Emergency Evacuation Plan
Jefferson/Lyman Laboratories
17 Oxford Street
Cambridge, MA
Emergency Evacuation Plan
Building Occupancy Type: Laboratories
Table of Contents / PageEmergency Evacuation Plan (EEP) / 3
Emergency Contact Information / 4
Medical Emergency / 5
General Fire Alarms / 6
Information for Disabled Occupants / 7
Evacuation Monitor Information (insert building floor plans) / 8
Emergency Evacuation Meeting Site / 9
Site Maps (Insert Copies) / 10
Fire Protection Systems (Insert CAD drawings) / 11 – 12
Fire Prevention Information / 13
Roles and Responsibilities of the Building Occupants & Residents / 14
Roles and Responsibilities of the Evacuation Coordinator / 15
Roles and Responsibilities of the Evacuation Monitor / 16 – 17
Roles and Responsibilities of the Environmental Health & Safety / 18
Roles and Responsibilities of the UOS Engineering and Fire Safety Services / 19
Roles and Responsibilities of Contractors / 20
Training Recommendations / 21
Attachments
Harvard Maps / 22
Hazardous Materials / 23
Emergency Evacuation Plan (EEP)
An emergency evacuation plan (EEP) is a written document required by particular OSHA standards. The purpose of an EEP is to facilitate and organize student, staff and faculty actions during workplace emergencies.
The elements of the plan must include, but are not limited to:
· Means of reporting fires and other emergencies.
· Evacuation procedures and emergency escape route assignments.
· Medical Emergencies.
· Assisting Disabled Occupants.
· Procedures to account for all student, staff and faculty after an emergency evacuation has been completed.
· Procedures to be followed by student, staff and faculty who remain to operate critical plant operations before they evacuate.
· Roles and responsibilities of , Building Occupants and Residents, Evacuation Coordinators, Evacuation Monitors, Environmental Health & Safety UOS Engineering and Fire Safety Group and outside Contractors.
· Training requirements for Building Occupants and Residents as well as Evacuation Coordinators and Evacuation Monitors.
· Names or job titles of persons who can be contacted for further information or explanation of duties under the plan.
Emergency Contact Information
Fire, Ambulance, Medical, Cambridge Police / 911
Harvard University Police Department (HUPD) / (617) 495 - 1212
Daytime & after hours building related emergencies:
Stuart NcNeil / (5) - 2874
University’s Operations Center / (617) 495 - 5560
In case of an off hour emergency, Stuart NcNeil can be contacted via the University Operations Center: 617 495 -5560
For additional information, contact Stuart NcNeil by e-mail at
Updated on 9/12/2011
In order to be prepared for an emergency, the following basic rules are recommended for all students, staff and building occupants:
· Keep a list of all important telephone numbers near telephones.
· Learn the locations of manual pull stations, fire extinguishers and fire exit stairwells in you work area.
· Know the location of two emergency exit routes.
· Never use an elevator during a fire – building emergency.
· Participate in annual fire drills.
Medical Emergency
Your actions during the first minutes of an emergency can be critical. As a general rule, you should phone 911 and ask for assistance whenever someone is seriously ill or hurt.
If in doubt call for assistance - Medical Emergency - 911
Provide as much information regarding the injury and the exact location of the emergency:
· What is your emergency?
· How many people are injured?
· Where is the victim located? Building, floor and room number, etc.
· What number are you calling from?
· What is happening now?
One of the most dangerous threats to a seriously injured victim is unnecessary movement. Moving the victim can cause additional injury and pain and complicate recovery.
An injured person should only be moved if there are immediate life-threatening dangers.
Additionally, if you are trained and providing first aid, always follow safety precautions for your safety, electrical hazards, bloodborne pathogens, etc.
Location of Automated External Defibrillators (AED): (1) Located at all Elevator doors and there is one at the basement main door.
General Fire Alarm
You will hear a loud, three pulse tone horn sounding throughout the building and see emergency strobe lights flashing.
Stop all work - Take your primary evacuation route to the nearest exit and leave the building. Follow illuminated EXIT signs to fire rated staircases or exits.
Once outside the building, immediately report to your evacuation meeting site and await further instructions from your Evacuation Monitor.
Your Evacuation Monitor will notify you at your evacuation meeting site when it is safe to re-enter the building. Do not re-enter the building until you are told to do so.
RELOCATE When you discover a fire, RELOCATE people in IMMEDIATE danger if it is safe to do so.
ALARM Activate the nearest pull box ALARM along your exit route alert other occupants and the Fire Department.
CONFINE Close doors, windows, and other openings to CONFINE fire if it is safe to do so.
EVACUATE Evacuate the building by following the exit signs to the nearest door or stairwell. Once outside the building, immediately report to your designated evacuation meeting site and await instructions from your Evacuation Monitor.
Occupants with Disabilities
If a mobility impaired person(s) is located in the building on a floor that is not accessible directly to the outside, the following procedures should be followed.
· Do not use the elevator unless directed by the Fire Department.
· Emergency response personnel will be responsible for evacuating disabled persons.
· If necessary move the person horizontally away from the danger or to safe place of refuge such as an office. Fire rated staircases may also be a refuge area.
· All Evacuation Monitors shall immediately report the location of disabled occupants to the Emergency Coordinator and or responding emergency personnel.
· The Emergency Coordinator will report to emergency response personnel any people remaining in the building and any other information pertinent to the situation.
Students, Staff and Faculty that may require assistance should contact their local Harvard Disability Coordinator:
Accessible Education Office
1350 Massachusetts Avenue
Holyoke Center 486
Cambridge MA 02138
phone: 617-496-8707
TDD: 617-496-3720
FAX: 617-496-1098
Email:
Evacuation Monitor
During an Emergency Evacuation
· Direct People - Announce evacuation routes, meeting sites and procedures while exiting the building;
· Gather a head count from staff/occupants in your present area and report any personnel that are unaccounted for to the Emergency Coordinator and or the Fire Department.
Post-Emergency Evacuation
· Report any obstructions of the evacuation routes or exits to the building management staff
· Report any strobes/audible alarms that were not operating properly to building management.
EMERGENCY CONTACT INFORMATION
Harvard University Operations Center: 617 – 495 -5560
Building Emergency Coordinator: Stuart McNeil
Alternative Emergency Coordinator: Jay McNeil
Evacuation Monitors: Lab safety Officers
Evacuation Meeting Site
Meeting sites are designated by building management largely due to their accessibility and distance from the building. A building may have multiple meeting sites depending on its size, number of exits, number of buildings, occupants and events held in the facility.
Meeting sites provide a method to:
· Keep occupants safe from hazards
· Allow easier building access for emergency responders
· Allow information to be distributed more easily
· Account for occupants
Refer to the posted evacuation map for your specific work area and be familiar with your primary and secondary exit routes.
The emergency evacuation meeting site(s) for the Jefferson Laboratory :
Primary Meeting Location:The primary meeting location is the court yard behind Jefferson & Lyman. Move at least 100 feet away from the building.
Secondary Meeting Location: Science Center - main lobby inside building
Multiple Meeting Locations: Move to rear of the buildings - court yard lawn near Langdell Hall at the Harvard Law School
Site Map
/ Meeting Location(s)
Primary Meeting Location:
The primary meeting location is the court yard behind Jefferson & Lyman. Move at least 100 feet away from the building.
Secondary Meeting Location:
Science Center - main lobby inside building
Fire Protection Systems
Fire extinguishers should only be used by people who have been trained or are knowledgeable of how they work.
Multi-purpose type fire extinguishers can be found in fire extinguisher cabinets throughout the building. While occupants are never expected to fight a fire, when used correctly, under limited circumstances, a fire extinguisher may provide an escape route from a small fire.
A 20 pound ABC fire extinguisher only discharges for 18 - 20 seconds! If a fire – activate the fire alarm by PULLING the fire alarm pull station as you exit the building.
LEARN TO P-A-S-S
PULL Pull the pin or ring.
AIM Aim the extinguisher nozzle at the base of the fire.
SQUEEZE Squeeze or press the handle.
SWEEP Sweep from side to side slowly at the base of the fire.
Extinguisher Information for Jefferson/Lyman Laboratory:
Fire extinguisher is limted to train personnel ONLY.
Fire Protection Systems
Fire Department Knox Box Information:
Doors release upon activation of alarm system.
Location of Fire Equipment: Jefferson/Lyman Laboratory
Fire Alarm Control Panel:
Panels are located at ground level at entrance to each building.
