEFT OR DAMAGE OF RENTAL ITEMS WILL RESULT IN ADDITIONAL CHARGES FOR REPAIR AND/OR REPLACEMENT OF RENTAL ITEM AT FULL MARKET VALUE BY EXPO ADVANTAGE USA, INC. TO THE RENTER.

Rental $______

8 7/8% Sales Tax$______

TOTAL AMOUNT ENCLOSED$______

Event/Show: ______

Company Name: ______Telephone No. ( ) ______

Street Address: ______

City: ______State: ______Zip: ______

Ordered By: ______Title: ______

Signature: ______Date: ______

Labor Order Form

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Event/Show: ______

Company Name: ______Telephone No. ( ) ______

Street Address: ______

City: ______State: ______Zip: ______

Ordered By: ______Title: ______

Signature: ______Date: ______

Labor requested must be in compliance with existing union regulations.

Cancellation Notice: A one (1) hour labor charge per man ordered will be imposed for any order placed and not cancelled in writing a minimum of 24 hours prior to scheduled set-up or dismantle.

Plan A - Supervision By EXPO ADVANTAGE USA, INC.

This plan is offered to have exhibits set-up prior to exhibitor's arrival. In order to reduce your at-show expenses and save time, supervision is provided by Expo Advantage USA, Inc. Specially trained craftsmen perform the work under Expo supervision and, where possible, on straight time. The charge for this service is thirty percent (30%) of the total labor bill, with a minimum of $50.00 on installation and $50.00 on dismantle.

SET-UPDISMANTLE

Number of Men ______Number of Men ______

Approx. Hours Each______Approx. Hours Each ______

Set-up Date______Dismantle Date ______

Supervision ______Supervision ______

Plan B - Supervision By EXHIBITOR PERSONNEL

Starting time can be guaranteed only in those instances where labor is requested for the start of the working day, which is 8:00 am, unless the official set-up time begins later in the day. It is important that the exhibitor check in at the service desk to pick-up men ordered. Upon completion of work, exhibitor must also check men out at the service desk. All work is to be done under the supervision of the exhibitor or his representative. If no date and/or time is indicated below, no men will be assigned until the exhibitor checks in at the service desk. IF THE EXHIBITOR FAILS TO PICK-UP MEN ORDERED, A FOUR (4) HOUR PER MAN NO-SHOW CHARGE WILL BE APPLIED UNLESS A WRITTEN CANCELLATION ORDER IS RECEIVED FORTY-EIGHT (48) HOURS PRIOR TO THE DAY LABOR IS REQUESTED.

SET-UPDISMANTLE

Number of Men ______Number of Men ______

Approx. Hours Each______Approx. Hours Each ______

Set-up Date______Dismantle Date ______

Supervision ______Supervision ______

All Advance Requests For Labor Must Be Received By Friday, October 30, 2009.

Labor Order Form

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PLEASE COMPLETE THE FOLLOWING INFORMATION IF YOUR DISPLAY IS TO BE SET-UP AND/OR DISMANTLED BY EXPO ADVANTAGE USA, INC. AND YOU WILL NOT BE PRESENT TO SUPERVISE THE SET-UP AND/OR DISMANTLE.

INBOUND SHIPPING INFORMATION:

Carrier ______Carrier Phone Number ______

Shipped to:______From: City/State ______

Total Number of: Crates ______Cartons ______Fiber Cases ______Other ______

SET-UP INFORMATION:

Set-up Drawing: Attached ______To Be Sent ______With Exhibit ______

Graphics: With Exhibit ______Shipped Separately ______

Special Tools/Hardware Required: ______

______

OUTBOUND SHIPPING INFORMATION:

When scheduling your carrier for showsite pick-ups, be aware that trucking waiting time may apply. Expo Advantage must return all empties to the show floor and materials must be packed prior to proceeding with outbound freight pick-ups. To assist in keeping freight movement orderly, all showsite carriers must sign in at the loading dock upon arrival.

Ship To: ______

______

Outbound Carrier (if known): ______

Freight Charges: Prepaid ______Collect ______

Please Note: Expo Advantage USA, Inc. will not be responsible for product or literature that is not properly packed and labeled by exhibitor personnel.

SPECIAL INSTRUCTIONS/COMMENTS:______

______

Non-Official Contractor Request Form

EXHIBITOR INFORMATION

Event/Show: ______

Company Name: ______Telephone No. ( ) ______

Street Address: ______

City: ______State: ______Zip: ______

Ordered By: ______Title: ______

Signature: ______Date: ______

Certificate Of Insurance (Check one)

______Enclosed ______Will be forwarded by Non-Official Contractor

Non-Official Contractor Fee: $200.00

______Enclosed ______Apply to Credit Card (See Payment Policy)

SERVICE CONTRACTOR INFORMATION

Company Name: ______Telephone No. ( ) ______

Street Address: ______

City: ______State: ______Zip: ______

Contact: ______

Show Site Supervisor: ______

Local Address: ______Telephone No. ( ) ______

City: ______State: ______Zip: ______

I certify that the above service contractor is duly licensed, bonded, insured and authorized to work in this city. Knowing that the above company is my official representative, I further certify that he/she will adhere to all Show, Convention Site, and Official Contractor rules and regulations, just as if he/she were my own employee. I am ultimately responsible for the actions of my service contractor and their employees while they work on my exhibitor properties and have fully read the enclosed rule and regulations governing the appointment of Non-Official Contractors.

