FY09 UCEDD/LEND Directory Instructions
Contents Page
Section I: Overview 1
Section II: Search Functions 1
Section III: Accessing the Directory 4
Section IV: Managing Directory Information 4
Section IV: Standard Reports 10
Section I: Overview
The capacity and functionality of the AUCD UCEDD/LEND Directories were expanded in FY07. This expansion was made possible with a combination of funds from our ADD TA contract, our MCHB TA contract, and the association.
· Data elements were added to increase the ability of the network, federal/state agencies, and the general public to quickly locate people by their interests and expertise.
· The “public search” capacity of the directories was substantially enhanced.
· Standard reports were created that are of particular use to the LENDs in their reporting to MCHB, but are available to the UCEDDs for their use as well.
There are NO required fields in the Directories, however it is crucial to update—at minimum—your staff names, email addresses, and phone numbers, as well as your Center’s website, address, and phone numbers—so that the people you want/need to talk to can find you.
A note on security and confidentiality: The UCEDD/LEND directories are password protected. Each Center may only access and modify their own directory information. As with NIRS, a few AUCD staff are able to access the directories to assist you in using these databases, locating passwords, etc. Please contact Maggie Nygren or Danielle Onunkwo at 301-588-8252 if you need assistance.
Section II: Search Functions
A. On the UCEDD or LEND Directory “search” screens, the key word search function searches the “interest and expertise” fields in the directory
· This function allows the use of Boolean operators (and, or, not)
· This function allows the use of the truncation (use “+” to include plurals in search results; use “*“after third character to include variations in search results)
B. On the UCEDD or LEND Directory “search” screens, the pull down menu search function enables users to “search for professionals by discipline.” This option searches the “discipline” fields in the directory.
C. On the UCEDD or LEND Directory “search” screens, the First Name and Last Name search fields to allow the use of truncation (use “+” to include plurals in search results; use “*“after third character to include variations in search results)
D. The search result screens provide links to individual Personnel pages (created with data entered as described in Section IV of this document).
E. Users may search (a) only the UCEDD Directory, (b) only the LEND Directory, or (c) may search the combined UCEDD/LEND Directory. To search the combined directory, select this option shown below the map of the UCEDD or LEND networks.
Display All Programs & Personnel--Display All Programs--Display Combined Directory
Search criteria:Enter information to search by key word or select a position from the menu
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Position /
Discipline /
Expertise /
First Name /
Last Name /
State /
Sort Order /
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SAMPLE SEARCH RESULTS
Search on discipline: Psychology
Results: Displayed will be all individuals from the selected Directory who have selected “psychology” as one of their discipline(s).
Directory Search Results
/ Pietro Penny, PsyD / PR / 787-555-5555 // Allison Nickel, PhD / AL / 205-555-5555 /
/ Jose Dime, MS / NV / 775-555-5555 /
/ Sally Quarter, PhD / DC / 202-555-5555 /
Search on expertise: Autism
Results: Displayed will be all individuals from the selected Directory
who have used the word “autism” in their “research,” “education,”
or “service” areas of interest/expertise text boxes.
Directory Search Results
/ Polly C. Analyst, MS / DE / 302-555-5555 // R. E. Search-Assistant, BS / SD / 605-555-5555 /
/ Constance Expert, EdD / NY / 585-555-5555 /
Personnel: For two “real world” complete examples, please go the online UCEDD/LEND Directory and see the pages for ELIZABETH BISHOP (TN-Boling Center ) or GORDON RICHINS (UT UCEDD), who graciously volunteered to serve as examples. Click on the “vita/bio” link to see their vitas.
Vita/Bio
Section III: Accessing the Directory
From the AUCD home page, as appropriate, click on “UCEDD” or “LEND” then
· click on the “Directory” link,
· click on your State,
· click on your Center.
At the bottom of your Center’s Directory page, enter your Center’s login code in the text box and click the “login” button. If you don’t know your Center’s login code, check with your Data Coordinator or contact AUCD.
Last updated: 09/11/2006 10:34 AMReturn to Main Page / Top of Form
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Section IV: Managing Directory Information
Center Information
The Directory edit screen begins with the Center information, followed by sections for staff in the following position “clusters.”
