INCORPORATION OFBAKERSOF GLASGOW

Minute of Annual General Meeting

held within the Trades Hall, Glassford Street, Glasgow

on Friday 16 September 2016 at 11:30am

PRESENT: / Deacon Anita Brown, Late Collector James Dobson, Ex Convener Morton Fyfe, Late Deacon Rose Mary Harley, Ex Deacons Robert Robertson and Robert Holmes Henderson.
In attendance: Bruce Reidford, Interim Clerk
Emma Jamieson, Assistant Clerk
NOTICE / Deacon Anita Brownrequested the Clerk to certify that the members had been duly warned to attend. The Clerk certified that this was indeed the case.
APOLOGIES / Apologies for absence were intimated on behalf of Ex Conveners Blair Agnew and Malcom Wishart, Collector Elizabeth Reidford, Ex Deacons Sir Michael Bond, Christopher H C Smith and Norman Fyfe. Members Alan Clarke, Andrew Granger, Craig McPhie, John Nicolson, David Stevenson, Maureen Blacklaw, Richard Ali, David Grahame, Alan Bryce, Lindsay Buchan, Ken Gibson, Maida Gibson, Morna Black, Willie Dobson, Anthony Laing, John Scott, Ian Fraser, Alan Hardie, John Sommerville, Alan Granger, John White, Peter Harper, Jer Scollin, Gemma Harley and Lucia Harley.
MINUTE OF ANNUAL GENERAL MEETING 2015 / The Clerk confirmed that the minute of the last Annual General meeting held on 18thSeptember 2015was in accordance with the Scroll Minute.
On the proposal of Deacon Anita Brownand seconded by Late Deacon Rose Mary Harleythe Minute of the Annual General meeting was approved prior to a few amendments and thereafter the Deacon signed the minute.
OBITUARIES / Deacon Anita Brownreferred to the deaths of
Ex Deacon James Lamond
The members stood for a minute’s silence.
Post Meeting Note: Ex Deacon Harley represented the Craft at the subsequent funeral service.
REPORT / Deacon Anita Brown gave a report on the highlights of her year in office.
She reported that she had had an enjoyable year and felt that second time around she understood the workings of the House more. Highlights of the year included the beneficiaries Tea Party, the Big Lunch, the Royal Garden Party and the Opening of the 32nd International Congress of Genealogical and Heraldic Studies.
The Deacon thanked the Master Court of all their support during her year in office.
ACCOUNTS / The Deacon noted that the accounts for the year were distributed with the calling notice and reported they had been audited and approved by the Master Court.
She reported that during the year, the Craft made the Bakers Awards as shown on page 8 under designated funds and, with the help of specific donations together with money raised at the dinner, hasfunds available for further awards in the autumn.
In the General Fund, there was a surplus of £6,001 which, together with realised and unrealised gains of£7,554 increases reserves to£571,959.
Post Meeting Note: The above figures were subsequently corrected to:
In the General Fund, there was a surplus of £2,184 which, together with realised and unrealised gains of £13,234increases reserves to £582,309. These figures were as advised to Members in the published Report and Accounts.
Deacon Anita Brownasked if there were any questions with regards to the accounts and called for the adoption of the Report and Accounts.
On the proposal ofLate Deacon Harleyand seconded by Late Collector Dobsonthe annual report and accounts were approved.
DEACON AND COLLECTOR DEMIT OFFICE / Deacon Anita Brownformally demitted office by laying her Chain of Office on the table.
DEACON / Anita Brownintimated thatJames Dobsonwas the only candidate nominated for the office of Deacon.
Anita Brownproposed that James Dobsonwho is duly qualified and who had been nominated in terms of the rules, be elected Deacon for the ensuing year.Late Deacon Harley seconded this proposal.
Late Collector James Dobson took the oath.
The Clerk certified that James Dobsonpossessed the necessary qualifications mentioned under Section 5 of the Trades House Order Confirmation Act 1920 and was accordingly unanimously elected as DEACON for 2016/17.
GOLD MEDAL AND CHAIN / Anita Browninvested James Dobsonwith Chain of Office.
