Insert Date
Insert Student's Name
Insert Student's Street Address
Insert Student's City, State, Zip
DearInsert Students Name:
On behalf of your new employer, the George Washington University (GW) offers its congratulations on your temporary student employment position in theDepartment Name! This letter confirms your acceptance of the role ofJob Title.
Your pay will be at the rateof $Insert Wage Per Hour per hour and will be paid bi-weekly, on GW’s regularly designated pay dates. Please see for a list of designated pay dates. You are not eligible for any allowances (e.g., tips, meals, or lodging) as part of your wages for this position. Further, this position is not subject to the “living wage” under District of Columbia (DC) law, andis not subject to the “prevailing wage rate” such as those specified in the David Bacon Act or the Service Control Act.
As this is a non-exempt position, you will be paid overtime for hours worked in excess of forty (40) hours during a work week, which would be paid at one and a half (1.5) times your regular hourly rate, or$Insert Overtime Wage Per Hourper hour. However, your work week may not exceed twenty-five (25) hours a week during an academic term or forty (40) hours per week during official GW breaks without approval from GW Student Employment. Further, your supervisor must also authorize overtime before the time is worked.If you are an international student authorized to work under a visa, you must follow the regulations regarding hours worked set forth in your visa. Please contact GW’s International Services Office for additional information at(202) 994-4477.
Please note that this position is not benefits eligible. Therefore you are not eligible for medical, vision, dental, life or disability insurance coverage through GW. You are also not eligible for paid time off such as sick, vacation, or holiday pay. Your offer of employment is contingent upon the satisfactory outcome of a personal background screening. If at any time during your employment you believe you may need a reasonable accommodation to perform your job duties because of a disability, pregnancy (or childbirth, pregnancy-related medical conditions, or breastfeeding), or religion, you may request one by contacting the university’s office of Equal Employment Opportunity at (202) 994-9656.
This letter is intended as an outline of some of the conditions of employment and should not be construed as a contract of employment. This position is considered at-will, which means that you retain the right to resign for any reason and GW has the same right with respect to termination. Your employment is for no specific period of time, regardless of any other oral or written statement made by any GW officer or representative. Further, if your employment is through Federal Work-Study, your continued employment is also contingent on the rules and conditions pertaining to that program.
In addition, GW is required by federal law to verify the eligibility of an employee to legally work in the United States by completing an Employment Eligibility Verification Form (I-9). You will receive an email from GW Student Employment with instructions on completing the I-9 process as required. Please note that when completing the Form I-9 only original documents will be accepted, to view a list of acceptable documents please visit
Section 2 of the I-9 form should be completed directly at one of the following location:
Center for Career Services, Student Employment
Marvin Center
800 21st Street, Suite 505
Washington, DC 20052
Office hours are Monday – Friday, 10am-4pm, excluding GW holidays.
The DC Office of Wage-Hour (OWH), which is the agency responsible for administering the DC Wage Theft Prevention Act, requires DC employers to provide the following information to its employees:
If you have concerns about safety, wage and hour, or discrimination relating to your position, we encourage you to contact the HR Client Partner for your unit. You may also contact the DC Department of Employment Services, specifically the Office of Wage-Hour (OWH), as that office is the designated District of Columbia enforcement agency for concerns about safety, wage and hour, or discrimination. The OWH can be contacted at 202-671-1880 or via email at . The office is located at 4058 Minnesota Avenue, NE, Suite 4300 Washington, DC 20019. The office is open Monday-Thursday 8:30-4:30 and Friday 9:30-4:30.
If you have specific concerns about your wages or employment at GW, please contact Student Employment in Center for Career Services at 202-994-8046 or via email at . Alternatively, please contact University Human Resources at 202-994-8500.
To accept this offer of employment, please sign and enter the date in the spaces provided below and return to your supervisor within ten (10) business days of receipt. You will not be permitted to begin employment until this signed letter is returned. By signing below you acknowledge that the provisions of this offer of employment, including information regarding your pay, has been received, understood, and accepted. You also acknowledge that this notice has been given to you in English. If your primary language is not English and you would like to receive any required pay notices in your primary language in the future, please also indicate below. GW will provide future required pay notices in your designated primary language if, pursuant to DC law, the DC OWH offers a pay notice form in that primary language. A copy of this letter should be kept for your files, as it will become a permanent addition to your personnel record.
Sincerely,
Supervisor's Name
Job Title
Address Line 1
Address Line 2
Email Address
Phone Number
Offer accepted by:
Print Name: ______
Check applicable boxes:
1. ____My primary language is English;
2. ____My primary language (if not English) is: ______;
3. ____Although my primary language is not English, GW may send any required pay notices to me in English;
4. ____I request that GW issue any required pay notices in my primary language if the DC OWH offers a pay notice form in that primary language.
Signature: ______
Date: ______
The George Washington University 2121 Eye Street NW Washington, DC 20052202-994-8046