Guidelines for the Customs Declaration, Inspection and Quarantine

In order to facilitate foreign exhibitors to have their exhibits undergo customs and inspection procedures smoothly, in accordance with "Customs Law of the People's Republic of China" and other relevant laws, regulations and provisions, Guidelines for CISMEF 2015exhibits in the customs declaration, inspection and quarantine were constructed for the exhibitors as references. The CISMEF Organizing Committee recommends China Highwin Limited, Joyhigh Shipping Ltd.,Agility Fairs & Events Logistics (Shanghai) Co.,Ltd. Guangzhou Branch, BALtrans International Cargo Ltd. Guangzhou Branch, Guangzhou Oncall Cargoas freight forwarders for overseas exhibitors. These companies can enjoy some facilitation procedures in Guangzhou Customs, besides these companies, overseas exhibitors can also choose freight forwarders of their own responsibility for exhibits transportation safety.

1.Import exhibits clearance process

According to customs regulations, imported exhibits should be re-exported within 6 months after the date of entry, therefore the exhibits customs declaration include two processes, namely import and re-export. Exhibits customs declaration should be conducted by the owner of the exhibit or his authorized proxy.

1) The import process
Import inspection and quarantine declaration of the exhibits – approved by Inspection and Quarantine Bureau – import customs declaration of the exhibits – checked at the Customs

2) Re-export process
Re-export customs declaration of the exhibits – Checked and sealed at the Customs – the release and write-off of exhibits
Certain commodities (especially food) may take longer to go through customs and inspection procedures, so early declaration and inspection are recommended. Exhibits should go through the standard declaration procedure, and please do not take the exhibits as your carry-on baggage or mail them, which may cause the exhibits to be detained at the customs thus losing the access to exhibitions.

2.Relevant provisions on the import and export of exhibits

Please visit the following government websites to get to know the relevant provisions on the import and export of exhibits in China:
Guangzhou Customs (
Guangdong Entry-Exit Inspection and Quarantine Bureau(

3. Deadline / Time Schedule

Arrival of Exhibits in Hong Kong port shipped in a container to Guangzhou

1.For General Products

Copies of List of Exhibits,Bill of Lading or Master Airway Bill, Fumigation Certificate (if any) / 1st September, 2015
Arrival of exhibits shipped by seafreight to Hong Kong Seaport / LCL – before 14th September, 2015
Arrival of exhibits shipped by airfreight to Hong Kong Airport / 14th September, 2015
Cargo collection from exhibitors’ premises in Hong Kong / 14th September, 2015
Arrival of exhibits shipped by seafreight to Guangzhou Huangpu Seaport / FCL: 14thSeptember,2015

2.For Dry, Non-Perishable Food stuff/ Wine

Copies of List of Exhibits, Certificate of Origin, Ingredient List, Official Health Certificate, Warranty Letter, Label, Commercial invoice, Photo of the product, Bill of Lading or Master Airway Bill, Fumigation Certificate (if any) / 28th August, 2015
Arrival of exhibits shipped by seafreight to Hong Kong Seaport / LCL – 14th August, 2015
Arrival of exhibits shipped by airfreight to Hong Kong Airport / 14thSeptember, 2015
Cargo collection from exhibitors’ premises in Hong Kong / 14thSeptember, 2015
Arrival of Exhibits shipped by airfreight to Guangzhou airport (Chilled/Frozen shipment) / 19thSeptember, 2015
Arrival of exhibits shipped by seafreight to Guangzhou Huangpu Seaport / FCL: 14th September, 2015

4. Service providers of logistics, customs declaration and inspection recommended by overseas exhibition promotion department of CISMEF

After comparing relevant service providers and consulting with the customs, inspection and quarantine departments, overseas exhibition and investment promotion department recommends the following five companies to serve the exhibitors of the 12th CISMEF in terms of logistics, customs declaration and inspection. Exhibitors are free to choose.

China Highwin Limited
Address: China Highwin Limited GZ Branch 12/F，North Tower,Peace Business Centre,
No.898 Guangzhou Avenue South,Guangzhou,China
Tel.：(86)20-89619834
Fax：(86)20-89619585
Website：
E-mail：，
Contact：Xie Lian
Mobile.：(86)13512716942
Joyhigh Shipping Ltd.
Address: No.7,TiYu Road West,Jun Hui Building Central Tower, 10 floor, Guangzhou city, Guangdong Province, P.R.China
Tel.：(86+20) 3889 1919Ext. 802
Fax.：(86+20) 3889 1560Ext. 802
Website：
E-mail：
Contact：Mina Mo
Mobile：86-139 2410 6098
Agility Fairs & Events Logistics (Shanghai) Co.,Ltd.GuangzhouBranch
Address: 6/F, No.726, Dong Feng Road East, Guangzhou 510080, P.R. China
Tel.：86-20-2829 8369/150 1757 4275
Fax.：86-20-2829 8356
Website：
E-mail：
Contact：Ms.He / Mr. Franky Lee
Mobile：86-15017574275
BALtrans International Cargo Ltd. Guangzhou Branch
Address: Rm. 2401 & 2414, 24/F., Yi An Plaza,No.33 Jian She 6th Road , Yue Xiu District, Guangzhou, China
Tel.：86-20-2883 5008
Fax.：86-20-2883 5001
Website：
E-mail：
Contact：Fiona Fu/Nelson Kwok
Mobile：86-13802538282
Guangzhou Oncall Cargo
Address: Room 1506,Xincheng Building, No174, Huasui Road, Pearl River New City, Guangzhou,GD,China
Tel.：+8620-61277671/61277670
Fax: +8620-38824899
Website：
E-mail：,
Contact：Tony Liang/Alex Huang
Mobile.：+86-13422360328/13808814703

Please choose your service provider of logistics, customs and inspection declaration and inform the organizing committee, so the organizing committee can carry out follow-up supervision of these companies.

5. Contact information of CISMEF Organizing Committee

Contact persons: Jimena
Tel: 0086-20-83137669
E-mail:

Address: 29/F, YueCai Building, No.483, Dong Feng Zhong Road, Yuexiu District, Guangzhou 510045, China

Website: