HR/STD/RD/LAD/Procurement Officer/HC/JG

Role Description
Role:Procurement Officer
Post No: / Directorate:Resources
Service:Legal, Democratic Services & Procurement
Grade:16 – 26 (training grade) / Reports to:Senior Procurement Officer
Supervises:
Primary Purpose:To implement the corporate-wide procurement process. To maximise efficiencies for the organisation, ensure compliance with legislation and good practice and develop supply chain partnerships with our key suppliers.
Outcome / Delivered Through
Satisfied Customers / •Putting the customer at the heart of everything we do – both internal Service Areas and Suppliers;
•Anticipating and meeting customer needs and expectations;
•Adapting our approach to recognise the diverse needs of our customers;
•Enhancing the customer experience.
•Providing procurement service that meets the needs of the organisation and the customer
•Look at ways to improve the delivery of the procurement service
•React promptly to feedback from customers
•Increase the visibility of the procurement team in the organisation
Projects delivered on time, on budget and providing value for money. / •Effective planning, organising and co-ordinating;
•Time management;
•Identification and management of risk;
•Effective analysis and assessment of options.
•Ensuring procurement process is delivered on time and on budget
A high performing team / •Making the most of our people;
•Encouraging and recognising flexibility.
•Assisting other Procurement Officers as and when required.
Compliant contracts which deliver the specified service and value for money / • Drawing up detailed, specific tender documents;
•Robust procurement procedures;
•Ensuring value for money;
•Risk & Insurance management;
•Relationship management;
•Monitoring contract compliance for corporate contracts (time, budget quality).
•Procurement undertaken in accordance with the Constitution and statutory requirements
Safe services and workplace / •Understanding and meeting all health and safety duties and responsibilities;
•Adhering to Merseytravel’s Safety Management System – including risk assessments;
•Ensuring compliance with all health and safety legislation.
Continuous improvement of services / •Promoting a culture of continuous improvement;
•Monitoring and reviewing your service and the way in which it is delivered;
•Challenging the status quo;
•Sharing good practice.
•Produce guidance documents to assist the procurement process
•Assist in the implementation of the Procurement Improvement Plan
•Providing advice to customers on procurement processes and procedures
•Review and action Audit reports and recommendations in respect of the procurement process
Services and workplace which are open and accessible to all members of the community / •Having an appropriate level of knowledge of equality legislation and how it affects procurement and payments;
•Promoting equality and diversity in and through procurement;
•Monitoring services for equality implications;
•Conducting equality impact assessments
•Ensuring equality is embedded in the procurement process
ICT which supports objectives and enhances service delivery / •Putting ICT at the heart of your service and activities;
•An appropriate level of expertise in ICT to perform the role and deliver objectives;
•Identifying and making use of ICT to improve performance and efficiency.
•Effective and efficient use of the Due North procurement portal
Success through commercial awareness / •Demonstrating an understanding of the Combined Authority and Merseytravel’s business and overarching strategy;
•Demonstrating an awareness of the industry and environment in which the Combined Authority and Merseytravel operates (political, economic);
•Use commercial awareness to improve procurement services.
•Review regular updates on procurement issues and Procurement Policy Notes
Innovative products, services and ways of working / •Challenge the status quo;
•Review the service you deliver and how you deliver it;
•Commercial awareness – keep up to date with developments relevant to procurement and payments;
•Consider innovation
•Look at new ways of working and improve customer relations
Sustainable services / •Effective long term business planning;
•Monitoring, review and improvement of products and services;
•Being a champion for sustainable procurement;
•Compliance with Merseytravel’s Environmental Management System (EMS) ISO14001.
•Incorporate sustainable principles into all procurements
Experience, Qualifications, Behaviours, Skills & Competencies
Qualifications/Experience
This post is a training grade and entry is dependent on qualifications and experience as follows:-
Grade / Requirement
16-19 / 2 years’ experience in procurement/internal support AND A Level qualification or equivalent AND willingness to undertake CIPS as required
20-23 / 2 years’ experience in Intermediate Value Procurements (as defined in the Constitution) OR CIPS Level 4
24-26 / 2 years’ experience in High Value Procurements (as defined in the Constitution) OR CIPS Level 5
Behaviours – Essential Criteria
•The ability to demonstrate the organisation’s key behaviours for staff.
Skills and Competencies – Essential Criteria
•The ability to effectively use all aspects of Microsoft Office.
•Ability to communicate clearly and effectively both orally and in writing at all levels.
•The ability to meet deadlines and prioritise own workloads to meet changing demands.
•The ability to demonstrate an understanding of Equality and Diversity and put this into practice.
•Evidence of experience in procurement or internal support.
•Understanding of the impacts of sustainability and the procurement process.
•Excellent interpersonal skills.
•Effective negotiating skills.
•The ability to ensure attention to detail to ensure accuracy
•Ensure confidentiality is adhered to in respect of sensitive data
•Demonstrate good numeracy skills.

20.10.2017