How do I log in to Gradebook?
Teachers, your log on will be the same username and password as you log onto a computer. If you have problems logging on with your username and password, try it twice, then call x8848 or x8849 for assistance in correcting the logon issue.

How do I get help with Gradebook (Teacher Access Center)?
When in your Gradebook, each page has a ?in the upper right corner which gives you access to specifics about the page you are on or allows you to search an index for help.

Your Campus Instructional Coach is designated as the campus trainer. Please seek help or questions you have from her directly, a mentor teacher or a veteran teacher.

What is the best browser to use for Gradebook (Teacher Access Center)?
Internet Explorer, set up properly in compatibility mode, should work best. The Chrome Browser is also being used by teachers in our district.

Why isn’t the program auto save my data input?
Auto save has to be set individually by clicking on your name in the top right and selecting settings > check mark “autosaving” under the gradebook section title.

How do I create an assignment in Gradebook?

  1. From your HOME PAGE > Click on the Gradebook Icon next to the Class you wish to add the assignment to.
  2. Click on the ADD Icon in the top right of the new window. Fill in all the fields, * fields must be completed, and click SAVE.
  3. You can also go to the Gradebook tab in the top Navigation Bar > Select “SetUp” from the list.
  4. COPY an Assignment from one class to another > Click the “COPY” button at the Top Right of the “Setup” window accessed through the Gradebook Tab in the Navigation

How to enter/document adjusted grades for corrections/CBA retest score:

Click on the first set of icons (flag/A) which is the assignment detail. The student list will appear and then you may enter comments. In order for parents to see comments you must click publish. Comments should include the original grade of the assignment.

Examples: Retested CBA from 55

What is necessary if I am dropping a grade from the Gradebook?

The Teacher needs to place a checkmark in the “do not drop” box when creating an assignment if they do not want that assignment considered when the computer goes to drop the lowest grade as set by default.

  1. If you do not want any grades dropped: place a checkmark each and every time you create an assignment in the “do not drop” area.
  2. If you only want the lowest Daily Grade dropped, place a checkmark in the “do not drop” area of every “Major Grade” assignment.
  3. Remember to adhere to the Grading Policy,for Elementary & Secondary, in terms of the amount of daily and major grades required for the 6-Weeks term.

How do I know when to “Publish” an Assignment?
Teachers need to ensure that they click the “publish”button when creating an assignment. It should appear solid green under the assignment heading once in your gradebook view. If teachers click it so that it shows partially filled, the parents see the assignment but not the grade. Teachers should set all assignments to publish all grades, so parents see the current status of their child’s grade.

Is there a way that a Teacher can change the Categories themselves for assignments?
Gradebook Categories are pre-set per each school/subject by the Curriculum and Instruction office.

How can I tell a grade has been dropped?
You must go in to the “Printable Gradebook” report to see the actual grade dropped for each student. This is identified with a line drawn through the grade. A " "through a grade, means that the grade for this assignment was dropped. When averages are calculated, the " " is ignored.

What is the blue vertical line that appears in my Gradebook Entry page?

The blue line in the Gradebook > Entry View is a visual indicator for the teacher that differentiates between assignments with due dates today or in the past (calculating in student average) and assignments with due dates in the future (not yet calculated in student average).

How do I assign “Extra Credit” to an assignment according to our District’s Grading Policy?

  1. Whencreatingoreditingassignments,youcanchoosetomaketheassignmentcountasExtraCredit. An extracreditassignmentcanaddpoints tothestudents’ totalaveragesortothetotalpoints.
  2. Ifyouchoosetoaddthepoints totheAverage,youwill wanttochoosearelativelysmallnumber.Thisisnota100points assignment. Rememberthatextracreditpointswillnotbeaveragedin withthestudents’ scores,butwill beaddedtotheaverage.
  3. IfyouchoosetoAdd totheTotalPoints,youcanchoosealargernumber.Thesepointswillbeadded tothetotalnumberofpointsbeforethe gradeisaveraged.
  1. Ifanassignmenthasbothregularpoints andextracreditpoints,donotcreatetheassignmentasanExtraCreditassessment.Itispermissibleto enteras ascoreanumberthatishigherthanthetotalpossiblepoints. Forexample–ifa100-pointassignmenthas 3extracreditpointsavailable,andastudentansweredallquestionscorrectly,youcangivethatstudenta103fortheassignmentscore.
  2. Ascorethatisoverthemaximumnumberofpointsfortheassignmentwillbeindicatedbythe GreenUpArrowIndicator.

NOTE #1:
Extracreditscoresthatareleftblankwillnotcountagainstthestudents’ averages.

Is there a way to check student absences for my class only?
Click on the students name and the Student Detail Drawer comes up from the bottom of the screen. There is an “Attendance Year View” specific to that student.

How do I see if a student was absent the day an Assignment was due.
Use the “red exclamation point” icon in the top right corner of the screen when you are in the Gradebook Entry or Assignment View for a class. Click on it and from the dropdown choose the blue circle with an arrow. This is the absent indicator and it will put a blue arrow on the assignment if they were absent for that due date. You can lock this to always indicate absences by choosing the Settings Wheel in the top right of that page and click “Save Current Settings”

If after entering your grades, you have an empty cell for a student, Right-click in the cell “View Attendance” is an option. If you click that, it will tell you if you had any reported absences for that day/period.

How can I monitor students I teach and see how they are doing in other classes?
Click on the students name from your Gradebook Class List > Select the Classwork icon in the Student Drawer that appears for that student

How do I use the Report features of Gradebook and Download Reports?
When using reports from the “action/reports” menu in Gradebook, it will appear within the program as a PDF. You will have the option to save and print from that view.

There is also an “excel” icon that appears. Single click on the icon, wait to be notified that the document was exported, return to your HOME page to access the excel file at the bottom of your screen under “reports”. You can then open the excel file, save it to your computer or print it.

Use theCognos Report functionfrom the Gradebook Tools Menu to access District Specific reports that have been written. Go To > Tools > Cognos Published Reports > Teacher Reports file > Additional Reports Separate from Gradebooks default reports:

/ Class Roster Report
/ GB Averages by Activity/Eligibility
/ GB Averages by Course
/ Missing Assignment Report

How do I print Class Rosters all at one time, especially for a substitute?
1. Use theCognos Report functionfrom the Gradebook Tools Menu: Go To > Tools > Cognos Published Reports > Teacher Reports file > Class Roster ReportSelect Tools
2. This is not an option within Gradebook, as it will not allow you to choose all your classes at once. You must choose the classes individually.

How do I type an assignment value of 100 points when creating an assignment? 100.00 (not 1.0)

Do not mistakenly put an incorrect point value or the Gradebook will not calculate the average correctly.