Centre Re-Accreditation Form
Issued March 2012
Introduction
We are pleased that your centre has decided to continue to deliver CILEx qualifications and we look forward to working in partnership with you in the future. Please complete the form and submit it, along with any relevant supporting documents and the CILEx accredited centre fee, to the below address CILEx address:
Pauline Scrivener
Centre Liaison Officer
CILEx
Kempston Manor
Kempston
Bedford
MK42 7AB
Email:
If your centre has more than one site, you will be required to provide relevant information for each site. Please note that in this instance only one annual accreditation fee will be charged to your centre.
Should you have any queries regarding completion of the application form, please contact the CILEx Centre Liaison Officer.
SECTION A – CENTRE INFORMATION
1. Centre Details
· Centre name:
· Type of organisation (e.g. FE College, Private Training Provider, University, Sixth Form College etc.):
· Centre UK register of learning providers UK provider reference number (UKPRN) if known:
· Head of Centre details:
· Centre full postal address (including postcode) and contact details (including telephone, email & website):
· Delivery address of CILEx programmes same as above? YES NO
If no, please provide the address for each site in the space below and relevant details in Sections 2 to 5 of this form.
· Centre’s accreditation includes subcontractors/satellite sites YES NO
If yes, please provide the address for each site in the space below and relevant details in Sections 2 to 5 of this form.
· Other accreditations held by your Centre/satellite site(s) including but not limited to: Awarding Organisations, Quality Assurance Agency (QAA), Independent Schools Inspectorate (ISI), British Accreditation Council, Accreditation UK:
· How will CILEx programmes be funded? (E.g. will students be required to pay for the programme costs and/or will your centre receive public funding?)
Please tick boxes as appropriate:
o Self funding ☐
o Employer funding (wholly) ☐
o Employer funding (part) ☐
o Public funding ☐
o Other (specify below)
2. Programme details
Please indicate with ‘X’ which CILEx programmes you are intending to deliver for the academic year 2012/2013
LEVEL 3 QUALIFICATIONS
CILEx Level 3 Certificate in Law and Practice/Professional Diploma in Law and Practice / Insert ‘X’ to Confirm / Start DateUnit1 Introduction to Law and Practice
Unit 2 Contract Law
Unit 3 Criminal Law
Unit 4 land Law
Unit 5 Law of Tort
Unit 6 Employment Law
Unit 7 Family Law
Unit 8 Law of Wills & Succession
Unit 9 Civil Litigation
Unit 10 Conveyancing
Unit 11 Criminal Litigation
Unit 12 The Practice of Family Law
Unit 13 The Practice of Employment Law
Unit 14 Probate Practice
Unit 15 The Practice of Law for the Elderly Client
Unit 16 Client Care Skills
Unit 17 Legal Research Skills
LEVEL 6 QUALIFICATIONS
CILEx Level 6 Professional Higher Diploma in Law and Practice / Insert ‘X’ to Confirm / Start DateUnit 1 Company & Partnership Law
Unit 2 Contract Law
Unit 3 Criminal Law
Unit 4 Employment Law
Unit 5 Equity & Trusts
Unit 6 European Union Law
Unit 7 Family Law
Unit 8 Immigration Law
Unit 9 Land Law
Unit 10 Landlord & Tenant Law
Unit 11 Planning Law
Unit 12 Public Law
Unit 13 Law of Tort
Unit 14 Law of Wills & Succession
Unit 15 Civil Litigation
Unit 16 The Practice of Company & Partnership Law
Unit 17 Conveyancing
Unit 18 Criminal Litigation
Unit 19 The practice of Employment Law
Unit 20 The Practice of Family Law
Unit 21 Probate Practice
Unit 22 Client Care Skills
Unit 23 Legal Research Skills
3. Changes to Centre details
Please update us regarding any changes in your centre’s details including those relating to satellite sites in the below boxes as applicable:
· Change of course programme manager/contact details YES NO
· Change of CILEx Tutor(s)/contact details YES NO
· New CILEx Tutor(s) qualifications and experience
· Change of Examinations Officer/contact details YES NO
· Change to examination venue(s) details YES NO
· Revised centre policies and procedures [specify below] YES NO
4. Private Training Providers only:
· Please ensure the following documents are submitted with your reaccreditation application:
o Copies of centre approval(s) from relevant accrediting organisations (e.g. QAA, ISI, British Accreditation Council, Accreditation UK etc.)
