IER Electoral Services Daily Task Reminder List 2015
October
DAILY Processes / Days of the month (week days only)Check answer phone
Check Briefing clipboard and take actions required
SYNC @ 9AM
Check Elections email box (ongoing throughout day)
Open and sort all post items (all HEFS and ITRs must be sorted checked and flicked on both sides to check for address changes and that the form is signed.) REMEMBER DATA PROTECTION
Scan all HEF’s and ITR’s, file and lock in large tamber unit – note: if not scanning that day lock in sorting cupboard (you will need to turn scanner off after use as doesn’t have auto off )
Check Reminder List and Process any entries
Start Processing the Queues in following order :
Duplicates Q
Unprocessed ITR & QEA work Q
Unprocessed HEF Work Q (depends on time of year as would be done before above in a canvass)
Process RED and GREEN Q
Check Web applications unknown address work Q
Process Queried Applications
Process Pending Delete
Process and check the External Movers to be deleted Work Q
Check any entries in the Web application unknown previous elector, Invalid Data work Q’s
Ask colleague to check the HEF queue
Print unsolicited acknowledgements (they must be do not email)
*Batch print Tmarkers (there may not be as many as before as IER- DS send online ones)
Deal with any special category electors
WEEKLY JOBS / Instructions/Details / DONE
Tuesday’s by 12pm at the latest /
- Upload document Q to ERS and email and remaining document’s
- See separate instructions for this
Friday’s /
- Weekly overprint of HEF, HEF Reminders ITR, and ITR reminders. (At some point this will be done via ERS.
- Send Encouragement Email
- Check all weekly NLPG work.
- Send Friday flyer (Canvass Only)
- Scan and Process all Postal Votes, then load the absent vote checking Q and asked tell and a team member they need to be checked.
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