Grafton Youth Hockey Association
Board Meeting Agenda & Meeting Notes
11-02-14 6:30PM

  1. Call to Order
  2. Roll Call
    Board Present: all present
    Board Absent: none
    Others in Attendance: Ashley Magner, Brad Larson, Ben Suda, Danny Suda
  3. Secretary’s Report – website is updated with all Agendas and Notes
  4. Treasurer’s Report – most fees are in, still working on a few – need to discuss coach compensation
  5. Old Business
  6. ADM Symposium – update – per Troy, nothing to report
  7. 2014/15 Tournaments – Registration Forms/Payment – Kristy and Denise have sent all forms/payments
  8. Room Blocks – Susan – information has been passed along to team managers for all blocks booked
  9. Goalie Proposal – update – Susan updated the proposal, Troy and Jodi will present to PR for thoughts
  10. Referee Coordinator – Kayla is working on this – she is following up with kids to get tests done
  11. New Business
  12. Locker Room Issues – put policy in place to deal with this, updated locker room policy, notes on locker room doors, lock box for cell phones (looking into)
  13. Paperwork Needed – Payments Needed – Kristy & Jodi – Jodi will forward updated report to Kristy
  14. Scheduling Update – Denise & Jodi are working on finalizing – league games to be forwarded by 11/15
  15. Squirt Tournament – decision to not do tournament this year, too late of a start – revisit for next season
  16. Winter Sports Arena – Park Board Meeting Nov 15th at 5:15pm at City Hall to discuss – open to public
  17. Mega Raffle – need to set a date to meet and discuss – Tom has started soliciting the prizes – Dave is checking on the $$ options w/Bismarck
  18. Try Hockey For Free – Update – Halloween cards sent out – Heather and Susan to visit the school classrooms with HS players
  19. Little Chippers – Susan is working on this – Nov 29th there will be a Fgo Force game – fundraising option – flyers will be posted
  20. Upcoming Important Dates – Nov 15th league games submitted – Dec 31st final date for coaches info to be completed – Feb 22nd Peewee league games must be completed and Mar 1 for Bantams
  21. Practice & Game Schedules Update – bear with the scheduling – doing our best to fit everything in
  22. Try Outs – Overview – very good feedback from having an evaluation committee – committee had fun doing it and seemed to really enjoy it – next year may request closed door tryouts?? Also need to educate parents on when it is acceptable to call coaches – some of the coaches and evaluators received calls during tryouts – regarding individual players
  23. All Teams MUST have parent meeting first week of practice – pick TM, Locker Room Monitors (both towns)
  24. Cost Of Ice - - Any change since down to 1 rink - - Practices went from 18 hours per week down to 10 ½ hours per week (FS 12 ¾ hours) - - Kristy will look into this
  25. Eligibility Forms – Susan and Denise will work on this
  26. Open Hockey and Open Skating – policy follows for locker rooms - - whose responsibility is open skating??

Follow Up to Board Meeting:

Coaches meeting was held before regular monthly board meeting to touch base with paperwork still needed, locker room issues and procedures going forward, and yearly information

They are aware that they must monitor the locker rooms closely, no phones allowed in locker rooms – also, locker rooms will be open 30 minutes before practice and will be opened by the coach, who will have key to the locker room