HANDBOOK FOR FULL-TIME FACULTY
September 2001
Dear Faculty Member:
We are pleased to present the faculty handbook, designed to familiarize you with the policies and procedures related to your work at Shoreline Community College, both in and out of the classroom. You will find it a valuable resource throughout the coming year.
As the core of the institution, full-time faculty provide leadership in curriculum development, the tenuring process, mentoring of other faculty, and committee leadership for other projects and issues that touch the entire campus community.
If you are new, we are delighted that you are joining us and know that your expertise will strengthen our college in significant ways. You will find the handbook particularly helpful in finding your way around the College.
We look forward to working with you and wish you a successful year.
Sincerely,
Dr. Holly Moore, President
Dr. Carol G. Henderson, Vice President for Academic Affairs
GETTING ACQUAINTED
GETTING ORGANIZED AND COMPLETING THE QUARTER
GETTING PAID AND OTHER BENEFITS
KNOWING INSTRUCTION RELATED POLICIES
KNOWING_GENERAL_COLLEGE_POLICIES
KNOWING OPERATIONAL PROCEDURES
FINDING SUPPORT FOR YOU AND YOUR STUDENTS
TEACHINGTIPS
FINDING ADDITIONAL INFORMATION
GETTING ACQUAINTED
Campus mail
Class handouts
College Governance
College communications
Faculty bargaining agent
Faculty ID card
Keys
Mailbox
Office assignment
Parent/Child Center
Parking
Profileof the College
Sending and receiving FAX copies
Smoking policy
SUB
Supplies
Useof phones
GETTING ORGANIZED AND COMPLETING THE QUARTER
Additional Classroom materials
Assessment and placement
Class rosters
Examination copies
Examining classrooms in advance
Faculty absence from class
Faculty evaluation process
Final Examinations
General Education
Grading
Hazardouschemicals
Office hours
Ordering texts and examination copies
Outcomes Assessment
Preparing instructional packets
Substitutecoverage
Syllabi
Temporary change of class meeting place
GETTING PAID AND OTHER BENEFITS
Eligibility for tuition waiver
Medical, dental, and life insurance
Otherbenefits
Pay days
Personal leave
Retirement program
Sabbatical leaves
Salary movement
Tax-deferred annuities/deferred compensation
KNOWING INSTRUCTION RELATED POLICIES
Advising
Certification of vocational instructors
Obtaining and releasing student information
Registration procedures
Student grievance policies
Transcript evaluation
Use of human subjects in instruction
KNOWING GENERAL COLLEGE POLICIES
Affirmative action and equal opportunity employment
Closure of College
Drug-free workplace policy
Ethics principles
Requesting publicity
Sexual harassment
KNOWING OPERATIONAL PROCEDURES
Classroom emergencies
Purchasing procedures
Repairs and maintenance
Security
Travelprocedures
Use of college equipment off campus
Use of college vehicles
Weekendaccess
FINDING SUPPORT FOR YOU AND YOUR STUDENTS
Academic Skills Center
Advisingand Counseling Center
Bookstore
Career/Employment Services
Financial Aid
International Student Program
Library
Libraryreserve
Library resource instruction
Math Learning Center
Media Center
Multicultural/DiversityEducation Center
Professional development
Services for Students with Disabilities
StudentActivities
Student Services
Technology Support Services
Women’sCenter
TEACHING TIPS
Tips for Terrific Teaching
Students asPeople
Students asLearners
Classroom Management
Getting Acquainted
Profile of the College
Here are some facts to acquaint you with Shoreline Community College (SCC):
•The College was established in 1964.
•One of 34 community and technical colleges in Washington, SCC serves north King and south Snohomish counties, including the communities in the Shoreline school district.
•Washington's community and technical colleges serve 55 percent of the state's higher education students; 61 percent of high school graduates attend community colleges.
•Shoreline provides education in five main areas: academic transfer, professional/technical training, noncredit continuing education, high school completion, and worker retraining.
•The College is mandated to meet certain enrollment allocations. SCC enrolls approximately 5,825 FTES (full-time equivalent students) per quarter on an annual average. Our quarterly student "headcount" is about 9,125.
•Shoreline has an excellent academic transfer program. Fifty-four percent of Shoreline's graduates plan to transfer to a four-year college or university.
•Shoreline is a respected source of job training and retraining for workers and for students planning to learn a skill and enter the workforce. SCC offers 46 associate of applied arts and sciences degrees and certificates in 52 program options. Each occupational program has a technical advisory committee composed of employers in the field.
•On average, there are 155 full-time faculty and 303 associate faculty who teach at Shoreline during the academic year.
•Approximately 56 percent of Shoreline students are women. The overall median age for Shoreline students is 23. A variety of countries and cultures are represented by Shoreline's national and international students, with approximately 28 percent being Asian or Asian American, Hispanic, African American, Native American, or other ethnic minorities.
•In addition to the Shoreline campus, the College offers day and evening credit classes at the Northshore Center in Lake Forest Park. Noncredit continuing education classes are also offered at the Shoreline Center and Shorecrest High School.
.SCC has been offering distance learning courses for over ten years. SCC has responded to the recent demand for more distance education courses, and it is now possible for students to satisfy all SCC General Education requirements via online courses and telecourses.
College governance
Shoreline Community College, District Seven, is part of the state community and technical college system under the general supervision and control of the State Board for Community and Technical Colleges.
The College President serves as the chief executive officer of the College and is charged by the Board of Trustees with implementation of Board policy and administration of the College.
Assisting the President are various College Administrators (Vice Presidents, Directors, Division Deans, etc.), who are responsible for their individual units or functions. Collectively the Administrators meet as the Operations Committee.
At its June, 1997 Board of Trustees meeting, the Board of Trustees officially changed the college's governance structure to make decisions more effective and efficient.
The Governance Steering Committee will make recommendations to the College President regarding the overall governance structure and decisions-making processes. i.e., constituency make-up of the various governance bodies; what types of decisions should be directed to which governance bodies; whether new governance bodies need to be created or existing ones discontinued, etc. This committee will be comprised of representatives of the administration, faculty, classified staff and student government.
Various constituency-based governance bodies will exist to address specific types of issues and decisions (i.e. curricular matters, academic issues, strategic planning, college policies, etc.). Examples of governance bodies that exist to address issues and decisions are the Faculty Senate, Curriculum Committee, Environmental Committee, Strategic Planning Committee, Affirmative Action Committee, and others as required by college policy and/or created by the College President.
A summary of Shoreline's organizational chart is offered in the Appendix. During the latter part of fall quarter, you will receive a copy of the complete updated chart.
Faculty bargaining agent x4535
The exclusive bargaining representative for all faculty is the Shoreline Community College Federation of Teachers (SCCFT), which is affiliated with the WFT/AFT/AFL-CIO. Every academic employee has the right to join and support the Federation, to engage in collective bargaining, negotiation, and other activities related to employment as a faculty member at Shoreline.
All full-time academic employees in the District as a condition of continued employment shall become a member of the Federation or pay a service fee to the Federation. (For details see Article II, Sec. B of the 2000-2003 Agreement).
Commencing in September, 1998 all part-time academic employees at step three or four will become a member of the Federation or pay a service fee. (For details see Article II, Sec. B of the 2000-2003 Agreement).
Each full-time academic employee will be advised by the Federation of his/her obligation for either union membership, service fee, or non-association provisions for charitable contributions. Each academic employee will receive a copy of the current collective bargaining agreement and should become familiar with its contents.
If you would like further information about Federation membership, you may contact the Federation office (x4535) or Federation President Karen Kreutzer (x4576).
Parking x4633
Parking is available for Shoreline faculty. Please see your division secretary who will provide you with the documentation authorizing the issuance of a staff parking permit. Be sure to follow the directions for affixing the permit or it may be declared invalid.
Certain lots on campus, designed "Staff Parking," are reserved for faculty and staff. You are encouraged to park in these lots exclusively. The campus map in the Appendix will show you where you can find them. Parking is also available in the Sear's shuttle van lot. Those traveling from our Northshore Center to the main campus will find parking spaces in the lot adjacent to the SUB.
The College enforces a citation and vehicle impound policy. In the event of multiple citations and/or a situation where a vehicle is creating a safety hazard (blocking a roadway, fire lane, loading zone, emergency vehicle access, etc.) towing of the vehicle may occur. Citations start at $10 or more for violations. Impounded vehicles will cost $80 or more to a private tow company.
Office assignment
The College makes a reasonable attempt to provide you with a private office. Generally speaking, your office will be in the area near your division office.
The process for assignment of individual offices has evolved over a number of years but varies slightly depending on where your division is housed. At the end of spring, office spaces vacated in the FOSS building by faculty retirements, resignations, etc. are placed on a list from which tenured and tenure-track faculty housed in that building may bid. These faculty have the opportunity to view the offices and request the office of their choice. If two or more faculty request the same office, seniority is used to resolve the conflict. Offices vacated by the first round of selection are then placed in the office pool for a second round. This process is repeated until all offices are assigned or no bids are received for remaining offices.
Keys
When you first receive your office assignment, you will be issued a key to your office. This key will usually open the entrance to the building in which your office is located so that you may use your office after hours. If you intend to work on campus after 10 pm M-F, and/or weekends, please notify your respective division dean, who will inform the security/safety office. The key must be returned at the end of your employment with the College.
