Grange & District U3A

Minutes of Committee Meeting

Held on Friday 19 September at Grange Institute

ACTION
Present
Eric Morrell, Malcolm Kimber, Erica Clapp,Andrew Platt, Christine Squire.
In attendance
David Jones (part of meeting)
1. Apologies
Bob Lear, Irene Allan, Tricia Thomas
2. Minutes of Previous Meeting
These were approved
3. Matters Arising
  • 2013 programme.
Invitations to attend Mrs Sweeney’s talk on 19 November 2013 have been sent to neighbouring U3As with a request for an indication of the number of attendees. Invitation to be extended to Lancaster & Morecambe U3A.
Booking of Jack Manning for December 17 to go ahead. Unlikely to be a full session so the Play-reading and Playing for Music Groups to be invited to supplement his presentation.
  • 2014 programme
David tabled a draft programme for 2014. Programme agreed after discussion.
-Enrolment Day. Playing Music for Fun Group to be invited to perform at Enrolment Day plus slideshow. Café arrangement.
-Malcolm to present an illustrated talk after the AGM.
-For May and June 2014, David to try to book from the first two speakers on the list plus Paul Hindle.
  • 4 November lecture, Cockermouth.
Trip just to attend the lecture. £10 per head by coach. Travel arrangements to be finalised with coach company (Erica) and bookings/payment to be confirmed (Christine).
  • Display boards have been ordered - £133.20. Available for photographic display.
  • Town Council Open Day. Now on 2 October, clashing with the photographic display. U3A interest to be confirmed, Andrew to ensure materials available. Christine, Mike Squire and Eric able to ‘man’ the stall.
4. Chairman’s Report
  • South Lakeland MIND – deferred
  • Eric concerned about the consequences of the Committee operating with 8 out of a possible 9 members. Committee agreed to seek to co-opt an additional member.
5. Treasurer’s Report
Accounts to August2013 tabled by Erica – accepted.
Community Account balance less unpresented cheques - £5891.83
Social Account balance -£1125.50
Extract from membership spreadsheet would assist with HMRC request for Gift Aid details online.
6. Membership Secretary’s Report
Membership is now 299 including 52 new members since March.
7. Social Secretary’s Report–(tabled)
  • Committee agreed to booking The Commodore for the Murder Mystery Dinner on 10 January 2014 (not 12 January as reported in the newsletter). Accepted the provisional menu.
  • Committee expressed concern about the low numbers signed up for the Buffet/Dance on 4 October. Event to be promoted at the next general Meeting. Also wanted a vegetarian option to be included on the menu.
8. Group Secretary’s Report – (previously circulated)
  • Group co-ordinators’ meeting, 9 October – arrangements to be confirmed and costed, agenda to be agreed.
  • German and French groups to hold their first meetings. Limited interest in a Spanish group. Unsure about progress with It and reading groups. Golf group has re-advertised as ‘Social Golf’ with separate sections.
9. Report of Safety sub-group – (previously circulated)
Andrew reported the actions of the sub-group and introduced draft guidelines and co-ordinators’ guidelines. There was lengthy discussion about the status and content of the documents. A number of suggested amendments were made and concern expressed about the impact on co-ordinators of too wordy a document. It was suggested that a one page version of the guidelines should be prepared for discussion with group co-ordinators at the October meeting on 9 October.
10. Correspondence
None discussed
11.Other Business
None discussed
12. Date of next meeting
11 October 2013 / Eric
Erica/
Andrew
Andrew
Malcolm
David
Erica/
Christine
Andrew
Eric
Bob
Eric
Christine (in Bob’s absence)
Eric
Malcolm