Islamic Republic of Afghanistan
Ministry of Public Health
GD of Human Resource
Job Announcement
Vacancy Number: HR&A C/SM Re Ad
Post Title: Human Resource and Administrative Consultant Re Ad
Organization: MOPH/SM
Location: 50% in MoPH/ Kabul, 50% in Provinces
Duration: 1 year (Extendable)
No. of Post: 1
Sex: Female/ Male
Nationality: Afghan
Salary: Negotiable
Announcing Date: 01.October.2014
Closing Date: 15.October.2014
Submission Email:
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1. Background: During the last decade, Afghanistan has made significant progress in the health sector. More than sixty (60) percent of the population now lives within a one-hour walking distance to the nearest health facility, an increase from nine (9) percent in 2002. Infant mortality has decreased by 57 percent and child mortality by 62 percent. Attendance at birth by a trained provider has more than doubled, leading to substantially lower maternal mortality ratios than previously reported. Many of these health improvements have been realized through an improved primary health care system
While the Ministry of Public Health has had enormous achievements in expanding the coverage and provision of primary healthcare in the country during the last decade, shortage of quality secondary and tertiary healthcare is still prominent. With a number of new hospitals completed and/or under construction with support of the donor community and as per the Cabinet direction to involve the private sector in activation of the new hospitals such as Jamhuriat, Jinnah and Sheikh Zayed, the Ministry of Public Health has initiated Public-Private Partnership (PPP) program to operationalize the new government owned health facilities to deliver quality secondary and tertiary healthcare within the country.
The development objectives of the System Enhancement for Health Action in Transition (SEHAT) Project for Afghanistan are to expand the scope, quality and coverage of health services provided to the population, particularly to the poor, in the project areas, and to enhance the stewardship functions of the Ministry of Public Health (MOPH).
2. MoPH-SM: Strengthening Mechanism (SM) is a department of Ministry of Public Health, founded by MoPH on 2004, the mission is to develop the health status to improve the health of the people especially, women, and children through implementing of smooth Basic Package of Health Service (BPHS) and Essential Package of Hospital Service (EPHS) as the standard, agreed –upon minimum of health care to be provide at each level of the health system. The aim of this department (SM), to strength the ability of the Provincial PHDs to deliver the BPHS & EPHS financial management, human resource management, logistic and procurement capacity, technical capacity, and to probe for needs and demand of population in three provinces by the name of Parwan, Kapisa and Panjshir during the period of project life and to enhance and sustain government health sector capacity for sound implementation of MoPH policies and strategies, and the main aim of establishment of this department is to subsist of an alternative modal of MoPH for contract – out modality in the country.
Objective:
The Human Resource and Administrative consultant facilitate the management of the overall human resources and administrative affairs in MoPH-SM office. The MOPH-SM Human Resource and Administrative consultant will report to MoPH-SM coordinator and liaises the human resource activities with human resource and capacity development departments:
Duties & Responsibilities
· Organizing of overall administrative procedures, developing and maintaining of filing and recording system.
· Assist administrative affairs relevant to MoPH-SM’s projects.
· Analyze administrative / human resource performances and ensure to support technical and financial team in line with administrative issues.
· Keep updated attendance record and leave balance of the staff;
· Participating in central & Provincial SM staff recruitment process in close coordination with MoPH-HR department.
· Make sure timely monthly report of attendance record to Finance department for process of salaries;
· Keep soft and hard copies of contracts for all staff of SM (including staff supported by other than World Bank grants);
· Take proactive action for timely contract renewal of SM staff and follow-up with HR to expedite the procedure
· Make sure to take proactive actions for filling the vacant posts through MoPH-HR department
· Make sure copies of staff contracts sent to related offices & departments like world Bank office and finance department
· Make sure all staff has up-dated TOR
· Ensure proper maintaining and confidentiality of HR document s
· Make assessment for SM staff training needs and arrangement for such training
· Keep record of staff training in a database
· Make sure all SM assets are entered in a database
· Make sure all staff have ID cards and business cards
· Any other staff related / contract related issues
· Proper filing of all institutional contracts
· Keep SM profile record
· Registration of incoming and ongoing letters of the office
· Make sure of proper archiving of the past years documents as per donors conditions
· Management of the office inventory
· Managing transport related issues
· Any other administrative related jobs
QUALIFICATIONS AND EXPERIENCE:
· Be an Afghan national
· Bachelor degree either in Law, Public Administration or Business Administration is required.
· Total of five years’ of work experience in Human Resource & Administration affairs is required. (3 years in HR management and 2 years in the field of administration)
· Must have the capacity to establish HR and inventory database.
· Knowledge and experience with project management.
· Be a team player—able to work with a wide variety of people in a positive manner toward a common goal.
· Ability to speak and write coherently and effectively in English.
· Proficient with computer application (MS Office)
· Proficiency in understanding of National Languages (Dari and Pashto)
Submission Guideline:
(I) Electronic applications will be sent to: e-mail () which corresponds if any of following 2 items is missing, your application will be considered as ineligible/incomplete.
1. In your emails please specify the title of the position as well as vacancy number for electronic submissions and please do the same in the hardcopy submissions.
2. Updated Curriculum vitae (CV)/Resume (Please attached your recent photo and mention in your CV exact date/periods of your work experience, graduation Day, Month, and Year).
If you are shortlisted and invited for written test/interview you will be required to present the original, the following:
A. Education Documents: Your recent education degree/diploma
ÿ Copy of verified Baccalaureate (12 passed) degree by Ministry of Education
ÿ Copy of verified 14 or 15 passed degree by related Ministries
ÿ Copy of verified Bachelor Degree by Ministry of Higher Education
ÿ Copy of verified Medical Doctor Degree by Ministry of Higher Education
ÿ Copy of verified Master degree by Ministry of Higher Education
- Copy of National Identity Card (Tazkira: Only the pages that show picture and Tazkira number, pages, place of issue and date of issue)
(II)
· Electronic applications will be sent to: e-mail ()
· Hard copies will be sent to: HR Department, Second floor, Data Base Office at the Ministry of Public Health, Great Masoud Square Kabul Afghanistan.
· The Contact Person at Human Resources is: Mr. Mustafa Sirat, HR Officer, MoPH-GD HR. Phone number: 0093- (0)- 794-217733
·
Note:
Only shortlisted candidates will be invited to written test/interview and subsequent process.
· Please contact the person in charge (Mr. Mustafa Sirat) for confirmation.
· No CVs will be accepted after the closing date.
· Any persuade will be threat as disqualification.
· Candidate who applies for the same position in last six months and was unsuccessful (Obtained less than 60% marks), will not be short listed.