Use of phones x5895
You are assigned the telephone that is located in your office. If you don't know the extension number, dial "0" and ask what extension you are calling from. In your desk you should find the booklet How to Use Your Rolm Telephone System. If you need assistance using the telephone system, call x5895.
If the second digit of your office extension is 2, 3 or 4, off campus callers must dial the main campus number (206-546-4101) and enter your extension number.
To make a local call, dial nine for an outside dial tone and complete the call as usual.
Long distance calls are placed on the SCAN system, with approval from the division dean. All telephone use must be limited to College-related business.
The Phonemail® System is available to full-time employees. Training for the telephone and voicemail system is available upon request.
Faculty Mailbox
Your division dean will assign you a mailbox for receipt of campus and U.S. mail. On occasion, you may also find your mailbox a convenient place for students to submit messages or assignments. Please check your mail each day you are on campus and read it faithfully.
Campus mail
To send campus mail, you may secure used envelopes from your division's supply area to enclose correspondence, etc. Leave campus mail with your division secretary. You may also deposit mail in the central campus mailbox in the FOSS Building (5200) or other designated pick-up locations.
Campus mail is picked up and delivered twice a day to expedite deliveries. Address the envelope with the recipient's name and division.
Shoreline Community College official business mail must be placed in an unstamped, unsealed college envelope with the department/division indicated above the college return address. Please mail personal items in the U.S. mailbox at the southeast corner of the Administration Building (1000) or other U.S. mailbox locations. College staff are not responsible for personal mail.
Supplies
Office supplies and materials you may need in support of your teaching are available through your division office.
Class handouts
Plan ahead and prepare handouts with a professional look. Provisions for reproducing class materials require generous turnaround times--three days is best. Overnight service is also available, but one-day turnaround is more costly for the College. Check with your division dean about use of the photocopier in your division.
Submit originals to division secretaries, who will ask you to fill out a request form. Be sure that your handouts include: 1) the name "Shoreline Community College"; 2) the course title; 3) your name; and 4) the title of the handout. Also be sure your original is readable and neat.
The "fair use" doctrine of the U.S. Code (Title 17, Section 107) provides guidelines for making photocopies of copyrighted materials for classroom use. For further information, please read The Copyright Primer for Librarians and Educators by Mary H. Reed, found in the Library's reference collection (R 025.533/R325). It offers information about copyright law pertaining to use of other materials as well.
Sending and receiving FAX copies
For College-related purposes when normal mail time will not accommodate your needs, you may FAX copies of important documents. The College central FAX machine number is (206) 546-4599 located in the Central Printing room (Rm. 2960). Many divisions now have their own fax machines. Check with your division secretary for the number and additional information.
Faculty ID card
You may obtain your ID card on request from the library circulation desk. The ID card entitles you to borrow books and other materials from the College Library and provides access to many other College facilities and events.
SUB
The Student Union Building (SUB), formerly known as the Pagoda Union Building (PUB), is located near the heart of the campus and offers a cafeteria for your meals and breaks. The SUB includes two large dining areas: the Main Cafeteria which includes a stage for student- sponsored performances, and the centrally located Canteen, a smaller dining room often used for luncheons, meetings and presentations. If you turn right as you exit past the cafeteria cash register, you will find the Staff Dining room, a quieter alternative to the main dining area. The SUB, or building 900, also houses the "Fishbowl," where you may be attending occasional meetings.
In addition to daytime hours, the SUB is open until 10:00 p.m. Monday - Thursday evenings, with food served until 9:00 p.m. Food service is available only when school is in session.
To the right as you enter the foyer of the SUB and nearest the south entrance, you'll find a cash machine and postage stamp machine for your convenience. In the hallway outside the cafeteria are vending machines for coffee, candy, pop--accessible whenever the SUB is open. A change machine is located nearby. Outside the SUB are newspaper vending machines.
The main floor of the SUB houses the Security Office, Multicultural/Diversity Education Center, Women's Center, Student Programs Office, and Student Government Office. Plant Operations and the Campus Mail room are located on the lower level of the SUB.
Smoking policy
Shoreline Community College is a smoke-free campus, meaning that smoking is prohibited in all college owned or leased facilities or vehicles. The no-smoking policy was part of a statewide effort to make all Washington state buildings and vehicles smoke-free and was phased in during 1988-89. Smoking on College grounds is permitted only in designated areas. Smoking is not permitted inside any buildings, in the central courtyard and other common areas open areas or on the paths and walkways across campus, or within 30 feet of any door or air intake of building on campus. Please refer to the map of Designated Smoking Areas at