Sending ShoWorks files to State Fair 2017

Info we need for State Fair entries: Last name, First name, and Classes. (On rare occasions, there may be more than one youth with the same first and last name. If you know this is a possibility, you may add a middle name to help differentiate. Please use this option sparingly). We don’t need club information, ribbons and special placings, so please delete that information before sending.

Overview: You will need to filter for State Fair qualified entries. These directions are for those who created a County Fair file by adding their County-Only classes to our 2017 State Fair file. These directions tell you how to make a check box for your State Fair Qualified entries and filter out any non-state fair qualified entries from your county fair file. Please make sure your entries are sent in the 2017 State Fair file that was sent out along with these instructions. Any divisions or classes from previous year’s file (and therefore entries that are in those classes) will be filtered out when they get to the state level.

How to filter file for State Qualified

  • MAKE COPY OF DATA FILE! Open copy of data file in ShoWorks.
  • Make check box for State Fair Qualified in entry menu
  • How to add a checkbox for state fair in entry menu: Go to Setup > User Defined FieldsEntry User Defined Fields > UDEntry-CheckBox1 (or 2 or 3 if 1 is already used). Click "Edit"and type in a name such as "SF Qualify". Save and close the Setup menu. Go to Entries > Results > Customize layout (bottom left); and add the UDEntry-CheckBoxentitled “SF Qualify” in the menu.
  • Place a check in this newly added checkbox for all entries that are qualified and will be exhibiting at the State Fair.
  • How to delete all non-state fair qualified records before sending to the state by filtering for those without a check
  • While in the Entries menu, right-click on the newly added checkbox (SF Qualify) and select "Is Not Selected". You will notice at the bottom left that you have fewer records in this menu and that the Filter button is highlighted. Click the small arrow next to the red "X Delete" button and select "Delete All Records". (NOTE: Be sure you have created a copy as stated above before deleting any records)This will leave only the entries going to state.

Other info:

  • Rename the file with your county name, i.e. “YamhillSF.fair”
  • Make a copy of the file and send to .
  • Please send as few files as possible dependent on deadlines and your county fair date. Please do not send separate files for livestock, exhibit hall, small animal, etc.