Role Title: Volunteer Office & Admin Assistant

Reporting to: HR & Administrative Officer

Volunteer role for a minimum of 3 months

Public transport travel expenses reimbursed, subject to a weekly maximum

Daily subsistence reimbursed, subject to a daily maximum

Media Trust background:

At Media Trust we believe that everyone should have a voice and the opportunity to be heard.

We are the UK’s leading communications charity. Our corporate members include Aegis Group plc, AMV BBDO, BBC, Camelot, Channel 4, Daily Mail and General Trust, Discovery Networks Europe, Google, Guardian Media Group, ITV plc, Just::Health PR, MTV Networks UK and Ireland, News UK, PHD, Sky, Time Warner, Trinity Mirror and WPP.

We work with media organisations and charities to enhance their communications and enable communities to find their voice and make it heard. We offer a broad range of marketing and communication resources and training, free professional support from media volunteers and mentors, film and content production, funding for media projects, and the national digital TV and online channel, Community Channel.

Job Role:

You will be working in our bright and friendly office, which is located in West London (close to BBC Television Centre and Westfield Shopping Centre). You will help ensure the smooth and effective operation of office facilitiesand provideadministrative support functions. This is an ideal opportunity for someone to obtain good experience of an office environment.

Key responsibilities:

  • Monitoring and ordering office supplies and refreshments, to ensure they are kept replenished at all times
  • Answering the telephone and taking messages
  • Photocopying and printing high volumes of documents
  • Formatting and updating documents for common use (phone lists/job title desk cards)
  • Oversee room bookings and ensure office and meeting rooms are kept neat and tidy at all times
  • Ensure that the franking machine has sufficient funds at all times for postage
  • Train and advise staff on using the franking machine, also frank post as and when required
  • Check that recycling is being undertaken as agreed
  • Open and distribute post daily on a timely basis
  • Other ad hoc duties as and when required

This role would suit someone with the following attributes:

  • A flexible approach with the ability to respond to ad hoc tasks in a timely manner
  • Confident attitude and proactivein problem solving
  • Experience of administrative work with proven ability to work with minimum supervision
  • Good telephone manner coupled with a welcoming personality
  • Good knowledge of Microsoft Office and confident in using email and the internet
  • Strong organisational and communication skills
  • Good attention to detail
  • Can do attitude

To apply for this role, please e-mail your CV and covering letter outlining your suitability for the role to by 12.30pm on 12 August 2013

We have a number of volunteers working on a range of projects across the organisation. Each volunteer has a specified role and line manager. Media Trust volunteers have a track record of moving into interesting paid opportunities in the media and charity sectors. Recent volunteers are now working in organisation such as SKY Sports, Two Hand Productions, Dow Jones, Comic Relief, Marketiiers 4dc and Media Trust.

Please note, we are looking for someone who can commit to a minimum period of 3 months.

The Media Trust values diversity and is an equal opportunities employer

Registered Charity no. 1042733