o A copy of your last business accounts
o A copy of your business plan
o The name and addresses of the organisation’s directors or equivalent (home and business)
o If your centre is wishing to accept students from outside the EEA on CILEx programmes of learning, we will require you to submit your centre’s Home Office approval for foreign students relating to Highly Trusted Sponsor status
5. Payment/return details
· The accreditation fees for the academic year 2012/2013 are:
o Sixth Form/Community College/Further Education/Higher Education Colleges/Universities/other: £400
o Private training providers: £800
· Please confirm the centre’s preferred method of payment of the CILEx Accredited Centre annual fee.
o Cheque (payable to The Chartered Institute of Legal Executives)
o BACS (forward a copy of BACs payment notification)
o Invoice
☐
Please complete Section B Centre Agreement/Declaration of this form before submitting to CILEx
SECTION B – AGREEMENT/DECLARATION
CILEx Accredited Centre Agreement
PARTIES TO THIS AGREEMENT:
1. The Chartered Institute of Legal Executives
2. [Insert name and address of centre]
DURATION OF THIS AGREEMENT
This agreement will be in place from the date of agreement by both parties and will remain in place for a period of 5 years. This agreement can be terminated by either party, in writing with at least 3 months notice.
PURPOSE OF THIS AGREEMENT
This agreement is for the purpose of clearly specifying the role and responsibilities of a centre in their dealings with CILEx. By signing this agreement the centre confirms their understanding of the terms and conditions and agrees to adhere to the requirements herein. The terms specified in this agreement will be referred to where there is any dispute or disagreement relating to the role and responsibilities of a CILEx centre.
INTERPRETATION
Centre means an organisation undertaking the delivery of qualification and assessments (and potentially other activities) to Learners on behalf of an awarding organisation. Centres are typically educational institutions and private training providers.
Awarding Organisation (CILEx) means an organisation recognised by Ofqual in respect of the General Conditions of Recognition (May 2011) and award or authentication of a specified qualification, or description of qualification.
POINTS HEREBY AGREED
The Centre hereby agrees that it will:
(1) CILEx policies and procedures
· Ensure centre staff are familiar with and adhere to the following CILEx policy documentation and guidance all available from the CILEx website (www.cilex.org.uk):
o CILEx Examination Regulations
o CILEx Professional Skills Regulations
o CILEx Examination Registration Regulations
o Instructions to Examination Centres and Invigilators
o CILEx Results Enquiries and Appeals Procedures
o CILEx Procedures for Dealing with Cases of Suspected Student Malpractice
o CILEx Procedures for Dealing with Cases of Suspected Accredited Centre Malpractice or Maladministration
o CILEx Guidance for Candidates: Reasonable Adjustment and Special Consideration
o CILEx Annual Schedule – Key Deadlines and Dates
o CILEx Guide for Exemption Applications
o CILEx Level 3 and Level 6 Qualifications Handbooks
o CILEx Level 3 and Level 6 Qualifications - Unit Specifications
o CILEx Professional Skills Units – Tutor and Candidate Materials and guidance
(2) CILEx programmes of learning
· Ensure CILEx programmes follow the syllabus as detailed in the relevant CILEx Unit Specification, are adequately resourced and adhere to the following:
o Structured into delivery sessions that cover relevant topics and subject matter, incorporate time for lost lectures and revision and the assessment of students’ progress.
o Comply with assessment requirements in accordance with the CILEx qualification(s) requirements.
o Are reviewed at least annually.
(3) Learner registration
· Ensure adequate assessments of Learner’s existing skills, knowledge and understanding is made prior to registration on CILEx programmes.
· Work towards the full implementation of all the requirements associated with qualifications accredited to the Qualifications and Credit Framework (QCF). This includes arrangements for the acquisition of Unique Learner Numbers (ULNs) for Learners, and the development of systems and processes necessary to ensure that students’ QCF achievements and their associated credit are both tracked and maximised.
