Go8 - C9 Research and Academic Leadership Executive Shadowing Program

2014-2015

Application Form

This Project is supported by the Australian Department of Innovation, Industry, Climate Change, Science, Research and Tertiary Education

Go8-C9 research and academic leadership executive shadowing program (Round 2) 2014-2015 Page7of7

About the scheme

The Group of Eight (Go8) welcomed an announcement in 2011 by the then Education Minister Chris Evans of $100,000 for a new leadership executive shadowing program between the Go8 and the Consortium of China Nine Research Universities (C9). The funding by the Australian Government acknowledged and supports a highly successful relationship between the Go8 and C9 and affirms the vitality of Australia’s research and academic relationship with China. It is an extension of a Go8-C9 MoU signed by the Vice-Chancellors and Presidents in October 2010.

This program facilitates career development of university research and academic leaders, and deepens research, academic and professional engagement between some of the main research universities in Australia and China, as well as fostering mutually-advantageous activities including staff/student exchanges and joint research projects. It is envisaged that program participants will continue to promote collaboration with Australian/Chinese partners when they return to their home institutions.

The first round of the Go8 - C9 Leadership Executive Shadowing Program commenced in January 2012 and concluded in July 2013. The two-way shadowing program enabled six senior research and research training executives from Go8 universities (Deputy Vice-Chancellors Research and Pro Vice-Chancellors Research/Research Training) to spend two weeks at a C9 institution, and vice versa. The visitors observed the host university’s operations and decision-making processes, and gained insights into research, academic management and leadership issues in the partner nation. Each shadowing pair (consisting of two participants who spent two weeks at each other’s institution) received program funding support of up to AUD $6,000.

For the second round of the program (January 2014-June 2015), the Go8 has revised its eligibility criteria to make the scheme also available to Go8/C9 Deans. It offers eight places to Go8/C9 university executives and deans to spend two weeks shadowing their counterparts at a C9 institution, and vice versa. Each two-way shadowing pair (consisting of two participants who spend two weeks at each other’s institution) received program funding support of up to AUD $6,000.

Responsibilities of participants and shadowing activities

As an Australian participant, you will need to:

· travel to your partner university in China for a total period of two weeks in the specified travel timeframe (January 2014 – June 2015);

· host your shadowing partner for two weeks in the specified travel timeframe (January 2014 – June 2015);

· Work with your shadowing partner to arrange the travel dates and itineraries, proposed program activities , and expectations (e.g. attending related work meetings, and visiting research / teaching facilities) before you and your partner conduct the two-way visits,;

· Liaison officer(s) should be nominated by you and your partner to respond to requests and provide program coordination and travel booking assistance;

· Complete and sign the program report form, and provide it to the Go8 Office within two weeks of the completion of your two-way shadowing experience. The report will include details of activities undertaken and benefits derived. Participants may also need to respond to follow-up emails from the Go8 office.

How to apply

· Read the application form including the Terms and Conditions on pages 3 to determine if you are eligible to apply;

· Australian applicants must complete all the questions on the application form, and attach a CV;

· Incomplete applications or applications not received by the advertised closing time and date will not be considered; and

· An electronic copy must be submitted to the Go8 via email by 11 November 2013.

Important dates

· Applications for the second round open on 27 August 2013 with a deadline of 11 November 2013.

· Applicants will be notified of the outcomes of the selection by 30 November 2013 to enable successful applicants to organise their travel itineraries and visit programs, and undertake their two-way shadowing experiences between January 2014 and June 2015. In other words, the two-way travel for each pair should be completed by 30 June 2015.

· Australian Participants are required to submit a joint program report form (provided by the Go8 Office) within two weeks of their completion of the two-way shadowing trips.

Terms and conditions

General

This program is an initiative funded by the Australian Department of Innovation, Industry, Climate Change, Science, Research and Tertiary Education. The program is undertaken in Australia by Australia’s Group of Eight (Go8) and supported in China by the Consortium of China Nine Research Universities (C9).

Go8 Universities include:

The University of Adelaide, The Australian National University, The University of Melbourne, Monash University, The University of New South Wales, The University of Queensland, The University of Sydney and The University of Western Australia.

