Vanguard University recognizes student clubs and organizations that are student initiated and driven, but each club must have the oversight of a full time faculty or staff member to whom University policies and procedures are known. As an advisor of a VU club or organization, you serve as a source of input and encouragement to your club as well as a resource for problem solving. You are not mandated to run the club or attend every meeting, but to assist the student leaders where needed and provide council and oversight in their activities. Advisors are to aid and advise officers and members of the clubs and organizations and shall promote positive relationships between University representatives and students.
General Advisor Guidelines:
- All student clubs and organizations must have an advisor who is a member of the University faculty, staff, or administration. Clubs and organizations are not permitted to sponsor any activities without the approval of the advisor.
- Advisors must assist the club in identifying its goals and aid the officers and members by clarifying their responsibilities within the organization.
- Advisors must be familiar with the University’s policies that are found in both the student handbook and the ICC handbook.
- Advisors must provide financial oversight to the club and ensure adherence to University policy pertaining to all financial matters.
On-campus events and/or meetings:
- Meeting attendance for the advisor is up to each individual club president to decide upon with their advisor. All advisors must be aware of regularly scheduled meetings and have the opportunity to attend, but may not be required to attend every meeting.
- Advisors must be aware of any on-campus events and provide oversight to ensure the event falls within University policy. Attendance at on-campus events is not mandated and can be decided upon within the club leadership.
- Advisors must encourage students to follow correct policy by filling out any applicable event approval forms.
Off-campus events (including any overnight trips):
- Advisors must actively participate in the planning of all off-campus activities, and provide oversight to ensure that the event falls within University policy. Advisor attendance at off campus events is not mandated.
- Advisors must attend any sponsored off-campus activities that involve overnight lodging. Clubs will not be permitted to go on overnight, off-campus trips without the presence of their club advisor or a full time faculty/staff replacement.
- Clubs must fill out the travel policy form at least 4 weeks in advance