(4) Learner information and support
· Provide Learners with accurate and up to date information and guidance, including a Learner Handbook or similar information pack, at the start of an CILEx programme covering the following:
o Centre enrolment procedures and induction programme
o Programme structure and syllabus coverage
o Programme tutor contact details
o Learner induction programme
o Timetable
o Learning support available to Learners including reasonable adjustments
o CILEx examination registration procedure and relevant dates
o CILEx Professional Skills units submission procedure and relevant dates
o Programme fees
o Learner conduct and attendance requirements
o Cancellation rules
o Centre complaints procedure for Learners
o Centre facilities/resources
o CILEx contacts
o Details of any Learner representative groups and meetings
o Internal centre malpractice procedures
o Internal centre appeals procedures
· Ensure Learners are familiar with the following CILEx policy and guidance documents available from the CILEx website:
o CILEx Examination Regulations
o CILEx Professional Skills Regulations
o CILEx Examination Registration Regulations
o CILEx Results Enquiries and Appeals Procedures
o CILEx Procedures for Dealing with Cases of Suspected Student Malpractice
o Guidance for Candidates: Reasonable Adjustment and Special Consideration
o CILEx Level 3 and Level 6 Qualifications Handbooks
o CILEx Level 3 and Level 6 Qualifications – Unit Specification Handbooks
o CILEx Annual Schedule – Key Deadlines and Dates
o CILEx Guide for Exemption Applications
· Gain feedback from Learners regarding the centre’s CILEx programmes through satisfaction questionnaires and Learner representative groups.
(5) Centre staff
· Retain a workforce of appropriate size and competence to undertake the management and delivery of the qualification.
· Ensure CILEx Tutors hold a recognised qualification in Law, such as CILEx Fellow/Graduate, or a Law degree and have obtained or are working towards an accredited teaching qualification.
· Provide CILEx Tutors with appropriate inductions and continuing professional development, including attending CILEx training events, to ensure that they can maintain their expertise and competence to deliver the CILEx qualifications.
(6) Centre resources
· Have adequate systems and resources in place, including staff, sufficient managerial resources, finances, equipment, materials and software, to support the delivery of the CILEx qualifications.
· Ensure all equipment and accommodation used for the purpose of qualification delivery and assessment complies with the requirements of Health and Safety regulations and current Equalities Law and any successor legislation. Required resources facilities include:
o Lecture room(s)
o Private study room(s)
o Learning resources and IT facilities are relevant and current
o Refreshments facilities
o Examinations venue (with appropriate provision for invigilation and security or make alternative arrangements)
o Facilities to protect the security and confidentiality of assessment materials and records, including examination question papers, examination scripts and Professional Skills assessments before, during and after the assessment has taken place.
(7) Sub-contractors/satellite sites
· Have an appropriate and effective system for the management of all sub-contracted services and that all policies and requirements referred to within the CILEx Accredited Centre Handbook will apply to all satellites affiliated to the centre, for example, remote assessment sites or delivery points.
· Have appropriate arrangements and agreements in place with any third parties or suppliers who provide goods or services to the centre which contribute to the delivery and/or assessment of the qualification.
(8) Retention of records
· Keep complete and accurate records for at least three years from the end of the year to which they relate, for all CILEx qualifications and make these available to CILEx upon request. These include (but are not limited to):
o Learner attendance
o Learner performance
o Learner assessments and related feedback
o Learner feedback
· Have appropriate measures to ensure students’ personal data is held in accordance with current Data Protection legislation.
(9) Examinations
· Encourage Learners to register for their examinations in line with CILEx procedures and the Key Deadlines and Dates as published by CILEx.
· Provide suitable facilities for CILEx Learners to sit all examinations for all units taught at the centre. This includes suitable accommodation, desks and chairs.
· Ensure that the delivery of CILEx examinations conforms to the following documents:
o CILEx Examination Regulations
o CILEx Instructions to Examination Centres and Invigilators.
· Maintain the security and integrity of CILEx examinations:
o Take receipt of examination/assessment material and hold securely until the time of the scheduled examination/assessment
o Ensure CILEx Tutors and teaching staff are not permitted to have access to the examination materials before, during and after the examinations and are not present during examinations
o Confirm each Learner’s identity in accordance with CILEx procedures prior to the examination taking place
o Returning the completed examination/assessment materials and Invigilator’s report Forms to CILEx at the end of each examination
o Report any incidence of potential examination malpractice by Learners and/or centre staff immediately to CILEx.
· Make arrangements to put in place (as far as is reasonably practicable) CILEx approved reasonable adjustments for Learners as detailed in Guidance for Candidates: Reasonable Adjustment and Special Consideration.
· Confirm examination venue details on an annual basis and inform CILEx immediately of any changes to examination venues.
(10) Professional Skills Units
· Encourage Learners to register to have their Professional Skills assessments submitted in line with CILEx procedures and the Key Deadlines and Dates as published by CILEx.
· Tutors adhere to the requirements relating to the delivery, registration and submission of the Professional Skills units as detailed in: