Due to DE* / Due to Dean / Due to HR / File Closes#
10/15 / 11/15 / 12/22 / 1/15

*Late ARA’s will not receive DE comments. Exceptions must be approved by Dean

#This date is relevant for those going up for tenure or promotion.

Annual Report of Activity (ARA) for 20xx-xx

Faculty member’s name

Date Received / Signature
DE
Dean
HR

When the Human Resources Department receives this ARA with all dates recorded and signatures in place, copies of this page should be sent by a representative of HRto the faculty member and the DE before the ARA is filed.

Central Oregon Community College

Faculty Annual Report of Activities

Name:Academic Year:

  1. Job Title and Job Description
  1. Activities (to be completed by faculty member)
  2. Primary Assignment—Include teaching load by term, total load units for contract year, any course or curriculum development, administrative duties, advising or activities pertinent to job description. Include comments about student evaluations or Peer Team when appropriate.
  1. Describe three things you did in your classroom or primary assignment to improve and/or assess student learning.
  1. Professional Improvement—Include professional improvement activities along with current status toward completion of specific goals of your Professional Improvement Plan.
  1. Service to the College
  1. Service to the Community
  1. Designated Evaluator Comments: Tenure, Next Promotion or Periodic Performance review to be done in ______
  2. Primary Assignment—Include comments about Student Evaluations and Peer Team when appropriate.

Assuming the ARA includes specific detail, the comment should summarize and highlight one or two particularly noteworthy or unusual accomplishments or something that people in other departments might not think about. For example, a large class in one department might be a tiny class from another department’s perspective; a particular lab might require substantially over the norm in preparation or might have included training a new lab tech:

  • Dr. Hunnicut has served [the department/students/college] well this year by teaching the full range of our “bread and butter” pre-requisite and non-majors courses as well as specialized courses for our x majors.
  • Dr. Hunnicut frequently taught writing-intensive classes with [add number here: over 40 students/over 85 students].
  • Dr. Hunnicut incorporated [add innovative technology] resulting in [noteworthy result].

Mention things like basic technology (PowerPoint, Blackboard support) only if relevant to a goal or suggestion from the previous year.

The DE comment also should address frequent and/or serious negative student comments, acknowledging a problem but providing an explanation if one is relevant and/or suggestions for addressing the problem. However, include problems the faculty member is not addressing only if they might weaken the case for promotion or tenure and the faculty member seems to be blowing off your suggestions (i.e., don’t use the DE comment to convey suggestions). Include comments on things that someone outside the department might not think about (e.g., a few negative comments on developmental classes and on basic skills courses are probably less important than similar comments in courses for program or majors courses—people outside the department might not know what kind of class got the negative comments).

  • Although Dr. Hunnicut typically receives comments such as “the best teacher I have ever had,” some student evaluations suggest that he is teaching to the top end of the class. In his online prerequisite courses for x majors, particularly, students have said that he does not adequately explain elements and that he is disorganized, while other evaluations from the same class have praised both elements. Dr. Hunnicut is working on [whatever he is doing to address student concerns], but the discrepancy might result from a high number of non-majors students in an online majors course, particularly if they did not anticipate the course’s level of difficulty.
  • Dr. Hunnicut received a number of complaints that his x class was too difficult and had unrealistic expectations; however, the class in question had a majority of dually enrolled students and the details of the complaints suggest that many students thought all work should be completed in class, with no assigned homework.

Mention advising, creative works, etc. only if they are truly noteworthy: putting together a course-pack of articles or putting basic materials online is probably not something to mention, unless it is relevant to a goal or suggestion from the previous year’s ARA; redesigning a program is.

  • Dr. Hunnicut took over another instructor’s full advising load for this Fall and Winter of this year, due to a medical emergency.

Service to the Community:

Assuming the ARA is specific, a sentence of summarizing is sufficient. Add information if a faculty member put something that is really service to the community (such as putting service to a professional organization under Professional Development, even though the PIP activity did not require such service and the faculty member met the PIP activity plan for that year):

  • I should note that Dr. Hunnicut has listed his work as the chair of a steering committee for a regional conference as Professional Development. Although leadership in a regional organization is tangentially related to his PIP goal 2 [state goal], it seems to me to be more appropriate as Service to the Community.
  1. Professional Improvement (Growth?)—Include goals met or need to meet.

The ARA should already have specifics and the DE comment should just confirm that the faculty member is on track unless something significant has been completed ahead of schedule, which makes a difference to the PIP (or the department). For example, if the PIP included graduate course work, planned for the final year of the PIP and the faculty member did that in the first year, allowing the Department to meet a staffing need, that would be worth drawing attention to. Note any area in which the faculty member is behind on a PIP goal/activity as well as any area that was identified as behind schedule or below par on the previous ARA that is now on track.

  1. Service to the College

Assuming the ARA is specific, a sentence of summarizing is sufficient. Add information if the faculty member did something outside the normal committee work:

  • Dr. Hunnicut completely rearranged his teaching schedule one week before classes, taking on a new preparation and teaching two sections with different textbooks as a result of an adjunct’s last minute resignation.
  1. Service to the Community

Assuming the ARA is specific, a sentence of summarizing is sufficient. Add information if a faculty member put something that is really service to the community (such as putting service to a professional organization under Professional Development, even though the PIP activity did not require such service and the faculty member met the PIP activity plan for that year):

  • I should note that Dr. Hunnicut has listed his work as the chair of a steering committee for a regional conference as Professional Development. Although leadership in a regional organization is tangentially related to his PIP goal 2 [state goal], it seems to me to be more appropriate as Service to the Community.
  1. Summary Statement: DE comments on progress toward next Promotion and/or tenure, (or for those at their final rank, for maintaining standards at current rank).

Conclusion: comment on success or “still working on it” for any goals or suggestions from the previous year’s ARA that you have not already addressed above; comment on any goals the faculty member has provided in the current ARA, perhaps identifying them as a bit too ambitious or, after discussing this with the faculty member, suggesting modifications.

☐Faculty member needs improvement in the following area(s)

DE comments on progress toward tenure/promotion, including goals/activities as needed

End on a positive and supportive, but realistic, note: the best you can honestly say about the faculty member.

______

Faculty MemberDate

Revised 10/3/2013