JOB DESCRIPTION

------IDENTIFICATION OF JOB

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JOB TITLE - Grants Officer

TEAM - Grants Team

WORKING BASE - Newark

RESPONSIBLE TO - Senior Grants Officer

RESPONSIBLE FOR - n/a

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OVERALL PURPOSE OF JOB

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§  Process, monitor and manage a substantial caseload of grant applications and awards from Biffa Award, to a variety of organisations

§  Maintaining Biffa Award as an exemplar Landfill Communities Fund programme to increase number, type and quality of applications to meet targets set in the Strategy for Giving.

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MAIN RESPONSIBILITIES

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Process, monitor and manage a substantial caseload of grant applications and awards from Biffa Award, to a variety of organisations

·  Advising applicants on the eligibility of project applications to help them secure ENTRUST approval

·  Assisting with the production of criteria and application procedures, including outputs, and communication of these details to potential applicants

·  Provision of support to potential applicants in the grant application process, including advice on individual project applications, criteria, eligibility, deadlines, project completion and feedback

·  Detailed assessment of project applications, making recommendations on funding allocation and preparation of papers/information for Panel and Board

·  Preparation of portfolios of applications for advisory and decision making boards

·  Assisting with the distribution of funds by producing contractual and associated paperwork which meet all statutory, sponsor and procedural requirements

·  Monitoring the quality and effectiveness of grant schemes, including selective on-site visits

·  Monitoring of financial and output delivery of approved projects and advising applicants on variations or remedial actions

·  Checking claims and authorising payments to ensure they are correct and valid, resolving inaccuracies where necessary

·  Ensuring the maintenance of accurate computer records of grant applications in process and grants awarded

·  Advising on the provision of briefing and feedback to applicants and sponsors

Maintaining Biffa Award as an exemplar Landfill Communities Fund programme to increase number, type and quality of applications to meet targets set in the Strategy for Giving.

·  Promotion of Biffa Award through attendance at events such as funding fairs, meetings and workshops to achieve targets set in Strategy for Giving

·  Attending training events/conferences with the LCF regulator

Gillian French Head of Grants Page 2 of 4

27 May 2016

PERSON SPECIFICATION

Key Competencies

·  Attention to detail

·  Planning and control

·  Tact and diplomacy

·  Making good decisions

·  Innovation & Creativity

·  Negotiating & Influencing

·  Managing customer relationships

·  Organised and flexible

Experience

·  Two years experience of project assessment, grant distribution and project monitoring in large grant programmes (£4 million upwards)

Knowledge and skills

·  Excellent knowledge of methods and ability to assess grant applications and review effectiveness of grants

·  Good knowledge of budgeting and funding allocation procedures

·  Good knowledge of environmental issues and of the sector

·  Good knowledge of Landfill Communities Fund and ENTRUST procedures

·  Excellent customer care skills

·  Excellent communication skills both written and verbal

·  Highly developed analytical skills

·  Ability to network with internal and external contacts

·  Methodical approach to work/consistency

·  Excellent report writing skills

·  Prioritise workloads effectively and meet tight deadlines

·  High degree of organisational and administrative skills

·  Advanced IT skills to use Microsoft Office packages and databases

·  Good presentation skills

·  Valid full driving license

Personal Qualities

·  Ability to multi-task at a high level

·  Confident, assertive manner

·  Ability to work effectively under pressure

·  Ability to work both autonomously and cooperatively as part of a team

·  Self motivation

·  Ability to undertake long distance travel

Please sign and date this document to confirm its accuracy at the present time.

Post-holder name: ...... ………………......

Post-holder signature: ...... ………...... Date: .………..…......

Line manager name: ...... ………………......

Line manager signature: ...... ………...... Date: .………..…......

Gillian French Head of Grants Page 2 of 4

27 May 2016