FinancialsState of Kansas - FMSPage 1 of 8

GLBusiness Unit Definitions – General LedgerCGL025

Item Overview:

The Business Unit Definitions – General Ledger page defines the organization’s operational structure by establishing the general ledger business units to be used throughout the PeopleSoft system. General ledger business units representlevels of an organization that have a requirement to keep separate sets of books. ChartFields are defined at the general ledger business unit level. Before setting up business units, the tableset structure and setIDs must be set up.

Menu Path:

Set Up Financials/Supply Chain > Business Unit Related > General Ledger > General Ledger Definition

Page Screenshots:

Component: BUS_UNIT_TBL_GL

Page:BUS_UNIT_TBL_GL1

Page: BU_ID_NBRS_GL_SEC

Page: BU_ADB_INCR_SEC

Page: BUS_UNIT_TBL_GL2

Page: BU_JE_BS_CFS_SEC

Page: BU_JE_ES_CFS_SEC

Page: BU_JE_AS_CFS_SEC

Page: BUS_UNIT_TBL_GL3

Page: BUS_UNIT_TBL_GL4

Page: BUS_UNIT_TBL_GL6

Record Information:

Table Name / PS Table Name /

Table Purpose

GL Business Units / BUS_UNIT_TBL_GL / This table defines an organization’s general ledger business units.

Approach:

  • The State of Kansas will configure one GL business unit toencompass all state agencies.
  • No journals will go into suspense; all journals in error will recycle until they are corrected.

Information Source:

  • SMART General Ledger team

Data Entry Method:

X On-Line Pages

_____Excel Spreadsheet

_____Conversion

Field Approach:

Record Name:BUS_UNIT_TBL_GL
Field Name / Approach
BUSINESS_UNIT / Enter a code for the business unit.
AS_OF_DATE / Use the configuration default “01/01/1901.”
BASE_CURRENCY / Default to USD.
ELIMS_ONLY / Only check this box to indicate that the GLBU is an eliminations entity for consolidations processing.
JRNL_BALANCE_OPTN / Use the delivered “Recycle/Suspend” values.
JRNL_EDIT_ERR_OPTN / Use the delivered “Recycle/Suspend” values.
JRNL_DATE_ERR_OPTN / Use delivered values.
JRNL_DATE_ERR_OPTN2 / Use delivered values.
CONTROL_TOTAL_OPTN / Use the delivered “N/A” or “Recycle” values.
CURRENCY_BAL_OPTN / Select “Balance by Base Currency Only.”
BASE_CUR_ADJ_OPTN / Select “Disallow Base Currency Adjustments.”
JRNL_FOREIGN_OPTN / Select “No Foreign Currencies.”
ENABLE_UNPOST_DT / Only check this box to allow users to change the unpost date for a journal entry.
JRNL_APPRVL_OPTN / Use the delivered “Pre-Approved/Specify Approval Rule” options.
BD_JRNL_APPR_OPTN / Use the delivered “Pre-Approved/Specify Approval Rule” options.
VAT_NRCVR_PRO_FLG / Do not check this box because VAT is not applicable.
HOLIDAY_LIST_ID / Select the “United States” holiday option from the drop-down menu.
POST_DATE_OPTN / This related field defines when to post if a processing date falls on a holiday.
IU_LEGAL_ENT_BU / This will match the BUSINESS_UNIT field since it represents the legal entity to which the GL Unit belongs.
PHYSICAL_NATURE / This field is only required if the VAT flag is selected.

RTM Cross-Reference:

  • None

Assumptions:

  • The general ledger business units will be maintained by the Central agency.
  • Tableset structure and setIDs will be set up.
  • Journals in error will go into Recycle status.
  • VAT data will not be configured.
  • Inter-unit processing is not applicable in a single business unit.

Issues:

  • None

Input Provided By:

Name / Title, Department

Change Log:

Date / Author / Change Description
2/24/09 / Amy Kuck / Updated approach and assumptions.
2/9/09 / Sarah Tongier / Initial Design

Note: The Template Change Log should be maintained in reverse chronological order. Hence, the most recent changes are on the top of the list.

SIGNOFFS

Peer Review

______Date: _____/_____/_____

Configuration Team Leads

______Date: _____/_____/_____

Accenture Configuration Lead

______Date: _____/_____/_____

State of Kansas Configuration Lead

Module Team Leads

______Date: _____/_____/_____

______Date: _____/_____/_____

Team Leads

______Date: _____/_____/_____

______Date: _____/_____/_____

V:\FMS_Project\Shared\Finance Team\Design Phase\2 - Configuration\2 - Config Approach\1 - In Progress\GL\CGL025_Business Unit Definitions-General Ledger.docx 10/4/20184:23:03 PM

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