Kigali City Construction One Stop Center

KIGALI CITY CONSTRUCTION ONE STOP CENTER

AND DEPARTMENT OF URBAN PLANNING

CONSTRUCTION PROJECT PRELIMINARY APPLICATION Date ……../……. /……….

APPLICATION FORM FOR CONSTRUCTION PERMIT

12.  CONSULTANCY FIRMS (PLEASE INSERT ADDRESS AND OFFICIAL STAMP-dependant on stage of application and type of project-Preliminary Project Proposal/Detailed Project Proposal)

a.  Architectural Company

b.  Engineering Company (Structural, Civil, Mechanical and Electrical)

c.  Supervision Company

d.  Construction company

1.  CHECKLIST FOR PRELIMINARY DESIGN PROPOSAL SUBMISISON

a.  Application letter (addressed to the Mayor of City of Kigali), with signature, registration and the following statement:

“By entering my name below, I herby attest, under the penalties of perjury, that all of the information contained in this application is true and accurate to the best of my knowledge and understanding. Further, I am authorized to submit this application to the District/City or have ownership of the subject property. “

b.  Project Brief: descriptive summary on the project highlighting type of project, compliance to zoning guidelines (Building coverage, Landscape coverage, Floor Area Ratios etc) and Rwanda building control regulations (Access for people with disabilities, emergency provisions etc), cost of project and implementation plan among others.

c.  Location maps

i.  Point location on Kigali Conceptual Master Plan map

ii. Map over Google Earth or aerial images, scale 1:2000, highlighting transportation access (with future major road right of ways) and existing major utility lines (water, electricity, telephone, sewer, fiber optics and gas)

iii.  Map on Google Earth or aerial image, scale 1:1000 showing existing land use surrounding site (typologies such as residential, commercial, institutions industrial, etc. )

d.  Topographical map showing wetlands (REMA mapped), contours, slope analysis (highlighting slopes > 20%) existing drainage and existing trees larger than 5 m tall or wide.

e.  Conceptualized Site Plan (with building footprint, rough paving (parking, roads and sidewalks), and setbacks. A site plan should include:

o  An arrow indicating the true north

o  The scale of the drawing

o  Property lines( According to the Deed plan)

o  Outline of existing(if any) and proposed buildings and structures

o  The dimensions of the existing(if any) and new buildings

o  Distance between buildings

o  Distance between buildings and property lines (setbacks)

o  Parking lots, indicating parking spaces (with provision for the disabled)

o  Driveways

o  Adjacent streets and any easements.

o  Landscaped areas

o  A clear indication of the proposed addition or alteration (if any).

o  Summary of the area covered by each existing or site improvement (including Existing development)

o  Service drawings showing any existing service and proposed points of connection.

o  Any existing and intended point of access from any streets, and street lighting, apparatus or equipment relative to the access.

f.  Proposed façade perspective of the building. Rough massing model in 3d or elevations from 4 sides is not mandatory but will aid analysis.

2.  CHECK LIST OF DETAILED STUDY (FULL DESIGN STAGE)

a.  One Copy of right of Ownership

b.  Two Copies of Deed plan

c.  Two Copies of Project brief

d.  Two Perspectives vis a vis surroundings on A3

e.  Two copies of Topographic map on A3

f.  Two copies of site plan showing detailed measurements/designs for all paving, steps, walls, curbs and gutters, special features like bioswales, fountains, etc.; including notes on materials and quantity calculations. (Refer to checklist for preliminary project proposal for detailed requirements on site plan).

g.  Two copies of landscape plan on site plan showing location of plant materials, labeled in Latin/English/Kinyarwanda; and plant list with specifications for number of plants, size and variety.

h.  Four copies of Architectural layout drawings, layout and details, on A0

i.  Four copies of Water, plumbing and drainage drawings and details, on A0

j.  Four copies of General arrangement of artificial ventilation, on A0

k.  Four copies of Electrical, mechanical or fibre optical installation layout details on A0

l.  Four copies of Structural drawings, layout and details, including bar bending schedule and structural calculations, on A0 (showing the loadings in your structural calculation notes)

m.  Two copies of Bills of quantity

n.  One copy of Soil test results (where applicable)

o.  Environmental Impact Assessment certificate for the project accommodating 100 peoples per day. e.g.: Schools, Industries, Real Estates, Hotels, big complex for commercial.

p.  Environmental management plan certificate for the project accommodating less than 100 peoples per day. e.g.: Apartments, commercial building.

q.  Safety measure plan (Fire Management)

r.  Project implementation plan

Any other particulars, which the applicant feels, would be of assistance to the committee

Note:

1)  All drawings/plans must be stamped and signed by the design consultancy firm.

2)  All designs or Site improvement activities shall be done in conformity with the relevant Rwanda laws, regulations and guidelines.

3)  Where applicable, the details of any special provisions for persons with disabilities shall be given on all plans drawings and diagrams.

4)  We highly recommend that developers undertake a “Pre-Consultation” to review requirements and procedures for Construction Permitting. For this meeting, please bring deed plan/geo-referenced coordinates so site can be located. Where possible this should be sent in advance to allow preparation for meeting.

KIGALI CITY CONSTRUCTION ONE STOP CENTER

Contact phone: (+250)252502003) E-mail: