Grafton Youth Hockey Association
Meeting Agenda
05-04-2014
6:30 PM
I. Call to order
II. Roll Call
III. Secretary’s Report
IV. Treasurer’s Report
V. Old Business
a) Coaches Meeting – need to set a date around registration time
b) Spring NDAHA Meeting in Minot – April 26th – Troy/Jodi
c) Code Of Conduct Revision
d) Golf Tournament – Richie Schumacher – get a date planned
e) Registration Date – Aug 10 & 17
VI. New Business
a)New Board Member Introductions
b)Elect Officers for 2014-15 Season
c) Fill out affiliate information for NDAHA with new board members
d)Discussion on Co-op Meeting/Agreement
e)Update after NDAHA meetings
f)Contact Dave Hoff – speak at parent’s meeting – ADM Symposium Oct 24-26 in GF
g) Set up gun raffle for golf tournament
h)Cross Ice – NDAHA board voting on Jan 31st exception
i) August – need to watch for tournament apps – requests for specific locations??
j) 2015 – Grafton to host PeeWee B Gold Tournament (10 teams in 2014)
k)Team Declaration – due by July 1st – need to contact Manvel – need answer by then
May change # of PW/SQ teams depending on numbers
l) Need Safesport Coordinator and 2nd Disciplinary Member contact info emailed to Duckw.
m) NDAHA Fall Meeting – Sept 13th – location TBD Winter Mtg Feb 1
n) Hosting Tournaments – TM/MT/SQ
o) Bank account and credit card
VII. Next meeting
Sunday, June 8th
VIII. Adjournment
Grafton Youth Hockey Association
Meeting Notes
05-04-2014
I. Call to order - - 6:40pm
II. Roll Call -
Present: TroySangrait, SusanSuda, KristyJelinek, Brad Moe, Jodi LaHaise
Absent: Dean Woinarowicz, Chris Thompson, Brian Janikowski
Others Present: Jeff and Dori Blanchard, Richie Schumacher
III. Secretary’s Report – website has been updated with all agendas & meeting notes
IV. Treasurer’s Report – Kristy will prepare a balance sheet at the beginning of the season, midseason, and end of season
V. Old Business
a) Coaches Meeting – need to set a date around registration time – will be set up after registration
b) Spring NDAHA Meeting in Minot – April 26th – Troy/Jodi– to be discussed below
c) Code Of Conduct Revision – Kristy will email what she came up with for revision
d) Golf Tournament – Richie Schumacher – get a date planned – Richie will contact golf course for dates available – planning on a Thursday night scramble toward end of July – cost is $350.00 after 5:30pm with 58 people ($6 per add person), 4 or 5 people per team, would need to determine team cost, and if food will be served – would like to see 18 & over age limit
e) Registration Date – Aug 10 & 17
VI. New Business
a) New Board Member Introductions – will have to do introductions next meeting – Jodi LaHaise, and Chris Thompson elected – Dean Woinarowicz gave verbal resignation, board will need to fill that position – will be decided by June monthly meeting
b) Elect Officers for 2014-15 Season – to be determined at June monthly meeting
c) Fill out affiliate information for NDAHA with new board members – to be completed June mtg
d) Discussion on Co-op Meeting/Agreement – discussion held on PR revisions, need some clarification and a few changes to their changes to be made before signed
e) Update after NDAHA meetings–waiting on update for proposals and will send info from both NDAHA meetings out to board members when received
f) Contact Dave Hoff – speak at parent’s meeting – ADM Symposium Oct 24-26 in GF – will wait until after the symposium
g) Set up gun raffle for golf tournament – waiting until date for the tournament is finalized
h) Cross Ice – NDAHA board voting on Jan 31st exception – will put more info in the NDAHA notes
i) August – need to watch for tournament apps – requests for specific locations – keep eye out for signup sheets on association websites – Bantam A to look for A tournament, not AA??
j) 2015 – Grafton to host PeeWee B Gold Tournament (10 teams in 2014) – will be in NDAHA info
k)Team Declaration – due by July 1st – need to contact Manvel – need answer by then
May change # of PW/SQ teams depending on numbers – Brad will contact Manvel – need decision by June 1
l) Need Safesport Coordinator and 2nd Disciplinary Member contact info emailed to Duckworth – Brad will check with Denise to see if she wants to continue or will need to look for a replacement and a 2nd person
m) NDAHA Fall Meeting – Sept 13th – location TBD Winter Mtg Feb 1 – waiting on NDAHA info
n) Hosting Tournaments – TM/MT/SQ–need to look into hosting all 3 tournaments – set up a tournament committee to help with coordinating these events – try to host in Dec when PW and BT are gone- send out invitations for Tournaments in September
o) Bank account and credit card – will need to update bank account info after officer positions are decided – Kristy would like to see 3 board members & Dave verified on the account for signatures – will remove all of the prior people on the account – also received info on a business credit card through US Bank – no fees and 1-3% cash back on purchases – board in favor of applying for this card
p)ADDED: Try Hockey Free – Date set as November 8th, 2014 – Kristy will talk to Garrett Magner and see if he would be interested in heading this up – need to really reach out to our community and surrounding (Minto, Drayton, etc) to get numbers up
q)ADDED: Scheduling – Brad will check with Denise to see if she is willing to do the scheduling next season
VII. Next meeting
Sunday, June 8th
VIII. Adjournment 8:30pm