Information Technology Planning Board
Meeting Summary
Wednesday, June 9, 2010
11348 YRL
ITPB Attendees: Christine Borgman, Jim Davis, Jerry Kang, David Kaplan, Ann Karagozian, Patricia Keating, Kathleen Komar, Mike Kusunoki, Sam Morabito, Warren Mori, Susan Parker (for Gary Strong), Marilyn Raphael, Janice Reiff, Alan Robinson, Christopher Waterman, Debbie Weissmann
Stephanie Hokama, recorder
Absent: William Kaiser, Tim Stowell, Gary Strong, Arthur Toga
Invited Guests: Judith Smith
Guests: Ross Bollens, Bill Labate, Larry Loeher, Tom Phelan, Nick Reddingius, Jackie Reynolds, Rose Rocchio, Mike Schilling, Libbie Stephenson, Kent Wada, Andrew Wissmiller
Agenda Item #1: Approval of the Meeting Summary (Borgman)
The summary from the April 28, 2010 meeting was approved.
Agenda Item #2: TIF Final Report (Komar)
The final report on TIF was presented to ITPB. It was noted that item #6 had no explanation indicating the nature of the project and/or its importance. It was suggested two sentences to elaborate on the item. The substance of the report has not changed, neither were the recommendations a drastic change in the model. Including the medical enterprise costs make the TIF assessment more equitable across campus.
The major change is the suggestion for substantial funding by the Chancellor for future planning and investment. As IT costs rise and FTEs decrease, the problem will become more challenging. It is important to pursue the new self-supporting degree programs for TIF assessments since these students do not pay central fees and the programs may involve significant online resources.
Chair Christine Borgman thanked Kathleen Komar, Chair and her committee for their thorough research and recommendations on TIF.
Action Item: Motion made and passed unanimously to submit this report as amended to EVC Waugh.
Agenda Item #3: Informatics Institute and Data Resources Review (Davis)
NSF/NIH rules on data capture are not reflecting a change in policy, merely enforcing existing policy. This topic is being addressed more urgently by campus leadership and has been included on vice provost meeting agendas. To address this topic, a steering committee has been formed. The committee membership is: Christine Borgman, Gary Strong, Alan Robinson, Virginia McFerran, Art Toga, Warren Mori, Jim Davis and staff members are Libbie Stephenson and Lisa Snyder.
Initially, the committee determined how much information is available from the Office of Research Administration database. The database provided only the title of the proposed project. It may be possible for Marcia Smith/Roberto Peccei to rearrange the goldenrod to collect usable data.
In medicine, the data fall in three categories:
Clinical/medical data
Simulation
Real data sets
An informal survey in the School of Medicine reveals many emerging fields, especially in biomedical data. Still in process is the determination of what is wanted/what belongs in the electronic medical record. There will be a trial study from which the committee can extrapolate more definitive data sets.
Lisa Snyder and Libbie Stephenson conducted a preliminary study of North Campus, including the library and Graduate School of Information Studies. The nature of research itself differs from south campus. The data asset inventory was conducted using Glasgow’s Data Audit Framework. The levels of organization begin with departments and centers, then projects, followed by the data asset level. The Office of Research Administration is beginning to work with them to capture data. Libbie indicated that social sciences participate in a Library of Congress program which harvests meta data.
IDRE/ITPB will develop templates for data management, including simulation data. They will review codes, software and how to archive to maintain control. Areas with broader impact will be offered help to maintain large data sets. The purpose would be for UCLA to present a unified message to granting agencies such as NSF. The committee continues to gather data from the campus and will tie in with the libraries. The next big step is completing the IT inventory. There are some large data sets in the humanities that will need long term management.
Development of an informatics website is underway and will link with ITPB.
Agenda Item #4: Privacy Board Statement (Davis, Wada)
The privacy board statement is an effort to concisely delineate UCLA’s stand on privacy as a guiding principle. This not issued as a policy or procedure, but rather as a clarification of an official position while being balanced with other values. There are many types of privacy that are covered such as personal (physical space, decisional, informational) and academic (academic freedom). The example provided was how the MPAA wanted UCLA to monitor its network (movies, books, music accessed by users), and UCLA refused based on UC Principles of academic freedom.
Action Item: Motion made and passed with one abstention.
Agenda Item #5: WASC Report (Smith)
During the recent site visit by the WASC accreditation group, IT played a significant part in the review. There will be three separate reports; June 15 will be the final visit.
The report reviewed the educational effectiveness of IT and highlighted the following: use of education technology with broadbase planning, IT plan and the developing learning environment with CCLE. It did observe that there is an urgent need to upgrade classrooms, but the report found many positives, with commendations for planning and governance.
Once the final report is issued, it will be shared. If anyone would like a copy, please let her know.
Agenda Item #6: Review of 2009-10 Activities (Borgman, Komar)
In a review of issues considered over the past academic year, it was determined that the following were significant:
- IT Strategic Plan – EVC Scott Waugh has requested that ITPB provide oversight of the plan. The Board’s actions have been a good mix of pro- and re-active.
- TIF – campuswide engagement
- Intellectual Property – Video Furnace; this was reactive. The Board is still working on this issue; learned a great deal over the past few months.
- Academic learning – digital citizenship/CCLE, WASC group education technology; Dan Greenstein’s office – ITPB offered a thoughtful, reasoned response.
- Establishment of Informatics Institute – research data
- ShaRCS – UC-wide pilot project, addresses both campus and UC concerns.
- Scott Waugh – where IT fit on the campus
- Policy 404 (PII) and the Privacy Board Statement
When attendees were asked about other topics to highlight, it was suggested Warren Mori/IDRE and how research is being addressed programmatically.
The other was Classroom IT – part of the restructuring. The development of a soft switch (to turn off/on) is underway.
Agenda Item #7: Plans for 2010-11 (Komar)
For 2010-11, the following were presented as upcoming issues:
- Oversight of IT Strategic Plan
- Video Furnace, intellectual property
- Data collection and management; inventory of data centers
- IT Governance
- Update/input
- Membership
Agenda Item #8: New Business (Komar)
It was suggested the following be added for consideration: online learning, digital citizen, innovation, mobile applications – both academic and research applications, especially for iPhones/iPads. Chairs/co-chairs of ITPB, CITI and CSG will be meeting later in the summer to coordinate goals.
How to pay for IT in the long term; Mike Schilling’s series of restructuring initiatives; President Yudof’s UC-wide privacy and security committee.
Professor Jerry Kang was honored with the Distinguished Teaching Award.
The committee warmly thanked Christine Borgman for her dedicated and able service. The outgoing members of the committee were also thanked for their time and wisdom in the service of ITPB.
The meeting was adjourned at 2:49 PM.