· Center Leadership
· Lead Administrative Staff
· Primary Activity Coordinators
· Discipline Coordinators
· Specialty Resource Contacts
· Project/Program/Clinic Contacts
Use the “add,” “edit,” and “delete” buttons to modify your Center’s information. Contact AUCD if you need to modify/change the logo you want to display on your Directory page (in this example, the frolicking polar bear is located where the logo displays).
SAMPLE UCEDD/LEND DIRECTORY EDIT SCREEN
Institute For Disability Studies
The State University
123 Alphabet Avenue
Any State, US 12345
Main Phone:555-555-5555
Main Fax:555-555-5555
Main Email:
Website:http://www.ids.tsu.edu
Website 2: /
Position / Name / Phone / Email
UCEDD Director / Paulette Panda, PhD / 555-555-5555 / / /
LEND Director / Teddy Roosevelt, MD / 555-555-5555 / / /
Staff Information
Use the “add,” “edit,” and “delete” buttons to modify your Staff information.
We recognize that one individual may be listed in several roles on your Directory page; however only one complete record per person (demographics, interest/expertise, council membership, vita, photo) is needed for the system to work. You may link all subsequent entries in the directory back to that one complete record.
NOTE: Duplicate complete entries may provide your Center with inaccurate information in the standard reports.
Once a complete record is provided, all subsequent Directory entries for a single individual should be linked by checking the box for “This record is a secondary copy for this person. No biographical information is needed.”
Section I: Basic Contact Information
Section I (Basic Contact Information) of the Directory Record is unchanged from the previous iterations of the directory.
First select the appropriate position “cluster” for the individual’s entry: Center Leadership, Lead Administrative Staff, Primary Activity Coordinator, Discipline Coordinator, Specialty Resource Contacts, or Project/Program/Clinic Contacts.
The staff names will display in the directory in alphabetical order within each “cluster.”
Three of the position “clusters” within the Directory allow position titles to be typed in: Lead Administrative Staff, Specialty Resource Contacts, and Project/Program/Clinic Contacts.
Three of the position “clusters” within the Directory require the selection of a position title from a pull down menu: Center Leadership, Primary Activity Coordinators, and Discipline Coordinators. Below are the pull down menu options for each of these position “clusters:”
Center Leadership (pull down menu options)
UCEDD Director
Acting UCEDD Director
Co-UCEDD Director
UCEDD Associate Director
LEND Director
Acting LEND Director
Co-LEND Director
LEND Associate Director
Primary Activity Coordinators (pull down menu options)
Adult Services / Exemplary Services / Vocational Rehabilitation/EmploymentClinical Services / Information Dissemination / Training Director
Community Support / Parent/Consumer / Community Education Director
Cultural Diversity / Pediatric Services / Medical Director
Data / Person Centered Planning / Research Director
Distance Learning / Research
Early Intervention / Technical Assistance
Discipline Coordinators (pull down menu options)
Assistive Technology / Neurology / PsychiatryAudiology / Nursing / Psychiatry: Child
Dentistry/ Pediatric Dentistry / Nutrition / Psychology
Education / Occupational Therapy / Psychology: Developmental
Epidemiology / Parent/ Family Resources / Public Health
Genetics / Pediatrics / Social Work
Health Administration / Pediatrics: Developmental/ Neonatology / Special Education
Medicine / Physical Therapy / Speech Language Pathology
To begin, click on the “Add” or “Edit” buttons to enter a new staff person or modify an existing record in the appropriate position “cluster.”
As appropriate to the “cluster,” either select a position from the pull down menu or type one in.
Provide First Name, Last Name, Degree, Phone, and Email.
Select “AUCDigest” for the individual to receive a copy of this valuable monthly publication.
If appropriate, select the appropriate “Program Type.” If the Center has both a UCEDD and a LEND, and the individual should be displayed on both Directories, check both boxes.
NOTE: Once a complete record is provided, all subsequent Directory entries for a single individual should be linked by checking the box for “This record is a secondary copy for this person. No biographical information is needed.”
To create a complete a Directory record, provide information in the following two sections:
Section II
Section II includes information that can be accessed through the Directory “search” function and the Personnel pages.
And
Section III
Section III includes demographic information that can only be accessed by an individual with a password at your Center. This information is not available for public search or display.
Notes:
o Text may be “cut and pasted” into text boxes.
o A photo may be uploaded by using the “browse” button.
o Radio dials mean that only one option may be selected.
o Check boxes mean that multiple options may be selected.
o Enter year information in YYYY format (i.e., “1965,” not ’65)
o URLs can be provided with or without the http:// prefix; no special tagging or formatting is needed. Once saved, the URL will display in “view” mode and in the public search as an underlined link. The clicked link will open in a new window. Users are cautioned to use this function when they are sure that the link will be remain valid for some time.
o Always save records when you are done by clicking on the “Save” button.
Most of the data elements themselves are self-explanatory.
For “Areas of Interest and Expertise,” we suggest using a list of “key words,” separated by commas, rather than complete sentences. These text boxes are what is searched by the “expertise” search function.
We have deliberately chosen to provide a “cut and paste” option for vitas rather than an “upload” option for several reasons. The short format is an attempt to balance information and privacy, as vitas in the directory are accessible to the entire world wide web. The “cut and paste” option prevents most problems associated with properly rendering the variety of word processing software and minimizes the challenges of storing, managing, and loading lengthy vitas.
When cutting and pasting vitas, unless you are particularly savy about formatting, we suggest that you use the “Paste as Plain Text” or “Paste from Word” buttons.
Vita or Bio,about 2 pages: /
Following is a sample data entry screen. A paper form is also available for your convenience.
UCEDD Directory - Edit Contact
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Section I: Basic Contact Information. This information will display on the directory page.Position /
First Name /
Last Name /
Degree /
Phone /
Email /
AUCD Digest List
(Uncheck to Opt-Out) /
Program Type / UCEDD LEND (this refers to the Center, not the staff person)
This record is a secondary copy for this person. No biographical information is needed.
Section II: This information will be available for public search and display:
Discipline(s):
Check all that apply
Audiology / Dentistry/Pediatric Dentistry
Disability Studies / Early Intervention/Early Childhood Education
Education: General / Family Studies
General Medicine / Genetics
Gerontology / Human Development/Child Development
Interdisciplinary / Law
Nursing / Nutrition
Occupational Therapy / Pastoral
Pediatric Medicine / Physical Therapy
Psychiatry / Psychology
Public Health / Social Work
Special Education / Speech-Language Pathology
Other – Please specify:
Council Membership (does not display in profile but is publicly searchable): Check all that apply
Committee on Research and
Evaluation (CORE) / Council for Interdisciplinary Service (CIS)
Council on Community Advocacy
(COCA) / Multicultural Council (MCC)
National Community Education Directors' Council (NCEDC) / National Training Directors' Council
(NTDC)
Check this box if the COCA representative is not a staff person and he/she should not be displayed in the online staff directory.
Professional Areas of Interest and Expertise (provide a concise -- 200 words or less -- description for each):
Research / Autism, Fragile X,
Education / Early Childhood, Public Health
Service / EPSDT
Vita or Bio,
about 2 pages: /
Photo /
Photo should be at most 250 (width) x 300 (height) pixels.
Section III: This information WILL NOT be available for public search or display:
Check if individual is a
Former MCHB-program trainee
Former UCEDD Trainee
Gender / Male
Female
Year of Birth /
Year Hired at Center /
Race / White
Black or African-American
American Indian or Alaska Native
Asian (includes Asian Indian, Chinese, Filipino, Japanese, Korean, Vietnamese, and other Asian)
Native Hawaiian and Other Pacific Islander (includes Native Hawaiian, Guamanian or Chamorro, Samoan, and other Pacific Islander)
Two or More Races
Other
Ethnicity / Hispanic or Latino
Non Hispanic or Latino
PRIMARY Employment
Role at UCEDD/LEND: / UCEDD/LEND Director or Associate Director
Senior Faculty: Faculty at the rank of Associate Professor or Professor.
Junior Faculty: Faculty at the rank of Assistant Professor, Lecturer, Adjunct, etc.
Clinical Staff: Individuals with a high degree of expertise and training who specialize in providing clinical services.
Professional Staff: Individuals with a high degree of expertise and training who specialize in performing professional, scientific, or technical activities.
Support Staff: Non-contract employees that include assistants, clerks, coordinators, etc.
Personal relationship
with Disabilities:
Check all that apply / Person with a disability
Person with a special health care need
Parent of a person with a disability
Parent of a person with a special health care need
Family member of a person with a disability
Family member of a person with a special health care need
None
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