Ordered By: ______Title: ______

Signature: ______Date: ______

All Non-Official Contractors must contact Expo Advantage to best coordinate installation time with availability of freight. Expo Advantage will not be responsible for coordination of the dismantle of any exhibitor utilizing a Non-Official Contractor.

Signature on this form confirms that both exhibitor and contractor have reviewed the scheduled move-in; move-out and trucking restrictions and acknowledge that Expo Advantage has primary use of the loading dock and all elevators. Expo Advantage will not be held responsible for the labor calls and/or trucking arrangements made between an exhibitor and their non-official contractor.

All Advance Requests For Non-Official Contractors & Appropriate Insurance

Must Be Received By Friday, 10/30/09.

Material Handling (Drayage) Order Form

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Event/Show: ______

Company Name: ______Telephone No. ( ) ______

Street Address: ______

City: ______State: ______Zip: ______

Ordered By: ______Title: ______

Signature: ______Date: ______

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Shipments will be received and handled in accordance with the guidelines set forth in the show manual. Material Handling is based upon a 200 lb minimum per shipment. All weights are rounded to the next higher CWT (100 weight). All common carrier/truck shipments must have a certified weight ticket.

PACKAGE A – SHIPMENTS TO WAREHOUSE

Shipper Name: ______From City/State:______

How Will You Ship: Common Carrier ______Airfreight ______Other ______

Shipping Date: ______No. of Pieces: ______Shipment Weight: ______

Dimensions of Largest Piece: Height ______Depth ______Length ______Weight ______

Carrier (If Known): ______Pro Number (If Known) ______

Comments/Special Handling Requirements: ______

______lbs ÷ 100 = ______CWT x $260.00 = $ ______

(200 lb minimum per shipment. Warehouse shipments received after 10/30/09 are subject to a 30% late charge)

PACKAGE B – SHIPMENTS DIRECT TO SHOWSITE

(Must Arrive Only During Official Exhibitor Move-In with Delivery Confirmation)

Note: Any materials received from an outside provider are subject to Showsite Material Handling/Drayage.

Shipper Name: ______From City/State:______

How Will You Ship: Common Carrier ______Airfreight ______Other ______

Shipping Date: ______No. of Pieces: ______Shipment Weight: ______

Dimensions of Largest Piece: Height ______Depth ______Length ______Weight ______

Carrier (If Known): ______Pro Number (If Known) ______

Comments/Special Handling Requirements: ______

______lbs ÷ 100 = ______CWT x $310.00 = $ ______

(200 lb minimum per shipment.)

Material Handling (Drayage) Order Form

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Outbound Shipping Information

How Will You Ship: Common Carrier ______Airfreight ______Other ______

Outbound Scheduled Shipping Date: ______

Carrier: ______Account No. (if applicable): ______

Carrier Phone / Contact: ______

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Note: Outbound freight that is not properly labeled by the Exhibitor or the Exhibitor’s Designate and/or the outbound bill of lading is not properly filled out and authorized by the Exhibitor will incur the additional charge of $20.00 per CWT, 200 lb minimum.

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PAYMENT POLICY: Payment is due in full with order. Please note acceptable methods of payment on our "Payment Policy Form" which must also accompany this order.

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Package A$______

Package B$______

TOTAL AMOUNT ENCLOSED$______

All Exhibitors MUST Complete and Return the

Material Handling Form by Friday, October 30, 2009.

All Advanced Warehouse Freight MUST be Received by

Friday, October 30, 2009 to Avoid Applicable Late Fees.

Graphic Order Form

Send us your print-ready artwork on disk or have us design the artwork for you. We offer full graphic design and production services.

Notes:

Graphics are based upon a square foot price.
All graphic prices are rounded up to the nearest square foot.
A proof-copy must accompany all artwork provided on disk.

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_____ BANNERS

Printed on vinyl with grommets ...... $20.00/square foot

_____ ROLL-UP GRAPHICS

For pop-up displays. Printed on 5mil film and

laminated with a 15mil clear UV lamination ...... $23.50/square foot

_____ MOUNTED GRAPHIC BOARDS

Printed on paper, mounted to 1/4" sub-straight

and laminated with a clear UV lamination ...... $24.50/square foot

For additional graphic and display options, visit our website at

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All orders must be received by Friday, October 30, 2009. Orders received after the deadline will be subject to a twenty-five percent (25%) rush charge. Any orders received seventy-two (72) hours prior to installation are subject to a fifty percent (50%) rush charge. All order are subject to NY State sales tax. See Payment Policy for acceptable method of payment.

