Marketing Department

Event Marketing & Promotions Request Form

Please submit this form 6 to 8 weeks prior to proposed advertising date.

Allow at least 2 -3 weeks of advertising time before your event.

GCT

Marketing, Media & Public Relations

Event Marketing & Promotions

Request Packet

Department or Auxiliary Requesting: ______

Department Contact Person: ______

(Please include name and email address or phone number.)

Event Title: ______

Event Date: ______/______/______Advertising Start Date: ______/______/______

Is Your Event Approved? Yes No Is it on the Church calendar? Yes  No
Please provide a copy of the approved request.

Who is your target market? ______Target Area? ______

What’s the focus or purpose of the event? ______

Please check the categories thatMOST closely reflect the type of audience you want to attend.

Children (0 - 10)
Pre-Teens (11 - 13)
Teens (14 – 17)
Youth (Under 18)
College Students
Young Adult (18-30)
Young Professionals (18 - 40) / Singles (18-30)
Singles (31-55)
Divorced
Married Couples
Parents
Men
Women / Widowed
Seniors
Business Community
Unsaved / Outreach
Community Leaders
Churches
Other ______

How many do you expect to attend? 0-50 51 – 100 101 -300  301 – 500 Over 500
If you have had this event before, how many attended the last event? ______
How many people normally participate/attend your events hosted by your department? ______
Is this the MAIN fundraising event for your department?  Yes  No

What % of your annual assessment will this event provide for your department? ______

Do you have funding for any marketing materials that fall outside of the church budget? Yes No
Do you have someone capable to create a quality design for your marketing materials? Yes  No
Do you need to meet with a Marketing representative to help you create a Marketing Plan?Yes  No

TO BE COMPLETED BY MARKETING/PR DIRECTOR OR REPRESENTATIVE

Received: ____/_____/_____ (MM/DD/YY) Received by: ______

Approved: ______Disapproved: ______Date: ____/____/_____ (MM/DD/YY)

If approved, category assignment: ______(A, B, C, D) Notes: ______

______

Multimedia Options

(Check all that apply.)

Print Media (requires all event info finalized 45 days prior to event)
/ Flyer
4 x 6
8.5 x 5.5
Distribution Type
Mailer
Hand-out
Both
Magazine Ad
Full Page
Half Page
Electronic Media (requires all event info finalized 45 days prior to event)
Email flyer / Eblast
Email newsletter ad
Website posting (link only to flyer)
T.V Media/Radio (requires all event info finalized 45 days prior to event)
Commercial (skit)
Video Promo (event details with photos)
Website video hot spot (video promo)
Radio promo (event details with audio voice over)
Messaging (requires all event info finalized 45 days prior to event)
Bulletin Board
Marquee (includes electronic and manual)

Written Advertising(requires all event info finalized 30 days prior to event)

Church Announcements
Public Service Announcements
Press Releases

Other Services(requires all event info finalized 60 days prior to event)

Photographer
Videographer

Outbound Marketing (requires info 14 days prior advertising start date)

Phone Tree
Fax Database

Multimedia Options

(Check all that apply.)

Graphics or Design (requires info 30 days prior advertising start date)

Letterhead
Logos
Template
Logos

MEDIA RQUEST FORM

Department or Auxiliary Requesting: ______

Department Contact Person: ______

(Please include name and email address or phone number.)

Title/Topic of Presentation/Video: ______

Proposed Air Date: ______/______/______

Purpose of Presentation/Video: ______

(May be attached separately or discussed with Media Representative after request has been granted.)

Type of marketing media requested:

 : 30s Commercial

 Special Presentation

 Interview

 Other ______

Requested Elements of Video/Presentation: (please check all that apply)  Video Footage

 Photos

 Audio

 Spoken Word/Voiceover

 Other ______

Basic Details of Event:

(Including date, time, cost or free, deadlines or sales dates & locations, contact person(s), any other restrictions and story board)

______

TO BE COMPLETED BY MARKETING/PR DIRECTOR OR REPRESENTATIVE

Received: ____/_____/_____ (MM/DD/YY) Received by: ______

Approved: ______Disapproved: ______Date: ____/____/_____ (MM/DD/YY)

Date Discussed with Requestor: ____/_____/_____ (MM/DD/YY) Rep: ______

Notes: ______

______

DESIGN – Item #1

Department or Auxiliary Requesting: ______

Department Contact Person: ______

(Please include name and email address or phone number.)

Type of Promotional Material:

Event Title: ______

Event Location: ______

Event Time: ______Event Host: ______

Special Guest (s): ______

Guest Info: ______Other Details: ______

______

Graphic or Photo Description (Color, Type of Picture, Etc.):

______

Draft the Design You Would Like: Front/Back

DESIGN – Item #2

Department or Auxiliary Requesting: ______

Department Contact Person: ______

(Please include name and email address or phone number.)

Type of Promotional Material:

Event Title: ______

Event Location: ______

Event Time: ______Event Host: ______

Special Guest (s): ______

Guest Info: ______Other Details: ______

______

Graphic or Photo Description (Color, Type of Picture, Etc.):

______

Draft the Design You Would Like: Front/Back

DESIGN – Item #3

Department or Auxiliary Requesting: ______

Department Contact Person: ______

(Please include name and email address or phone number.)

Type of Promotional Material:

Event Title: ______

Event Location: ______

Event Time: ______Event Host: ______

Special Guest (s): ______

Guest Info: ______Other Details: ______

______

Graphic or Photo Description (Color, Type of Picture, Etc.):

______

Draft the Design You Would Like: Front/Back

Greater Community Temple COGIC

Marketing, Media & Public Relations Lamartra Cox, Director -

East Office: (901) 542-5255 ext 12 North Office: (901) 527-9255 ext 25