Fogelman Executive Center
University of Memphis
Executive Committee Agenda
September 8, 2016-September 10, 2016
Executive Committee:
Deb Garrett, President
Ann Hower, Secretary
Ralph Johnson, Treasurer
Dan Bureau, Member-at-Large
Gavin Henning, President Elect
Marj Savage, Member-at-Large
Joe Testani, Member-at-Large
Jen Wells, CAS Editor, ex officio
Marybeth Drechsler Sharp, Executive Director, ex officio
Lindsey Templeton, CAS Intern, ex officio
Day 1
September 8, 2016
President Garrett called the meeting to order at 9:00AM. Deb welcomed J. Testani and G. Henning to their official roles. We took time to reflect on T. Miller’s many contributions to CAS. President Garrett reviewed the agenda.
A.Hower reported that the minutes from the Executive Committee August 11, 2016 minutes were ready for approval. D. Bureau moved to approve the minutes and R. Johnson seconded. Motion passed.
President Garrett reviewed the process to evaluate the Executive Director and will send evaluation instrument to the executive committee and other members of the board the Executive Director has worked closely with. The review will be completed by November 15, 2016 and M. Drechsler Sharp has until December 1, 2016 to accept the contract. It was noted that we voted to increase the executive director’s salary by $4,000 annually until a certain salaryis reached.
President Garrett reviewed the schedule for upcoming conference calls and meetings:
- EC: October 13, 2016, 1PM (EST) by telephone
- Add October 20, 2016, 1PM(EST) by telephone
- EC: November 12-13, 2016, Alexandria, VA; Convene at 1PM on November 12
- Board: November 13-14, 2016, Alexandria, VA; Convene at 1PM on November 13
- EC: December 15, 2016, 1 PM (EST) by telephone 1-3 (EST)
- EC: January 26-27, 2017, possibly Kennesaw State University, Georgia
- Board: April10, 2017 Virtual Meeting, 1PM-5PM
- EC: November 11-12, 2017; Alexandria, VA
- Board: November 12-13, 2017, Alexandria, VA
- EC: February 16, 2017, 1PM-3PM EST
- EC: March 2, 2017, 1PM-3PM EST
- EC: March 16, 2017, 1PM-3PM EST
- EC: March 30, 2017, 1PM-3PM EST
- EC: April 6, 2017, 1PM-3PM EST
- EC: September 14-15, 2017, New England College, New Hampshire
We added an October 20, 2016 executive committee conference call, clarified that we will begin our November 12, 2016 executive committee meeting at 1PM, and the Board meeting will begin at 1PM on November 13, 2016. We will hold a virtual board meeting on April 10, 2017. The January 2017 executive committee meeting will be held at Kennesaw State University. The November 2017 executive committee and board meetings will be held in Alexandria, Virginia. The September 14-16, 2017 executive committee meeting will be held at New England College, New Hampshire.
President Garret reviewed the upcoming election for the combined position of secretary and treasurer and will ask for volunteers to serve on the nominating committee.
M. Drechsler Sharp updated us on the CAS Survey. We need to encourage our associations to send the link out to members. The deadline to complete the survey is the end of September. She has received all of the author agreements for the ACPA/NASPA/CAS joint publication and the manuscript,Using the CAS professional standards: diverse examples of practice, was submitted in August. M. Drechsler Sharp updated us on how many associations have returned the CAS MOU and dues.
The executive committee reviewed the revised Undergraduate Research program standards and the Campus Religious and Spiritual program standards. Editor J. Wells will pass feedback to the revision committees.
G. Henning updated the executive committee on his recent activities. He has learnedabout an opportunity for collaboration with the JED foundation if we create a cross functional mental health standard.This is just an update and he will tell them there in may be possibility for collaboration in the future but not at the moment.
The Executive Committee discussed the Future Direction committee report.
The executive committee reviewed the revised Multicultural Student Programs and Services standards.Editor J. Wells will pass feedback to the revision committee.
The executive committee recessed at 4:45PM.
Day 2
September 9, 2016
The executive committee reconvened at 9AM.
R. Keeling joined us virtually at 9AM to discuss the Future Directions report. R. Keeling and the executive committee discussed the committee’s recommendations.
The executive committee reviewed the revised Recreational Sports Program standards. Editor J. Wells will pass feedback to revision committee.
The executive committee recessed at 12N for lunch and reconvened at 2PM.
President Garrett led a discussion on the market research information and our conversation with R. Keeling.
M. Savage and J. Wells updated us on the status of the Learning Assistance program standards.
The executive committee reviewed the revised Dining Services Program standards. Editor J. Wells will pass feedback to revision committees.
Treasurer R. Johnson gave his report and noted that we finished the fiscal year in a stronger position than we anticipated and has decided not to take the funds for the market research from the contingency fund so those funds can continue to earn interest.
The executive committee recessed at 5:35PM.
Day 3
September 10, 2016
The executive committee reconvened at 9:00AM. President Garrett reviewed the agenda.
L. Templeton updated us on the development of rubrics and indicated that there is potential to developrubrics in partnership with Campus Labs.
M. Savage updated us on the SRC (Standards Revision Committee). We discussed which standards to review in April and agreed that approving revisions at a virtual meeting will be a test case for conducting business virtually. M. Savage updated on us on the status of other revision committees. We need to decide if we are charging committees in November as well if we will do a new book; perhaps in 2019 to coincide with CAS’s 40th anniversary.
President Garrett reviewed the tasks the executive committee needs to complete before the November board meeting. The executive committee will complete M. Drechsler Sharp’s evaluation and determine which documents the board needs in advance as we will use a consent agenda again. The executive committee will take time at the board meeting to reflect on T. Miller’s contribution to CAS. A. Hower will contact D. Lange for a copy of the resolution he developed when T. Miller retired from CAS. G. Henning will also send an ACPA example. R. Robbins will need one hour for member development at November board meeting. We will include a report on the market research and also allot time from a Future Directions committee update and discussion. We will allot 15 minutes per committee to present their revisions and 25 minutes for the Board to approve. We will review the November board meeting agenda again during the October 13, 2016 conference call.
M. Savage moved to adjourn and R. Johnson seconded. We adjourned at 11:24AM.
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