8thMay2018 MINUTES OF THE FORRES GOLF CLUB COUNCIL MEETING

HELD IN MCVITIE GRANT HOUSE ON TUESDAY 8thMay 2018

Present:C Fleetham(CF)Captain

M Drummond(MD)Vice Captain

K Farquhar(KF)

B Fotheringham (BF)

A Hislop(AH)

C Mackay (CM)House Convenor

R McKerron(RM)

E Pryde(EP)

A Summers(AS)Club Manager

ACTION

1.0 /

OPENING COMMENTS

1.1 / The meeting was opened at 7:15pm by the captain who welcomed those present. / Info
2.0 /

APOLOGIES

2.1 /

Garry MacDonald

/ Info
3.0 /

MINUTES OF THE PREVIOUS MEETING

3.1 / After onedeletion, the minutes were passed.
Proposed KF, seconded MD / Info
4.0 /

MATTERS ARISING FROM THE PREVIOUS MEETING

4.1 / 4.1 –The Gazette has been contacted and have asked me to pen a 500 word article. / AS
4.2 / 4.2 – The club flag is beyond repair. Replacement cost estimate received at £375. Agreed to have it replaced. It should be hoisted only during “open” events. / AS
4.3 / 5.3 – AS circulated a breakdown of membership numbers. Discussion ensued as there appears to be a shortfall in income forecast. Further research required. / AS
4.4 / 6.3.1 – Honour board replacement costed at £420+VAT. A member is to make a donation towards the cost.
The committee members’ board has been updated. / CM
Closed
4.5 / 8.4 – Rubber mats down the path to first fairway have been refixed / Closed
5.0 / REPORT FROM THE CLUB MANAGER
5.1 / Bar income for Aprilwas £11,802, up £2055 compared to 2017. Bar wages were £3,136 against £2,908 in 2017. The stocktake percentage at end of March was 57% / Info
5.2 /

Current Invoices outstanding amount to £16,568. Vouchers outstanding £2,481. Other funds held are £6,470.

The bank balance at 30thAprilwas £20,954

/ Info
5.3 / CF enquired why vouchers outstanding showed out-of-date amounts. AS advised that this was for information only and is a cash flow benefit to the club. / Info
5.4 / AS advised that our SAGE software will require an upgrade in 2019. / Info
6.0 /

SUB COMMITTEES / CONVENORS

6.1 /

MARKETING – Report received

6.1.1 / MD and Dave Thorne attended a SGL/Sport Moray seminar at Buckpool. Topics included Multi-media marketing and coaching. AS attended the same seminar and sat in on a presentation regarding club management. / Info
6.1.2 /

Forres recently hosted a SGL course measuring training session.

/ Info
6.1.3 /

Our new website designer has produced a first draft and progress is being achieved.

/ Info
6.1.4 /

MD attended Moray Speyside Tourism meeting and there is scope to increase golf promotion in this area.

/ Info
6.2 /

MATCH, HANDICAPAND JUNIORCONVENOR– Report received

6.2.1 / Overview of competitions reported. / Info
6.2.2 / Some issues still arising regarding CDH numbers for those entering competitions. / Info
6.2.3 / Competition entries (especially “Opens” and “5day”). Email to be sent out to encourage members to enter on-line. / Info
6.2.4 /

MD referred to the competition entry fees and the pricing needs to be reviewed. After allowing for an element of visitors’ money required for the prize fund, the green fee is too cheap.

RM to check other local club entry fees for comparison.

/ Info
RM
6.2.5 /

The match secretary position was discussed as GM may be moving away from the area. Awaiting developments.

/ Info
6.3 /

HOUSE & SOCIAL – Report received

6.3.1 / CM updated council following the last Facilities Committee meeting. / Info
6.3.2 /

Volunteers required for an evening’s tidy up around the club. (Mon 21st May @ 7pm) Email to be sent out asking for helpers.

CM suggested that we discuss the possibility to employ a handyman. Area of responsibility and cost to be assessed.

Similar issue exists regarding window cleaning. Outside requires a ladder and not to be tackled by bar staff due to Health and Safety issue.

/ AS
CM
Info
6.3.3 /

CM queried if we can do“target golf” one evening during the 5day. Left for further discussion.

/ Info
6.3.4 /

Function booking form and function marketing poster required. Donna to be consulted.

/ CM
6.3.5 /

Tesco bags for life fund – An indoor coaching studio was discussed but further research required.

CF asked that we look at all the ideas to go forward with a plan.

/ All
6.5 /

5 DAY & Snr 3 DAY

6.5.1 /

Facebook and website require to be populated to advertise the events.

/ Match sec
6.5.2 /

RM referred to a “to-do” list. Some of which has been done in advance.

Personnel to be approached to take on the various jobs.

7.0 /

CORRESPONDENCE - None

8.0 /

ANY OTHER COMPETENT BUSINESS

8.1 / AS advised that we need to appoint a GDPR officer. CF agreed to accept the post. / Info
8.2 / RM asked for confirmation that Mr James Duncan will be on hand to manage “Flickers Charity Scramble”. The consensus is that he will be here and has helpers briefed to assist on the day. / Info
8.3 /

AH asked that the seat be replaced at the top of the slope above the 18th green.

/ CM
Date of next meeting Tuesday 12thJune2018 @ 7:15pm

CF thanked those attending. The meeting closed @ 9:25pm