Fire Control Valves
Ground floor
Fire Pump:
NO fire pump in this building.
Additional Fire Protection Notes:
Partical systems in Jefferson and Lyman. Alarm rings as one building.
Business Occupany - Assembly - Classrooms - Laboratories
Fire Prevention
Generally, the best way to prevent fire is to minimize its potential through the observation of safe work practices and housekeeping.
Common sense and periodic inspections in the work place will help to detect and prevent hazardous conditions. You should observe the following basic guidelines:
· Keep storage areas neat and clean. Avoid accumulating excessive amounts of paper products.
· Do not store combustible items such as paper and cardboard against electrical panels, in telephone closets, stairwells, and corridors.
· Do not store flammable or combustible fluids or gases outside designated flammable storage or safety cabinets.
· Maintain electrical appliances in good working order.
· Periodically check for potential electrical hazards such as frayed cords, broken plugs and overloaded electrical outlets. Avoid using extension cords.
· Make sure all electrical appliances and cords are approved by the Underwriters Laboratory (UL).
· Do not block or obstruct hallways or exit doors. Keep fire doors closed—do not block/hold open.
· Refrain from stacking items too high or close to sprinkler heads, 18 inches of clearance must be maintained. Do not hang anything from the sprinkler pipes or sprinkler heads.
· Do not use space heaters. These units are a major cause of building fires and their use is not authorized within the building
Roles and Responsibilities of the
Building Occupants & Residents
· Occupants and building residents should review and understand the information contained in the fire safety pamphlet and other correspondence concerning emergency procedures from building management;
· Become familiar with facility maps and perform a “walk through” of their assigned primary and secondary evacuation routes; Know nearby pull station locations;
· Participate in Fire Safety Training and Evacuation Drills as required by the Emergency Coordinator;
· Avoid leaving fire doors open and blocking hallways and evacuation routes;
· Follow recommended fire safety measures.
· If the fire alarm is sounding – stop all work and immediately evacuate the building (if safe to do so).
Roles and Responsibilities of the
Evacuation Coordinator
Specific responsibilities of the Emergency Coordinator include:
· Overseeing the local implementation of the Written Emergency Evacuation Plan.
· Review and the written plan on an annual basis or as building structure, renovations, personnel or conditions change and submit all revisions to the Program Manager.
· Ensuring that Evacuation Monitors and Critical Operations Personnel are adequately trained and notifying all plan holders of any changes to the written program.
· Ensuring that building occupants are aware of emergency evacuation procedures by posting and maintaining evacuation maps and by making pamphlets available to building occupants.
· Maintaining up-to-date lists of Evacuation Monitors and other Building Operations Personnel with assigned duties under this plan. This list should be updated whenever changes are made and should be available to emergency personnel at the time of an incident to aid them in their response.
· Obtaining, updating and posting evacuation procedures and maps.
· Updating building specific information and emergency contacts in the Operations Center Computer Aided Dispatch System.
· Relaying applicable information to emergency personnel, occupants and Evacuation Monitors in the event of an evacuation.
· Coordinating evacuation drills with the Program Manager as required.
The Alternate Emergency Coordinator and will be responsible for the above duties in the event that the Emergency Coordinator is unavailable.
Role and Responsibilities of the
Evacuation Monitor
Evacuation Monitors play a critical role in the event of an emergency and assist with the evacuation of the building. Evacuation Monitors should periodically review the following:
· Read and be familiar with this Emergency Evacuation Guide.
· Familiarize staff and co-workers with emergency procedures.
· Act as a liaison between the Emergency Coordinator and department staff communicating evacuation and fire safety information.
· Knowledgeable of where their designated evacuation meeting site is and communicating this information to occupants/staff.
· When the fire alarm sounds, all Evacuation Monitors should ensure that nearby personnel is aware of the emergency, quickly shutdown operating equipment if necessary (e.g., compressed gas cylinders, gas tanks), close doors and make sure all occupants exit the building using the stairwells.
· Ensuring that disabled persons and visitors are assisted in evacuating the building.
· If it is safe to do so, ensure that co-workers and visitors have vacated the premises during an evacuation.
· Having a list of personnel in their area of coverage and taking names at their Designated Meeting Site
· Instructing occupants to remain outside until directed by the Fire Department
· Preventing re-entry into the building until notification and authorization is received by the Fire Department or Emergency Coordinator.