STOCKHOLM.COB.CSUCHICO.EDU (STO-29), Client 135, EIN 6133, Spring 2009

General Ledger Accounting

Industrial Engineering & Systems

College of Engineering & Computing

Florida International University

The IDES group consists of a lot of companies that are legal entities. They are set up in the R/3 System as company codes. Each company code has its own complete general ledger, which meets the various country-specific requirements. In the general ledger, very few daily transactions are completed. Most of the daily transactions are completed in subsidiary ledgers. For this reason, the following exercises are to help you become more familiar with the master records in General Ledger Accounting.

To Display chart of accounts:

Menu Path: Accounting  Financial accounting  General Ledger  Information system  General ledger reports  Master data  Chart of accounts  SAP minimal variant

Transaction code: S_ALR_87012325

Field name or data type / Values
Chart of accounts / INT

Click on the icon to run the report.

Click on the search icon (binoculars) on the menu bar to find account no. 160000.

Another window appears. Click on the position cursor button. Double-click on line 160000, then select the display symbol “Choose”. Explore around by going through type/description, key word/translation, and information tabs.

Answer question 1 on the worksheet.

Go back to the SAP Easy Access menu.

Company-code data has to be entered in the definition of the G/L account in order to provide the settings specific to the company code. An important setting in the G/L account definition is the specifying a currency, in which the account is kept. Now we are going to look at the company-code specific settings of G/L account 160000 in company codes 1000 and 2000.

Menu Path: Accounting  Financial accounting  General ledger  Master records G/L Accounts-> Individual processing  In company code

Transaction code: FSS0

Select the “display” symbol . Change the company code from 1000 to 2000 and select .

Answer question 2.

Reconciliation accounts: connect subsidiary ledgers with the general ledger in real-time. This means that a posting to a subsidiary ledger also posts to the corresponding reconciliation account in the general ledger at the same time. The subsidiary ledgers which are connected to the general ledger via reconciliation accounts are the A/P, A/R, and assets ledgers.
Now, let’s try to identify reconciliation accounts.

Menu Path: Accounting  Financial Accounting  General ledger  Master records G/L Accounts-> Individual processing  In company code

Transaction code: FSS0

Field name or data type

/

Values

G/L account / 160000
Company code / 1000

Select the “Display” symbol. “Control data” tab: The value “Vendors” is entered in the field “Recon. Account for acct type”. This account is thus a reconciliation account for accounts payable.

Answer question 3 now.

Display G/L account list

Menu Path: Accounting  Financial Accounting  General ledger  Information system  General ledger reports  Master data  G/L account list  SAP minimal variant

Transaction code: S_ALR_87012327

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STOCKHOLM.COB.CSUCHICO.EDU (STO-29), Client 135, EIN 6133, Spring 2009

Field name or data type / Values
Company code / 3000

Run the report by hitting Execute .

Answer question 4 now.

Posting an increase in capital

Menu Path: Accounting  Financial accounting  General ledger Posting

Enter G/L account document

Transaction code: FB50

Field name or data type / Values
Company code / 1000

Click on the .

Field name or data type / Values
Document date / Today’s date
Posting date / Today’s date

Click on the .

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STOCKHOLM.COB.CSUCHICO.EDU (STO-29), Client 135, EIN 6133, Spring 2009

Enter following data:

1. Item

Field name or data type / Values
G/L account / 72000
D/C / Credit
Doc. Currency amount / 200,000
Business area / BA20

2. Item

Field name or data type / Values
G/L account / 78200
D/C / Debit
Doc. Currency amount / 200,000
Business area / BA20

Click “Simulation Document Posting” Icon

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STOCKHOLM.COB.CSUCHICO.EDU (STO-29), Client 135, EIN 6133, Spring 2009

Select the post button .

Record the document no:

Document  Display

Answer question 5 now.

Select the document header icon .

Answer question 6 now.

To make certain that the posting was actually completed properly, check the balance of account 78200 for your business area.

Menu Path: Accounting  Financial accounting  General ledger  Account  Display balances

Transaction code: FS10N

Field name or data type / Values
G/L account / 78200
Company code / 1000
Fiscal year / Current year
Business area / BA20

Select

Double-click the balance of the current period.

In the line item list, press the “Select layout” icon to choose a different line layout. Select the “Standard” (1SAP) line layout. Double-click the line item with business area BA20. You access the detail view of the item.

Choose “Call upDocument overview” icon to access the document display.

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STOCKHOLM.COB.CSUCHICO.EDU (STO-29), Client 135, EIN 6133, Spring 2009

General Ledger Processing WorksheetName:______

(Please detach, complete and hand in to the instructor)

1.What is the long text of this G/L account in the maintenance language?

a.Which account group does this account belong to?

b.Can you add other information to the G/L account? If your answer is yes, how?

c.Accounts can be defined as a P & L statement account or a balance sheet account.

What type of account is account 160000?

2. What is the account currency in:

Company code 1000?

Company code 2000?

3. View the following accounts and find out if they are reconciliation accounts?
If so, for which subsidiary ledger?

Account 161000 Reconciliation account for

Account 140000 Reconciliation account for

Account 12000 Reconciliation account for

4. What is long text for the account 001010? What is the currency for the account?

5. What is the short text for the debit side?

What is the short text for the credit side?

6. What is the document type?

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