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Event/Show: ______

Company Name: ______Telephone No. ( ) ______

Street Address: ______

City: ______State: ______Zip: ______

Ordered By: ______Title: ______

Payment Policy

Company Name: ______

Street Address: ______

City: ______State: ______Zip: ______

Telephone No.: ( ) ______Fax No.: ( ) ______

Ordered By: ______Title: ______

Signature: ______Date: ______

PAYMENT POLICY: 100%, Including applicable tax is due at showsite.

Your showsite representative must be made aware of this payment policy and have a means of payment unless credit card authorization is given below; otherwise, services will be denied. All adjustments must be made at showsite. Absolutely no credit will be issued after show closing. The below listed cardholder assumes personal liability for all charges incurred.

The exhibiting firm is primarily responsible for payment of charges. In the event that you have arranged for an agent to handle your display and/or be billed for any services on your behalf, we will agree to this third party billing if they have a satisfactory credit rating with Expo Advantage USA, Inc. Also, both you and your agent must complete and return our THIRD PARTY BILLING form; otherwise your request will be denied.

All Payments MUST be in US Funds Drawn on a US Bank.

A PURCHASE ORDER is NOT Considered Payment.

A VALID CREDIT CARD IS REQUIRED AS SECURITY ON ALL ORDERS

REGARDLESS OF METHOD OF PAYMENT CHOSEN.

ANY AMOUNTS INCURRED AS ADDITIONAL COSTS PLACED BY YOUR REPRESENTATIVE WILL BE PROCESSED TO YOUR CREDIT CARD ACCOUNT UNLESS OTHER ARRANGEMENTS ARE MADE PRIOR TO THE SHOW’S OPENING.

Method of Payment:

[ ] Cash [ ] Credit Card [ ] Company Check

Credit Card Information:

[ ] MasterCard [ ] Visa [ ] American Express

Credit Card No.: ______Exp. Date: ______

Visa/MasterCard Security Code: ______

Cardholder Signature: ______Print Name:______

Cardholder Address (if different than above): ______

UNPAID BALANCES: Terms are net, due and payable in NEW YORK, COUNTY OF SUFFOLK, in accordance with applicable terms as stated on each individual invoice. Effective 30 days after invoice date, any unpaid balance will be applied to the credit card listed on the PAYMENT SECURITY FORM and will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law or 1-1/2% per month, which is an ANNUAL PERCENTAGE RATE of 18%, and future orders will be on a prepayment basis only. If any finance charge hereunder exceeds the maximum rate allowed by applicable law, the finance charge shall automatically be reduced to the maximum rate allowed, and any excess finance charge received by Expo Advantage shall be either applied to reduce the principal unpaid balance or refunded to the exhibitor/customer. The signer of this document personally guarantees payment. All attorney and court fees along with a 30% surcharge to Expo Advantage’s appointed attorney is to be paid by the signer of this document. This Payment Form agreement shall be governed and construed in accordance with the Laws of the STATE OF NEW YORK, COUNTY OF SUFFOLK.

Signature on this Payment Policy Indicates that the Exhibitor has Reviewed and will Abide by the

Terms & Conditions as set forth in the Show Manual and Hilton New York – Exhibition Guidelines.

Authorization for 3rd Party Billing

Attn: Exhibit Manager

You may arrange for an exhibit house or other agent to handle your display and be billed for services. Expo Advantage USA, Inc., will agree to this arrangement if the exhibit house or agent has a payment record in good standing with our company. Both the exhibiting company and the designated third party organization must complete this form as well as the attached Payment Policy form and submit them a minimum of fourteen (14) days prior to the opening of the show.

It is understood and agreed that the exhibiting firm is ultimately responsible for payment of the charges and that in the event the named third party does not discharge payment within thirty (30) days of receipt of the invoice(s), such charges will revert back to the exhibiting company.

We ______

(Name of Exhibiting Firm)

have authorized ______

(Name of Display House or 3rd Party)

______

(Address of Display House or 3rd Party)

______

(Contact and Phone/Fax of Display House or 3rd Party)

to handle ______

(Type of Services to be Invoiced to Authorized 3rd Party)

for the upcoming ______

(Name of Show/Event)

All applicable invoices should be forwarded to them.

Exhibitor Information:

Company Name: ______

Street Address: ______

City: ______State: ______Zip: ______

Telephone No.: ( ) ______Fax No.: ( ) ______

Requested By: ______Title: ______

Signature: ______Date: ______

Signature on this Form Indicates that the Exhibitor and their 3rd Party has Reviewed and will Abide by the Terms & Conditions as set forth in the Show Manual and Hilton New York – Exhibition Guidelines.