Job Title: Payroll & Pensions Administrator (Part Time)

Reports to: / Head of Finance
Location: / Central London
Salary: / £25,000 to £28,000 (pro-rata) per annum FTE 0.5
Staff Benefits: / 33 days’ annual leave (pro-rata), contributory pension, life assurance
Hours: / 18.75 hours a week, hours to be agreed with manager
Conditions: / Permanent
Closing date: / 26 May 2017

Purpose of role:

To provide an efficient, accurate, responsive and professional Payroll and Pensions service to the Charity.

Key tasks and responsibilities:

•Ensure data entry is processed accurately throughout the month/year to meet agreed deadlines for key milestones such as monthly pay runs and year-end accounts. Including all starters, leavers, changes and relevant deductions for both the payroll and pensions schemes.

•Ensure accurate payments are made for salaried, hourly paid and Sessional workers on a monthly basis.

•Acting as first point of contact in payroll and dealing promptly with client/employee issues/concerns to satisfactory resolution.

•Input and processing of relevant additional benefits schemes in place to cover childcare vouchers/Nursery, Cycle to work schemes.

•Accurate input processing relevant statutory deductions, HMRC RTI notifications, including attachment of earnings, court orders.

•Processing absence data on a monthly basis sickness absence, other absence, jury service, compassionate leave, maternity, patterning, in line with the relevant policies in place.

•Processing of additional and ad hoc payments e.g. shift-working, to include accurate calculation input, individual communication to employees.

•Produce monthly reports to agreed deadlines (e.g. to inform and provide data to Payroll Bureaux, Finance, HMRC, Pension Reporting)

•Ensuring the efficient running of the payroll service which align to Finance processes and procedures.

•Participate in regular meetings with key contacts in Finance to ensure the efficient running of the payroll service which align to Finance processes and procedures.

•Contribute to the implementation of key changes identified from Payroll Audit outcomes and reviews.

•Identify further improvements and changes to Payroll and Pensions processes to ensure delivery of a high quality, customer focused service and continued service improvement.

•First point of contact for the NHS and Friends Life pensions schemes in place within the Charity, including ensuring information is accurate and relevant communication on changes to the schemes is provided to employees within DUK as well as scheme administration.

•Provision of efficient prompt administrative service to ensure the smooth running of the payroll & pension deliverables. Including filing, photocopying, data input, invoice processing, production and distribution of necessary publications, documents, reports, and statistics.

PERSONAL ATTRIBUTES

• Team player

• Positive, drive, enthusiasm

• Customer orientated

• Hands on

• Self- motivated

• An awareness of cultural diversity

• Flexible work ethos to meet the needs of the department

• Professional outlook and appearance

Person Specification

The skills, abilities, experience and knowledge outlined below provide a summary of what is required to carry out this job effectively. They also form the selection criteria on which the decision on who to appoint will be made. Please ensure that you show how you meet the criteria outlined below in your application.

Knowledge and Experience

/ Essential / Desirable
1 / Relevant Payroll/Finance qualification or equivalent experience in previous role / X
2 / Experience of working in a similar role (c. 100 employees) with a number of different contract arrangements in a multi-site environment / X
3 / Experience of Microsoft office and computerised HR /Payroll systems / X
4 / Proven experience of creating financial reports for both financial and non-financial people. / X
5 / Ability to produce and analyse data/reports for monitoring and management of payroll information (e.g. Excel spreadsheets at intermediate level) / x
6 / Experience of key Payroll (and HR) software packages an advantage / X
7 / Experience in a similar level Payroll role / X
8 / Experience with face-to-face people issues – good customer service ethic. / X
9 / Ability to produce/analyse statistical reports and produce Excel spreadsheets / X
10 / Ability to act on own initiative and meet deadlines. / X
11 / Tact and the ability to adhere to confidentiality requirements. / X
12 / Sound multi-tasking and organisational skills, with the ability to work effectively in a complex and dynamic environment. / X
13 / Ability to reconcile pay runs and end of year reports. / x
14 / Working knowledge of appropriate legislative and regulatory requirements. / x
15 / Excellent IT skills, in particular Microsoft Word, Excel and Outlook. / X

DUK Competencies, Skills & Abilities

Self-Management

Taking responsibility for own actions, behaviours and outcomes

Learning

Taking responsibility for own learning and fostering growth and development in others

Relationship Building

Creating and maintaining harmonious and constructive working relationships with others internally and/or externally

Planning and Organising

Ensuring that time and resources are utilised to best effect for the achievement of the DUK’s goals and our mission and that others are committed to agreed courses of action

Effective Decision Making

Making clear, informed and timely decisions that lead to effective outcomes in line with the DUK’s mission.

Change and Improvement

Seeking out and developing new ideas and approaches, responding positively and constructively to change and fostering a culture of continuous improvement

Collaboration and Cooperation

Working respectfully, effectively and collaboratively with others in your team, across the organisation and externally to deliver effective outcomes

Communication & Influence

Communicating clearly, concisely and compellingly in a manner that is appropriate to the audience. Engaging respectfully with others both internally and/or externally to persuade them to adopt courses of action that are in the best interests of the organisation.

This job description is a written statement of the key aspects of the above job. This document details the main responsibilities, tasks and includes a note of the skills, knowledge and experience required for a satisfactory level of performance. A job description is not intended to be an exhaustive account of all aspects of the duties involved

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