Hennepin County Examiner of Titles November 2017

TABLE OF DOCUMENT TYPES

DOCUMENT TYPE / APPROVAL TYPE (Minn. Stat. Sections) / MUST BE APPROVED BEFORE FILING WITH REGISTRAR OF TITLES
PROBATE TRANSFER
  • PR Deed of Sale
  • PR Deed of Distribution
  • Decree of Distribution or Descent
  • Conservator’s Deed
/ Certification
(508.69) / NO. Entitled to file under 508.68, however, to get a new certificate of title based on the deed or decree, certification by the examiner is required by 508.69. Will (if any) and Letters must be filed. 508.68
CONDOMINIUM
  • Declaration or Bylaws
  • Amended Declaration or Bylaws
  • Supplemental Declaration
/ Directive
(508.351, Subd. 1)
or proceeding subsequent / YES
TRUSTEE INSTRUMENT
  • Deed
  • Plat
/ Certification
(508.62) / YES
JUDGMENT OR DECREE DIVESTING TITLE
  • Divorce Decree
  • Summary Real Estate Disposition Judgment
  • Other Decree divesting registered owner of fee interest (not common)
/ Certification
(508.59) / No, but to get a new certificate of title based on the decree (without a deed) examiner certification is required.
EMINENT DOMAIN
  • Quick-take Order
  • Final Certificate
/ Certification
(508.73, Subd. 1) / NO, but if Fee is taken examiner certification or a court order in a proceeding subsequent is required before cancelling and issuing new Certificates of Title.
STREET/ALLEY VACATION
  • Resolution
  • Ordinance
/ Directive
(508.73, Subd. 2) / NO, but to have the vacated street added to the legal description, examiner approval is required, or a court order in a proceeding subsequent.
TAX FORFEIT CERTIFICATE / Directive, if forfeiture has been on COT for 10 years or more
(508.67, Subd. 2) / NO, but to get a new Certificate of Title in name of State of MN or it’s grantee, examiner directive is required, or a court order in a proceeding subsequent.
CONTRACT FOR DEED CANCELLATION / Directive, if cancellation of record 5 years (508.58, Subd. 5) / NO, but to drop the Contract for Deed and Cancellation, an examiner directive is required after 5 years, or a proceeding subsequent within 5 years or if cancellation is defective.
ATTORNEY-IN-FACT FOR INDIVIDUAL DEED * / Approval
(523.23)
(508.12, 508.13) / YES There is no statutory mandate. This is Hennepin practice.
CLAIM OF UNREGISTERED INTEREST / Approval
(508.70)
(508.12, 508.13) / YES There is no statutory mandate. This is Hennepin practice.
REJECTED DOCUMENTS / Approval
(508.321) / YES If the registrar rejects a document, the filer may ask the examiner to approve it.

* Minn. Stat. Chapter 523 applies to “competent adult” persons. Documents from attorneys-in-fact for legal entities (i.e., corporations, limited liability companies, partnerships) will usually be accepted by the Registrar of Titles for filing without Examiner’s approval.

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Phone: 612-348-3191

Susan Ledray, Examiner of Titles