Instructions for Outreach Feedback Form

INSTRUCTIONS FOR OUTREACH FEEDBACK FORM

FAR 52.219-9(e), SMALL BUSINESS AND SMALL DISADVANTAGED BUSINESS SUBCONTRACT PLAN ADDRESSES ITEM 1 BELOW:

(e)   To effectively implement this plan to the extent consistent with efficient contract performance, the Contractor shall perform the following functions:

(f)   Assist small, small disadvantaged, and women-owned small business concerns by arranging solicitations, time for the preparation of bids, quantities, specifications, and delivery schedules so as to facilitate the participation by such concerns. Where the Contractor’s lists of potential small, small disadvantaged, and women-owned small business subcontractors are excessively long, reasonable effort shall be made to give all such small business concerns an opportunity to compete over a period of time.

BUYER, PROGRAM, OR TECHNICAL ASSISTANCE

Item 1: Provide suppliers the opportunity to submit a quote.

Item 2: Provide adequate time for potential suppliers to respond to an RFQ and to include, if necessary, the extension of the existing quotation to all involved in the solicitation. Additionally, provide counseling on preparing RFQ responses.

Item 3: Arrange delivery schedule increments to correspond with supplier output capabilities and still be supportive of Buyer’s needs.

Items 4 & 12:

Split quantities to enable the development of small, small disadvantaged, and women-owned small business sources. Allow new sources to provide material in support of required production schedules.

Item 5: Provide potential new suppliers all specifications including MIL-SPECs, workmanship standards, and other related data. Arrange Engineering and QA meetings to ensure that the supplier fully understands the task. Provide for first article testing and qualifications, if necessary, to develop source.

Item 6: Debrief the supplier if not selected as source. Include pricing, delivery, technical, and/or all other determinations that were employed in the non-selection. This must be accomplished in a general fashion to protect the rights of privacy of all concerned, as stipulated in the FAR. The goal is to improve to the compatibility of the supplier on future potential business opportunities.

Item 7: Provide progress payments to small, small disadvantaged, and women-owned small businesses to eliminate cash flow problems. Ensure timely payments of all invoices.

Item 8: Arrange for and resolve technical, QA, Finance, etc. questions to enable the potential supplier to understand the task and, therefore, increase the new supplier’s chance of submitting a responsive bid.

Item 9: Arrange supplier sales presentation to introduce prospective capabilities to Procurement, Contracts, Program, and Technical personnel.

Item 10: Explore the entire Company business base; refer to other divisions with known requirements, etc. Assist supplier in any manner that will increase its competitiveness providing it is accomplished in a legal and ethical manner. Some outreach can consist of advising a supplier where to buy material; reviewing a supplier’s cost factors, G&A, burden, etc.; and evaluating a supplier’s estimating system. In summary, provide all assistance that will affect the supplier’s ability to compete from a business, financial, technical, and/or QA perspective.

Item 11: Allow small, small disadvantaged, and women-owned small businesses the opportunity to quote on new proposals that can result in follow-on procurements. This opportunity may occur by splitting the award.

Item 13: Self-explanatory.

Item 14: Self-explanatory.

Other: Explain the whole process of how to do business with the Company. Refer potential suppliers to the Small Business Liaison Officer, Company website, other buyers and groups, other Governmental agencies, etc.

Rev 0 (5/29/15) Page 1 of 2

OUTREACH FEEDBACK

FOR USE BY COMPANY PROGRAM, PROCUREMENT, AND TECHNICAL STAFF

DATE: / PO NO.: / VALUE: / $
COMPANY: / BUSINESS TYPE
ADDRESS: / SMALL / SMALL VETERAN
SDB (CERTIFIED) / SMALL SERVICE DISABLED VETERAN
SMALL WOMAN-OWNED / HUBZONE
CONTACT: / HBCU/MI / OTHER:
TELEPHONE: / JWOD (ABILITY ONE) / 8(a)
FAX: / MBE (STATE/LOCAL CERT) / WBE (STATE/LOCAL CERT)

ASSISTED THE COMPANY BY (REQUIRES EXPLANATION IN COMMENTS SECTION BELOW):

1. Arranged Solicitation / 10. Provided other assistance, etc.
2. Provided Adequate Bid Prep Time / 11. Consider supplier for work that would result in production quantity
3. Adjusted Delivery Schedule / 12. Split production quantity for SDB to allow it to participate
4. Adjusted Quantities / 13. Challenged/broke non-comp justification to enable SDB to participate
5. Adjusted Specifications / 14. Met company at tradeshow/conference
6. Counseled Company On Why They Failed to Receive Award / Show/Conference Name:
7. Assisted with Payment/Financial Problems / Location:
8. Assisted with Technical Problems and Quality Control / Did you staff booth? / Yes No
9. Arranged Sales Presentation
RESULT / REFERRED TO
·  Award / ·  SBLO or Website
·  Proposal Effort / ·  Other Groups
·  Counseled new supplier / ·  OSDBU/SADBU: (AGENCY)
OTHER: / ·  PTAC: (CITY)
·  U.S. Small Business Administration (SBA)

CONCISE EXPLANATION TO SUPPORT AREAS MARKED ABOVE:

NAME:

(PRINT OR SIGN LEGIBLY)

BUSINESS UNIT:

DATE:

FORWARD TO: xxxxx, SBLO

Rev 0 (5/29/15) Page 2 of 2