Global Accounts Payable Manager

Vicky Pepaj

Carol O’Neil & Associates

20 E 49th St

New York, NY10017

212-750-8500

Global Accounts Payable Manager ( 115K )

STATUS: Exempt

DEPARTMENT: Finance

REPORTS TO: Director of Global Financial Operations

GENERAL SUMMARY: Responsibilities will include managing an international law firm’s Global

Accounts Payable department. Must possess strong operational experience with the ability to strategize and think “outside of the box” to improve embedded processes and procedures to achieve automationand control objectives. Must see the big picture but also be a hands on and detail oriented individual whois mature, enthusiastic, energetic, client orientated and possesses strong managerial abilities and theability to articulate and successfully implement their ideas

ESSENTIAL JOB FUNCTIONS:

Successfully manage daily operations of the global Accounts Payable Department that include

managing the disbursement process, coordination of efforts with the Accounts Payable Supervisor and staff, and ensure that the monthly disbursements are accurate and processed timely inaccordance with the firm’s disbursement policy.

Manage and allocate resources to achieve and explore projects, i.e. electronic filing of 1099’s,

implementation of on line processing of expense reports, implementation of Purchasing cards,

electronic payments and document scanning.

Implementation of monthly benchmarking statistics and recommendations to streamline and

improve based on the findings.

Understand the Federal Government’s requires for electronic filing of 1099’s and their reporting

requirements.

Understand third party payments in foreign currencies.

Generate monthly accounts payable reports such as cash requirements, accounts payable aging andmonthly firm wide cash needs in USD and foreign currencies.

Interpersonal skills to successfully interact with regional office manager, attorneys, billing secretariesand vendors to resolve payment issues.

Understanding of the General Ledger account structure and how expenses are reflected in the

Income Statement.

Manage resources and time worked on IT projects performed both in-house and by outside

consultants.

Interact with Director of Procurement to support and implement new procurement policies and theirinteraction with down stream invoicing and accounts payable functions.

Implement internal controls and issue policies and procedures to ensure consistency and

standardization for processing accounts payable firm wide.

Handle administrative issues relating to staff.

KNOWLEDGE, SKILLS, AND ABILITIES:

Detail oriented

Client service orientated

Ability to multi-task and meet deadlines

Computer skills - strong Excel , Word, and Elite Enterprise systems.

High motivation and creativity

Ability to interact with legal and administrative personnel in domestic and foreign offices

Strong written and verbal communication skills

Interpersonal skills and team player

EDUCATION AND EXPERIENCE:

College degree required, Bachelors degree or equivalent. Accounting degree a plus.

10 + years in similar operational position.

Knowledge of international billing experience included the payment of VAT.

Procurement and Accounts Payable background strongly preferred