Graduate Medical Education
GME Core Steps to produce the IRIS disk
Data Entry Methods:
Intern/Resident rotations entered into system:
Import – IRIS files or Excel Import
Manual – Copy/Paste of current assignment to produce new assignment without re-keying repetitive data.
Once all assignments/rotations are entered:
Check Intern/Resident rotations for critical errors.
Correcting errors at any step requires that you start with step 1 again.
1)Tools Do All Checks Provider/Entire System
This step allows the system to recalculate all FTEs and recheck all errors
2) You can run one of two reports
Reports Summary Reporting Period - Severe Errors / Edits
(This report prints a condensed format printing as many errors on a page as possible)
OR
Reports Errors For Specific Cost Report – Critical Errors
(This report will print one page per resident)
You want the report you select to come back and tell you
“Nothing to print for specified report parameters”
No Critical errors were detected Go to Step 3.
If it the system states:
“Preview before printing?”
Then Critical errors are detected and must be corrected before continuing. Preview or print the report note all “Critical” errors. Go to each resident with a Critical error and correct. After all critical errors are fixed return to step one above and start again.
3)Reports Overlaps Overlapping for Specific Provider & FYE
You want this report to come back and tell you
“Nothing to print for specified report parameters”
No Critical Overlaps were detected Go to Step 4.
If it the system states:
“Preview before printing?”
Then Critical Overlaps were detected and must be corrected before continuing. Preview or print the report note all Critical Overlaps indicated by and *. Go to each resident with a Critical Overlap and correct. After all Critical Overlaps are fixed return to step one above and start again.
In both Steps 2 and 3 the system should state:
“Nothing to print for specified report parameters”
Before proceeding to the next step!
4)Reports FTE For Specific Provider and FYE Grand Total Only
This report contains the values needed for the Cost Report.
Respond “Yes” to Print Preview this report is one page. Every item in Bold on the page is an entry for the Cost Report. Check totals against last year’s totals for validity check.
Verify that your FTE values are as expected.
Create IRIS disk
1)Iris à Create IRIS Files/Disk
2)Select Provider & FYE from drop down selections
3)“Yes” to create IRIS files for this provider & FYE
4)“Yes” to Critical Errors Warning Create Disk Anyway? Only if you want to create a disk with Critical level edits. The disk will not pass IRISEDV3!!!
5)“Yes” to Overwrite files if they already exist
6)“No” to Residents with last assignment before 7/1
7)Watch for additional error check messages!!!! Do NOT ignore error messages. Some edit checking is only done at the time of IRIS disk creation!!
8)The Copy IRIS screen will be displayed:
Click “Yes” to Copy IRIS window – Creates IRIS Diskette on Drive A or B or
Click “No” and then click “Yes” to “Copy to another subdirectory…” use the prompts to navigate to your CD drive, Click Save and follow the prompts to burn the CD.
Test Validity of Disk with IRIS Data Evaluation
CMS has approved the KPMG IRIS Data Evaluation program to validate the IRIS disk.
On the GME main menu go to:
IRISRun IRIS Data Evaluation (May be used in place of IRISEDV3)
When the IRIS Data Evaluation program starts use the prompt to navigate to the location of the IRIS files, highlight the M3 file and Click Open.
Follow the prompts.
If no edits are detected a message will display:
No errors found in IRIS submission.
Click Ok
A Print menu will allow you to print a detailed confirmation of each resident.
Under each resident a message will display “This Resident is OK.”
If edits are detected:
You can display each resident on the screen or go directly to the detailed print of resident errors.
On screen resident records that have errors will be highlighted in yellow.
On the printed report, resident errors will be highlighted in red. PDF available.
OR
You can still use IRISEDV3…
Test Validity of Disk with IRISEDV3 program!!
If you have IRISEDV3 installed on your computer:
See next page
If you do not have IRISEDV3 installed on your computer you and download it from:
If you need assistance with installation\running please call our support line at
800 243-7507 Option 3
Run IRISEDV3 either as stand alone program or from the GME system.
When the “IRIS DATA EVALUATION MENU” appears
Press “1” to Process One Provider’s Data
On the next screen you will see at the bottom:
Begin with Step: 1
Press “Enter”
The next screen will state:
“Enter Fiscal Year for Imported Data: __/__/____ to __/__/____”
Enter all the digits of the beginning of the fiscal year and press the “Tab” key.
The system will fill end the end of the fiscal year.
Press “Enter”
The system will respond with:
“The provider diskette is loaded in Drive A:”
Press “Enter”
The system will respond with:
“Getting Provider Number from Diskette . . . 123456 Correct <Y/N>
Press “Y”
The system will respond with:
Data for Provider 123456 will be copied from drive A and stored:
On Drive: CPress “Enter”
In Directory: \IRISEDV3Press “Enter”
The system will respond with:
Copy Data from A:
To C:\IRISEDV3\ -- Correct <Y/N>?
Press “Y”
The system will respond with:
Proceed to Step 2 <Y/N>?
Press “Y”
Proceed to Step 3 <Y/N>?
Press “Y”
The next screen will state at the bottom:
“Press any Key to Continue.”
Press any Key
The system will then start processing the IRIS disk checking the residents in SSN order from the lowest to the highest. If a problem is detected on any resident the system will stop on that resident and issue a edit message to the screen. If this happens take note of the resident and the edit message and then press “C” to continue processing. If the system detects not problems it will simply display each resident with a message at the bottom stating that: “This record is Ok.” If processing proceeds to the end without stopping with no edit messages then the IRIS disk has passed all IRISEDV3 edits. If it stopped and issued an edit message a problem has occurred and needs to be corrected in the GME system. Go to the GME system and correct the problem and then go back to step 1 at the beginning of this document and come through the entire process again. Keep repeating until no errors are detected.
At end of processing Press “2” to Quit and then Press “X” to Exit.
Questions, Problems??
Do not hesitate call:
Joe Quinn KPMG 800 243-7507 ext 6973
Analysis (Only if desired)
Iris Create CSV Flat File
And\Or
Reports Spreadsheet Exports FTE Yearly FTEs compared by Residency Code
The system has many other reports that present different views into the information.