Florida Department ofTransportation

RICKSCOTT
GOVERNOR / 605 SuwanneeStreet
Tallahassee, FL32399-0450 / MIKE DEW
SECRETARY

Date:

Contractor’s Name Address

City, State ZipCode

RE:CONTRACTORSURVEY

Financial ProjectID: ContractNo.:

F.A.P. No.: County: Description:

DearContractor:

The Florida Department of Transportation asks that you provide us some assistance to improveour contracts, plans, and contract administration. As a provider you have a different perspective on the process than we do and are aware of ways we can improve. Please complete the survey and giveus yourcomments.

Enter the project FPID in the space provided. Pleaseindicate agreement with statement and provide specific suggestions to improve our process. If a particular question is not applicable, please pass it by.

Send survey and commentsto:

,DistrictConstructionEngineerStreetAddress

City, State ZipCode

Comments:

Sincerely,

Project Engineer / Administrator Signature AndTitle

FLORIDA DEPARTMENT OF TRANSPORTATION CONTRACTOR SURVEY

FPID: ______

A.QUALITYOFPLANS

(Comments may be added on the linesprovided) / Strongly Agree / Agree / Disagree / Strongly Disagree
1. Contract plan notes were clear, concise andconsistent.
______
______
2.Contractplansprovidedsufficientinformationtosubmitacompetitivebid.
______
______
3. Contract plans were free from constructability issues, design errors.
______
______
4. Necessary pay items and quantities wereprovided.
______
______
5. Maintenance of Traffic phasing and sequencing wasadequate.
______
______
6.Pre-Bidquestionswereansweredinatimelymanner.
______
______

B.ALTERNATIVE CONTRACTING/CONTRACT TIME

1. Alternative contracting method chosen for project wasappropriate.
______
______
2. The monetary value of alternative contracting method was commensuratewith
risk.
______
______

C.PRECONSTRUCTION MEETING

1. Preconstruction conference agenda covered all the pertinent projectissues.
______
______
2. Project Engineer was prepared for preconstructionconference.
______
______
3. The date of preconstruction conference was adequately set priorto
construction.
______
______

C.PRECONSTRUCTIONMEETING-Continued

Strongly Agree / Agree / Disagree / Strongly Disagree
4.Otherpre-activitymeetings(paving,concrete,piledriving,MOT,signalization)
werebeneficialtotheproject.
______
______
5. The appropriate people attended the preconstructionmeeting.
______
______
6. Preconstruction conference minutes were timelydistributed.
______
______

D.FIELDINSPECTIONANDRELATEDSERVICES

1. Department personnel perform inspections and tests without delayingthe
project.
______
______
2. Project personnel had the required constructionknowledge.
______
______
3. Project personnel had adequate knowledge of plans and contractdocuments.
______
______
4. Project personnel attempted to resolve unforeseen issues in a timelymanner.
______
______

E.ADMINISTRATION OF CONTRACTDOCUMENTS

1. Project personnel maintained accurate and detaileddocumentation.
______
______
2.EEO,DBE,andOJTtechnicalassistancewasprovidedonaregularbasis.
______
______
3.Requestsforinformationwererespondedtoinatimelymanner.
______
______
4.Shopdrawingreviewswereperformedinatimelymanner.
______
______
5. Changes and modifications were properly coordinated and timelyincorporated
in thecontract.
______
______

E.ADMINISTRATIONOFCONTRACTDOCUMENTS-Continued

Strongly Agree / Agree / Disagree / Strongly Disagree
6.VECP’swereprocessedinatimelymanner.
______
______
7.Reviewsofthebaselineschedulewereperformedwithinthetimespecifiedinthe
contract.
______
______
8. Constructive comments on the submitted baseline schedule were generatedby
thereviewer.
______
______
9. The Contractor Past Performance Rating status was communicated tothe
contractor at leastmonthly.
______
______

F.UTILITIES

1. Department personnel were knowledgeable about the type and location ofthe
utilities shown on theplans.
______
______
2. Department personnel were prepared to resolve issues concerningutilities.
______
______
3.TheDepartmentcoordinatedresolutionoftheutilityissuesinatimelymanner.
______
______
4. Necessary utility contact numbers wereprovided.
______
______
5. Utilities were properly identified on theplans.
______
______
6.Pre-utilitymeetingsheldpriortothepreconstructionconferencewerebeneficial.
______
______
7.TheUtilityWorkSchedulesaccuratelyreflecthowtherelocationstookplace.
______
______

G.PAYMENTS

Strongly Agree / Agree / Disagree / Strongly Disagree
1.Monthlyprogresspaymentsweremadeinatimelymanner,unlesstherewasa
contractual reason forwithholding.
______
______
2.Bonusandincentivepaymentsweremadeinatimelymanner.
______
______
3. Monthly progress payments adequately reflected work completed to date of
cutoff.
______
______
4.Supplementalagreementswereprocessedinatimelymanner.
______
______
5. Work Orders were processed and reimbursement was provided onthe
subsequent progresspayment.
______
______

H.ISSUE RESOLUTION

1. Reasonable efforts were made to prevent escalation of issues intomajor
conflicts.
______
______
2.Noticesofintenttoclaimwereacknowledged,timelyassessed,andimpacts
weremitigated.
______
______
3. Issuessubmitted were promptly reviewed and responded to.
______
______
4. Issue negotiations were conducted objectively with fair andequitable
settlementoffers.
______
______
5. The claim appeal process provided the necessary recourse to appeal claimitems.
______
______
6. The Department supported the DRB process and issues were taken to theDRB
when at animpasse.
______
______

I.DECISION MAKINGPROCESS

Strongly Agree / Agree / Disagree / Strongly Disagree
1. In conflict situations the Department’s chain of authority was clear.
______
______
2.Theproperlevelofauthoritywasreadilyavailablewhenaconflictdidarise.
______
______
3.Decisionsasaresultofconflictsweremadeinatimelymanner.
______
______
4. Conflicts were resolved at the projectlevel.
______
______
5.Alternativesweregiventocontinueworkingwhileconflictswerebeing
resolved.
______
______
6.Effectivelinesofcommunicationwereclearlyestablishedearlyintheproject.
______
______
7.Agoodlineofcommunicationwasavailablewithprojectpersonnel.
______
______

Name:

CONTRACTOR WHO COMPLETED THE SURVEY

Phone:

Updated:7/7/2011