June 10, 2011

Hello everyone,

We wanted to let you know that the paid leave policy for unclassified employees (UPPP 16.02) has been updated: reformats, clarifications, and some changes due to HRS implementation. In addition, the chart outlining ALRA payout at termination (UPPP 16.07) has been expanded to cover payment of all paid leave when an unclassified employee terminates. The chart is now titled Paid Leave Payout at Termination.

Here are the main updates:

  1. Sick Leave Initial Entitlement allotment—clarification that the IE will increase if an employee’s appointment percentage increases during the IE period (first 18 months), but will not decrease if an employee’s appointment percentage decreases or if an employee goes on unpaid leave of absence during this period. Accrual after the IE period will be adjusted up or down depending on an employee’s percent change.
  2. Vacation and Vacation Carryover at Transfer – the rules have not changed, but the section has expanded and examples have been added.
  3. ALRA—clarification that ALRA time can be banked at end of fiscal year when first eligible.
  4. Paid Leave Payment at Termination: new section created at end of policy combines information regarding Vacation, Vacation Carryover, ALRA, Floating and Personal Holiday Payout at Termination.
  5. Clarification regarding paid leave payout: if employee resigns/retires in advance of scheduled layoff/non-renewal for loss of funding or budget decision or non-renewal for performance and was told in writing to use or lose paid leave, then he/she will only receive payout of leave that could have been used between retirement/resignation and original layoff/non-renewal date. Example provided, and expectation noted in Paid Leave Payout at Termination chart.

You may need to refresh the pages to view the updates if you’ve used them recently.

UPPP 16.02 can be found at the same URL:

UPPP 16.07 is now posted at a different URL, so please be sure to update any links you may have. We are in the process of removing the old link from other OHR pages.

Also, here is a link to the UPPP Table of Contents.

Let me know if you have questions or comments. Feel free to forward this message to others in HR/Payroll/Benefits who may need to know or who I may have missed. Thanks!

Megan

Megan Jeffers

HR Specialist

UW Madison Academic Personnel Office

166 Bascom Hall

Phone (608) 890-3663

Fax (608) 262-5203