Job Title: Events Coordinator

Job Title: Events Coordinator

Employer:Saint James Church Clerkenwell

Location:Central London

Function:Administration

Level:Experienced

Contract:Permanent

Hours:Full-time

Salary:£23k-£25k depending on experience

Holiday Entitlement:22 days plus bank holidays

Reporting to:Church Manager

Other entitlements:Pension Scheme

1 training course per year for full time staff

Hours of work:Monday to Friday 9am-5pm (1 hour lunch break) and Sunday 9am to 1pm (39 hours per week)

The Workplace

Saint James Church Clerkenwell (JC) is a mission-focusedparish in the heart of London, providing a welcome to all, regardless of their previous experience of Christianity. We are an active Christian community and our aim is to connect people to God by exploring the good news of Jesus Christ in a way that is relevant and accessible to all. Our mission statement is to build a thirst for God’s rescue and a devotion to God’s rule through practicing our values of community, discovery and engagement.

The Role

We are looking for an enthusiastic Events Coordinator to fill a key post within the life of our busy church on the edge of the City of London.

The church and accompanying spaces are available for hire and host a wide range of events including wedding receptions, press briefings and filming, exhibitions, networking and corporate events, concerts and university examinations. Our ability to rent out these spaces supports the church’s broader mission and helps maintain this Grade II listed building for future generations.

In addition, the events coordinator role will help with the planning and organisation of church family events to further the mission of the church.

This is a client-facing role, where you are required to provide a professional service to all who visit the church and the variety of clients looking to use the Church and Crypt on the Green as an event space. You will need to work alongside the broader staff team, church and local community in order to protect the reputation of the church and its building.

This is a varied role, with primary key tasks that include: advertising the venue, managing prospective and regular client relationships, scheduling events and viewings, assembling quotes and pricing options, managing the administration and processes for each event from end-to-end.

Attributes and Tasks

You will be a confident communicator, with an ability to work with a broad range of people. You will also be highly organized with a keen eye for detail.

Personal Attributes

-Servant-hearted

-People oriented

-Fast learner

-Ability to solve complex problems quickly and be resourceful

-Open, friendly and confident communicator in person, on the phone and via email

Venue Hire and Events Management

-Promptly respond to all venue hire enquiries to increase the prospect of converting them into paying clients

-Show potential clients around the church and other venue spaces

-Manage the relationships associated with the events to ensure the clients, church community and neighbours are all working effectively together

-Provide cost quotes and packages for clients

-Manage the platforms used to market Crypt on the Green (Canvas, Headbox and Hire Space)

-Coordinate with staff members to help plan and facilitate events

-Manage enquires via phone and email

-Ensure the security of both the church and Crypt at all times

-Manage the cleaning schedule to ensure the facilities are cleaned after events

-Coordinate security staff scheduling for after hours events and on weekends

-Work with the Church Manager and Vicar to oversee parochial events including wedding ceremonies and blessings, baptisms and funerals

There is a Genuine Occupational Requirement that the post-holder is a Christian and will consider becoming a member of Saint James congregation.

Appointment will be subject to a Disclosure and Barring Service disclosure and identity check.

PERSON SPECIFICATION

The events coordinator at JC will play a pivotal role in the life of the church and in supporting the ministry team. Ideally, the successful applicant will have some experience in office administration, have excellent communication (written and oral), organizational and IT skills, and be keen to work as part of a diverse team, as well as working effectively on their own. You will be excellent at managing your own time with minimal supervision.

As a committed Christian, you will be keen to get involved with and to be part of the JC church family.

The table below sets out the attributes and skills relevant to the responsibilities of the position. These will be assessed through your application, interviews and references.

Attribute/Skill / Essential / Desirable
Education/qualifications / Educated to at least A-level standard or equivalent
GSCEs or equivalent in Maths and English / Educated to degree level or equivalent
Administration qualifications
Experience / Previous experience working in a customer support role
Previous experience of administration work / Previous experience working in a church context
Previous experience working with volunteers
Previous experience managing bookings and marketing venues
Skills / Excellent organizational skills
Excellent and effective written and spoken communication skills
Confidence to use email, internet and standard Microsoft software (Word, PowerPoint and Excel)
Careful and keen eye for attention to detail / Familiarity with Apple OS system is highly desirable
Experience of computer networking
Pastoral care and one to one ministry skills
Attribute/Skill / Essential / Desirable
Personal Qualities / Confident, friendly and welcoming
Ability to work as part of a team and independently with minimal supervision
Ability to work flexibly and prioritize workload effectively
Ability to use own initiative
Emotionally and spiritually mature Christian / Involvement in a Christian ministry

APPLICATION SPECIFICATION

Your application will contain the following information.

1. Personal Details

Full name

Contact details

2. Employment History

Current post – responsibilities and relationships

Previous posts in chronological order

3. Educational and continuing training history

4. Responsibilities

Church attending – description of its vision and values

Church ministries involved in – now and the past

Involvement in the community and wider world

5. Hobbies and interests

**Please also include answers to the following questions in your application.**

6. How, specifically, do you meet the criteria in the person specification?

7. Personal Evaluation

What do you think are the key elements to working successfully with a prospective client?

What would you identify as your main strengths and weaknesses?

What has satisfied you most in your life and work?

Why is working for a local church something you want to do?

8. Spiritual Evaluation

How would you describe your faith journey?

What are your main gifts? How do you feel God is calling you to use them?

What do you look for in a church?

9. References

Please give the names of two referees – one should be your current employer and one should be a leader in your church. You may wish to also name an additional personal referee. Please give the address, phone number and email for referees. We will only contact them after interviews and having checked with you.

10. Availability

Please indicate your availability to start working in this position.

CONFIDENTIAL INFORMATION

This form is strictly confidential and, except under compulsion of law, will be seen only by those responsible for the appointment and the Diocesan Safeguarding Team. All forms will be kept securely under the terms of the Data Protection Act of 1988.

If you answer yes to any question, please give details, on a separate sheet if necessary, giving the number of the question you are answering.

1a. Have you ever been convicted of a criminal offence? (including any spent convictions under the Rehabilitation of Offenders act 1974)
1b. Have you ever been cautioned by the police, and given a reprimand or warning or bound over to keep the peace?
1c. Are you at present under investigation?
1d. Have you ever been found by a court exercising civil jurisdiction (including matrimonial or family jurisdiction) to have caused significant harm to a child or young person under he age of 18 years, or has any such court made any order against you on the basis of any finding or allegation that any child or young person was at risk of significant harm from you?
2a. Has your conduct ever caused or been likely to cause significant harm to a child, young person under the age of 18 or an adult at risk, or put a child, young person or adult at risk at risk of significant harm?
2b. To your knowledge, has it ever been alleged that your conduct has resulted in any of those things?
3. Has a child in your care, or for whom you have had parental responsibility, ever been removed from your care, or been the subject of a Care Order, Supervision Order, a Child Assessment Order or an Emergency Protection Order under the Children Act 1989, or similar order under other legislation?
4. Have you any health problem(s) which would have health and safety implications in relation to your work with children, young people under the age of 18 or adults at risk?
5. Have you, since the age of 18, ever been known by any name other than the one given below?
6. Have you, during the past five years, had any home address other than that given below?

DECLARATION

I declare that the above information (and that on any attached sheets) is accurate and complete to the best of my knowledge.

I am familiar with the document “Safeguarding in the Diocese of London” and will always act in accordance with its provisions.

I understand that I may be asked to provide a Disclosure from the Criminal Records Bureau before my appointment is confirmed.

Signed
Date
Full Name
Address