C9 Institutions include:

Peking University, Tsinghua University, Shanghai Jiao Tong University, Harbin Institute of Technology, Fudan University, Nanjing University, Zhejiang University, University of Science and Technology of China and Xi'an Jiaotong University.

Eligibility of Australian participants

As an Australian participant, you must:

· be employed in a Group of Eight university and hold a full-time position as: Deputy Vice-Chancellor, Pro Vice- Chancellor, Dean of Arts / Business / Engineering / Graduate Studies / Law / Medicine/ Science, or their equivalent;

· have shown leadership potential in international research and academic collaboration;

· have initial contacts with China which are likely to have impact if developed further

Selection criteria

· the leadership experience and professional/academic track record of the participants;

· the potential to develop collaboration with China which will result in outcomes of mutual benefit and added value to both universities, colleges/schools, and individuals.

Funding available

Each two-way shadowing pair (consisting of two participants who spend two weeks at each other’s institution) will receive program support of up to AUD$6,000 (including GST) towards travel costs, including airfares and accommodation.

Group of Eight will issue the funds for each two-way shadowing pair on receipt of an invoice/s. This may be a single invoice for the total amount (AUD$6,000) from the Australian institution, or invoices from both the Australian and Chinese institutions for up to half each of the funding (AUD$3,000).

All travel bookings should be made directly and paid for by the participants and their universities.

Activities not funded under this scheme include:

• activities providing purely study or training opportunities for participants;

• workshop and conference expenses in China, unless prior agreement in writing is obtained from the Go8;

• any private activities undertaken by participants in conjunction with the exchange; and

· capital expenditure for the purchase of assets such as office equipment, computers and the construction, renovation or extension of facilities such as buildings and laboratories etc.

Selection process

· The Go8 will only consider applications submitted by the closing date;

· A selection panel consisting of Go8 Board members will review the submitted applications and select appropriate candidates;

· Selection outcomes will be released in writing by 30 November 2013.

Further information about this program

You can obtain furtherinformation from Go8 office, Phone: +61 2 6239 5488
Email: Jane Liang,

Go8-C9 research and academic leadership executive shadowing program (Round 2) 2014-2015 Page7of7

Application Form

Basic Information about the Go8 applicant
Name
Title
Current position
College/School/ Department
Institution
Address
(including postcode)
Telephone
Email
Fax
Details of your Executive / Personal Assistant
Have you attached your CV to the application? / Yes
When do you plan to undertake the shadowing experience for two weeks?
(between Jan 2014-Jun 2015) / Option 1:
Option 2 :
Option 3:
When are you available to host your shadowing partner from China for two weeks? (between Jan 2014-Jun 2015) / Option 1:
Option 2 :
Option 3:
Please specify your expectations and proposed program activities when you visit your shadowing partner in China, e.g. what you want to see and learn about, who you want to meet, and how you want the professional development program to benefit you.
(maximum 300 words)
Describe your current responsibilities for international collaboration in your position, and the potential to develop and maintain the research/academic links with your Chinese shadowing partner.
(maximum 300 words)
Please list two preferences of your C9 shadowing partner in China
Preference 1
Name and title of your shadowing partner (if known)
Position of your shadowing partner
College/School of your shadowing partner
Name of the C9 University in China
Do you know or have you contacted your potential shadowing partner?
Please note that applicants are strongly encouraged to make contact with their potential shadowing partners regarding this program, if they already know each other.
Do you require advice or assistance from the Go8 Secretariat in the “pairing” process and setting up new contact between you and your potential shadowing partner?
Preference 2
Name and title of your shadowing partner (if known)
Position of your shadowing partner
College/School of your shadowing partner
Name of the C9 University in China
Do you know or have you contacted your potential shadowing partner?
Please note that applicants are strongly encouraged to make contact with their potential shadowing partners regarding this program, if they already know each other.
Do you require advice or assistance from the Go8 Secretariat in the “pairing” process and setting up new contact between you and your potential shadowing partner? / Please specify
Declaration
I declare that all information provided in this application is true and accurate. If selected for funding, I acknowledge that I will be responsible for spending it in accordance with the stated aims of the project, will comply with all conditions of funding set out in the Terms and Conditions of the scheme guidelines.
Signature of the participant
Name
Signature
Date
background and research activities

Go8-C9 research and academic leadership executive shadowing program (Round 2) 2014-2015 Page7of7