Health Education England working across Kent Surrey & Sussex (HEEKSS)

GP Specialty School

GP Trainer Grant Claim Guidance for Trainees employed under

The Single Employer Acute Trust arrangement (SEAT)

From 1st January 2016, The GP trainer grant payments for SEAT employed trainees will be paid on receipt of the GP Trainer SLA together with an invoice from the practice.

Practices should complete the Trainer SLA attached for the term of the GP placement. The invoice form, also attached should be completed based on the placement terms which must be paid into the GP Practice account. The invoice should be sent along with the SLA to the HEEKSS GP School.

The trainer grant payment will be paid for the duration of the placement period detailed on the invoice/SLA, based on the current trainer grant of £7,751 per annum (£645.92 per month, £2,583.67 = 4 months).

Should a trainee placement end early or the trainee go on long term leave eg maternity leave or long term sick leave, HEEKSS will be entitled to reclaim any overpayment of the trainer grant. The practice should bring this to the attention of the GP School.

Where a trainee placement is extended or restarted after a period of long term leave, a new SLA & Invoice will be required.

The SLA and invoice should be completed and sent together no earlier than 2-3 weeks prior to the commencement of the attachment (and no later than 4 weeks after the start date) and posted to Rachel Clark, HEE, LaSE HET GP team, 3rd floor Stewart House, 32 Russell Square, London, WC1B 5DN.

Contacts:

Payment queries should be directed to Rachel Clark,

March 2017

INVOICE

ALL FORMS MUST BE TYPED AND NOT HAND WRITTEN. THEY MUST ALSO BE COMPLETED IN FULL. FAILURE TO DO THIS WILL RESULT IN PAYMENT DELAYS OR NON PAYMENT

For HEEKSS Use Only

Invoice Number / 17ASK518-STG-
Invoice Date / / / /
PO Number / XXGJOHNSON
Practice Name / FAO
Address Line 1 /
Address Line 2
Address Line 3
Town/City
Post Code
Health Education England – T73
HEEKSS LETB
T73 Payables F485
Phoenix House
Topcliffe Lane
Tingley
Wakefield
WF3 1WE
bANK Account Number / Sort Code / PAYABLE TO (PRACTICE ACCOUT) / Swift code
(overseas only) / E-mail address for
remittance advice

NOTE: PLEASE ENSURE BANK DETAILS ARE ENTERED. FAILURE TO ENTER THESE DETAILS WILL RESULT IN THE REMITTANCE BEING MADE BY CHEQUE, WITH INEVITABLE PAYMENT DELAYS.

Total Value of the Claim / £

Please fill in the breakdown of the claim on the following page

Details of the claim

EVENT/ACTIVITY / GP TRAINER GRANT – FOR GP PLACEMENT OF SEAT EMPLOYED TRAINEES
NAME OF TRAINEES SINGLE EMPLOYER ACUTE TRUST
PRACTICE NAME / TRAINER NAME
TRAINEE NAME / TRAINEE GRADE
TRAINEE PLACEMENTDATE(S) / Start: / Finish:
Trainer Grant Fee / Invoiced Amount
Trainer grant fee claimed based on the current trainer grant of £7,751 per annum (£645.92 per month, £2,583.67 = 4 months). / £
Claimant Declaration: I declare that the details pertaining to the above Trainers Grant for the formentionedtrainee’s are correct.
Name:
Signed: Date:
SLA received and logged. Placement details align with invoice. Verified by R Clark
Name:
Signed: Date:
Finance processed by G Johnson:
Signed: Date:

This form then needs to be returned to the LETB for authorisation before submission to SBS

Authorised By:
Name:
Position:
Department:LaSE HET General Practice
Contact Number:
Signed: Date:

SEAT GP TRAINER SERVICE LEVEL AGREEMENT

For hosting a GPStR employed by the Single Employer Acute NHS Hospital Trust (SEAT)

This Contract is between Dr Hilary Diack, Director of Primary & Community Care Education of the HEEKSS (Postgraduate Medical and Dental Education) (“The Director”)

And

Dr [Insert Name of Trainer] of [Insert Practice address] ; an approved GP Trainer (“The Trainer”)

Whereas the GP Trainer has, with the approval of the Director and following agreed procedures, agreed to provide and host a GP training placement for Dr [Insert trainee’s Name] to be a GP Specialty Training Registrar (GPStR)* / Broad Based Training Trainee* from[Insert start date] to [Insert Finish Date] at the agreed proportion of full time, both agree to the establishment of this placement on the following terms and conditions:

1. During the term of this placement the GP Trainer shall use his or her best endeavours to promote the education and clinical experience of the trainee following the guidance laid down by the HEEKSS Postgraduate GP School and the GMC.

2. During this time, provided the appropriate guidance (as described by the HEEKSS GP School and the GMC) have been met by the Trainer, the HEEKSS GP School will provide educational support and HEEKSS will indemnify the GP Trainer should there be any complaint of dereliction of duty by that Trainer complying with the policy.

3. The GP Trainer will ensure that they have signed the SLA with the Single Employer Acute Trust and will comply with the requirements of the host organisation.

4. The GP Trainer will ensure that they have signed the appropriate SEAT Joint Honorary/Educational Contract with the trainee.

5. The GP Trainer grant will be paid to the practice following submission of an invoice on receipt of this signed SLA. Where a trainee placement is completed within a financial year the trainer grant will be paid for the full term of the placement period. Where a placement crosses wo financial years (31st March) payment will only be made until the end of the financial year and a new SLA should be signed for the remainder of the period occurring in the second financial year. Trainer. Please note where an overlap of trainees occurs the Overlap policy applies.

6. If the trainee leaves the practice placement earlier than intended, the practice will let the GP School know so that any financial reimbursement of the trainer grant can be agreed/repaid. Where the trainee is training less than full time, the GP Trainer grant will be paid in full.

7. The GP Trainer will ensure that the trainee has undertaken the Safeguarding Children (Child Protection) training to the appropriate level annually.

8. The GP Trainer will ensure that there are process in place in the practice to confirm that the trainee has the requisite requirements to practice in general practice including GMC registration, Medical Defence Indemnity and, that for GPSTRs that they are on the National Performers List (NPL) at commencement of the placement. The GP Trainer will keep a copy of the appropriate Certificates on file.

8. The GP Trainer shall keep records of all sickness absences of the trainee and shall notify the Lead Employer every month (including zero absence reporting), in accordance with the Single Employer SLA and Trust processes.

9. Ther GP Trainer will ensure that the trainee working week is complaint with the COGPED guidance and where required, pending the contractual asrrangements of the trainee will provide the appropriate information (timetables) to the Single Employer Acute Trust

9. The GP Trainer shall inform the Single Employer Acute Trust of significant and untoward events, particularly relating to patient safety relating to the trainee and of conduct / capability concerns.

10. The Trainer will notify the Head of Primary Care or Head of GP School (or his or her immediate representative)and the Single Employer Trust should there be any concerns that could lead to a termination of the contract of employment with the trainee.

This trainee will not* / will *overlap with another GP trainee under my supervision in the practice, within the period above (where an overlap occurs - overlap approval has been sought):

Signed: …………………………………………………………. GP Trainer Date ……………….

…………………………………………………………. Director of Primary Care Date ………………..

*Delete as appropriate

This SLA contract should be completed no earlier than 2-3 weeks prior to the commencement of the attachment and forwarded (no later than 4 weeks after the start date) to Rachel Clark, HEELaSE HET GP team, 3rd floor Stewart House, 32 Russell Square, London, WC1B 5DN. An invoice for the placement fee submitted.

For Office Use Only:
Intrepid: a. GP placement details verified
b. overlap approval checked (if appropriate)
c. SLA date logged & invoice received
d. Checked and recorded by Signed: Date:
SLA To be saved to trainee file