/ HIGH STORRS SCHOOL
JOB DESCRIPTION
HIGH STORRS SCHOOL /

High Storrs school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment

SCHOOL / HIGH STORRS
POST TITLE / FINANCE OFFICER
ROLE PROFILE / BS3
JOB NUMBER / SCH/AC/BS/009a
GRADE / 5
RESPONSIBLE TO / FINANCE MANAGER
Hours / Weeks / 30 Hours per week 41 weeks per year
HOLIDAY AND SICKNESS COVER / Finance Clerks
PURPOSE OF JOB / TO PROVIDE AN EFFICIENT AND EFFECTIVE FINANCIAL ADMINISTRATION SERVICE TO THE SCHOOL
RELEVANT QUALIFICATIONS / GCSE Maths C and above
AAT or Equivalent
JOB DESCRIPTION FOR POST OF:- FINANCE OFFICER
SPECIFIC DUTIES AND RESPONSIBILITIES

The postholder must at all times carry out his/her duties and responsibilities within the spirit of City Council and School Policies and within the framework of the Education Act 2002, and School Standards and Framework Act 1998 with particular regard to the statutory responsibilities of the Governing Bodies of Schools.

FINANCIAL DUTIES

  1. To operate computer based and manual financial and clerical systems within the School in a secure manner.
  2. To undertake financial tasks in accordance with agreed policies, appropriate legislation and financial regulations and standing orders (Inc VAT regs)
  3. To operate the School’s financial systems, including processing and review of orders, deliveries and invoices.
  4. To prepare appropriate documents for the Finance Manager, Business Manager, Governor Committees, budget holders, auditors and the LA as required.
  5. To work with the Finance Manager to perform the year end procedures.
  6. To negotiate with suppliers and contractors to ensure best value in regard to goods, services and contracts.
  7. To place orders for goods and equipment, checking deliveries and invoices in accordance with current procedures and financial regulations.
  8. To assist the month end processes and closedown of the Finance system and School fund system including the completion of bank reconciliations and VAT returns for submission to relevant stakeholders.
  9. To operate, maintain and develop appropriate systems for financial monitoring as required e.g. exams budget, educational trips, School credit card purchases.
  10. To guide colleagues in relation to best value practice and efficient use of public monies.
  11. To operate, maintain and develop the School inventory and prepare the annual report to the Finance Manager including any write-offs.
  12. To operate, monitor and review the School’s petty cash
  13. To operate and maintain all systems associated with income received by the School, including the security of cash receipts and to ensure invoices are raised in a timely manner for all services provided by the School.
  14. To maintain the schools cashless payments system.
  15. To maintain and reconcile the schools online ordering and payment systems including credit cards/ charge cards

SCHOOL FUND

1.Assist in the preparation of the private fund accounts.

2.Assist in the production of the relevant monthly and annual returns for the schools private fund accounts.

3.Administer the costing’s of the schools trips, activities and events and liaise with the organiser of these.

PAYROLL

  1. To process the schools payroll administration in liaison with the schools payroll provider (Overtime, mileage, sickness returns).
  2. To reconcile the monthly payroll against the budget and liaise with the Finance Manager regarding any discrepancies.

OTHER

  1. Support the finance team on student support reception as required as part of the rota
  2. To maintain the school pecuniary interests database and report to the finance manager and business manager as appropriate
  3. To liaise with teaching and support staff and respond to enquiries on matters within the post holder’s responsibility.
  4. To monitor the school rewards budget.

Miscellaneous Duties

1.To be willing to undertake training and professional development as required of the post.

Any other duties and responsibilities appropriate to the grade and role

All the above duties and responsibilities to be carried out in accordance with Sheffield City Council’s Policies, Standing Orders and current legislation with an emphasis on Customer Care, Equal Opportunities, Data Protection and Health and Safety.

ISSUE DATE: October 2017

PERSON SPECIFICATION FOR FINANCE OFFICER

SKILLS & KNOWLEDGE / Desirable / Essential
Experience of using SIMS FMS System / x
Experience of using finance software / x
Experience of payroll administration / x
High level of IT skills in MS Office products / x
Understanding and knowledge of financial procedures of schools / x
Experience and understanding of financial procedures / x
At least 2 year’s experience of working in a finance environment / x
Experience of handling cash, balancing cash books / x
Understanding of auditing requirements for school / x
Understanding of the changes schools face in finance in respect of academy conversions. / x
PERSONAL ATTRIBUTES
High level of accuracy and attention to details / x
Ability to organise and manage time and work to deadlines / x
Ability to handle and present statistical data / x
Ability to work individually but also as part of a team / x
Demonstrate a commitment to the development of the finance team / x
Commitment to the responsibility of safeguarding & protecting the welfare of young people / x
QUALIFICATIONS
GCSE Maths Grade A-C / x
Accountancy qualification (AAT) or equivalent (at least to Level 3 NVQ) / x
WORKING CONDITIONS
Ability to work in an office environment / x
Ability to work in a school environment with occasional noise / x