The newly elected Deacon thereafter assumed the Chair and thanked the meeting for his appointment.
PRESENTATION OF REPLICA / Deacon James Dobsonpresented Late Deacon Anita Brownwith a replica of the Deacon’s medallion to recognise her year as Deacon of the Craft.
Deacon James Dobsonthanked the Bakers again for electing him with this great honour and thanked Late Deacon Anita Brownfor all her hard work during her year in office.
COLLECTOR / Deacon James Dobsonintimated that Elizabeth Reidford was the only candidate nominated for the office of Collector.
As the Collector had nominated her apologies, the Clerk reported that she will be sworn in at the next meeting.
ELECTION OF OFFICE BEARERS / Deacon James Dobsonproposed the election of office bearers as follows:-
Late Deacon
Anita Brown
Late Deacon’s Predecessor
Dr Rose Mary Harley
Trade Masters
Norman Alexander Fyfe, Sir Michael Bond and Robert Robertson, Scott Anderson and
Robert Holmes Henderson.
Honorary Members
Ex Convener Alexander James Blair Agnew and Ex Convener William Morton Fyfe
Representatives to the Trades House
Deacon James Dobson
Collector Elizabeth Reidford
Late Deacon Anita Brown
Ex Deacon Robert Holmes Henderson
Post Meeting Note: Ex Deacon Bruce Reidford was subsequently elected by the House to the post of Collector of the House Elect. As this would have increased the number of Representatives above the limit of four, ex Deacon Robert Holmes Henderson did not take up his appointment when the new House formed on 12 October. The Craft was informed by letter on 14 October, no objection was received by the appointed date of 28 October and the position was ratified.
Member of the Committee for the William Wylie Macfarlane and Mrs Mary Macfarlane Trust
Ex Deacon Shirley E Scott
All of the above nominations were unanimously approved and carried.
The Clerk administered the Oath of Office to the Master Court.
ELECTION OF CLERK / DeaconJames Dobsonproposed the election of Anita Brownas Clerk of the Incorporation with the administration support provided by the Trades House office and this was seconded byEx Deacon Rose Mary Harley.
ELECTION OF EXAMINERS / Deacon James Dobsonproposed the election of A Young of Cook & Co as Independent Examiners and this was seconded by Ex Deacon Rose Mary Harley.
VOTE / Deacon James Dobson proposed to vote a further sum of money, of such amount as may be deemed proper, out of which the Master Court shall have power to make special grants of assistance to wives and minor children of Members, to permanently incapacitated sons and daughters of Members, and to the daughters of deceased Members, if in financial need, and to impose the conditions and directions under which such assistance may be given.
This was unanimously approved and carried.
VISITATION / The Deacon Convener and Collector of the House visited the meeting and were welcomed by the Deacon.
Deacon James Dobson asked the Deacon Convener if she would address the members.
The Deacon Convener Ruth E Maltman congratulated the Deacon on his appointment and the Craft on a successful year and thanked late Deacon Anita Brown for her support during her year in office.
She noted that five new members had been admitted during the year and that the charitable giving had continued to Preshal Trust.
She thanked the Craft for inviting her to their AGM and wished them well for the ensuing year.
Deacon James Dobson then introduced the Deacon Convener and Collector of the House to the Members of the Master Court.
A.O.C.B / Deacon’s Choosing Dinner
To be held on the 27th October. The Deacon reported that Freedom Bakery will be providing the bread for the tables on the evening.
The Deacon urged all members to attend and to support the Craft on the evening.
Database of Members
It was agreed that the Database of Members could be made available to the House for the purposes of advertising a Dinner, to be held in London, for Members of Incorporations resident in the south of England.
Box Opening
Ex Deacon Rose Mary Harley reported that the 31st March was the provisional date for the Box Opening evening.
The meeting closed with a vote of thanks to the Chair.