FLORIDA CITY AND COUNTY MANAGEMENT ASSOCIATION
BOARD OF DIRECTORS
February 4, 2004 – 1:15 p.m.
Bay Point Marriott
Panama City
President Pamela Brangaccio called the meeting to order with the following members present:
President Pamela Brangaccio, County Manager, Bay County
President-Elect Kenneth Hammons, City Manager, Panama City
Secretary-Treasurer William Whitson, Assistant City Manager, Port Orange
Past President Christopher Holley, County Manager, Okaloosa County
District I Director Lee Garner, City Manager, Chattahoochee
District II Director Thomas Moffses, City Manager, Madison
District III Director Lee Feldman, City Manager, Palm Bay
District IV Director Ben Saag, Town Manager, Highland Beach
District V Director Larry Deetjen, City Manager, Deerfield Beach
District VII Director Bruce Haddock, City Manager, Oldsmar
At-Large Director Jeffrey Brown, City Manager, Frostproof
At-Large Director Jonathan Lewis, Assistant Town Manager, Belleair
At-Large Director Terrence Moore, City Manager, Sebastian (called in by phone)
Also in attendance:
Kurt Bressner, City Manager, Boynton Beach
Joseph DeLegge, City Manager, Bartow
Robert Hart, President, The Innovation Groups
Craig Hunter, Southern Regional Marketing Exec., Bank of America
Richard Kelton, City Manager, Palm Coast
Beth Rawlins, Corporate Liaison
Frank Roberts, City Manager, New Smyrna Beach
Richard Williams, Assistant City Manager, Bartow
Lynn Tipton, Executive Director
Lynn Lovallo, Executive Assistant
Members Absent:
District VI Director Richard Reade, City Manager, Davenport
At-Large Director James Ley, County Administrator, Sarasota County
President Brangaccio started the meeting with introductions, and then she introduced Mr. Bob Warren from the Panama City Tourist Development Council. He spoke briefly about the exciting things happening in Panama City.
President Brangaccio then gave a credentialed manager update and reiterated her goal of 100 credentialed Florida managers this year.
A motion was made by Mr. Hammons, seconded by Mr. Saag to approve the minutes of November 14, 2003. Mr. Whitson corrected the name of the Intern Management Program to be the “Florida” Intern Management Program. The motion passed to approve the minutes as amended.
Secretary-Treasurer Whitson reviewed the First Quarter Financial reports. He pointed out that the majority of the projected dues for FY04 have been received and that the reserve fund is $69,000. Conference sponsor money and booth sales have already started coming in.
Moved by Mr. Deetjen, seconded by Mr. Haddock to accept and file the First Quarter Financial Statements. The motion passed without opposition.
Next on the agenda was consideration of the pending memberships.
Moved by Mr. Whitson, seconded by Mr. Feldman to ratify the pending memberships.
Discussion: There was a question regarding Mr. Edward P. Fitzgerald’s application in that he stated he was running for office.
Moved by Mr. Feldman, seconded by Mr. Saag to approve the pending members with the exception of Mr. Fitzgerald.
Further discussion brought up the suggestion to table Mr. Fitzgerald’s membership application until staff can talk to him. It was pointed out that there are no criteria to disallow a membership and some discussion regarding the different member categories. Other elected officials have been members of FCCMA. Mr. Hammons will appoint a task force for next year to work on the member categories. Staff will not bring forth any applications without endorsements.
The vote on Mr. Feldman’s motion was called and passed unanimously.
Next on the agenda was the Executive Director’s report. Ms. Tipton reported that Vivian Zaricki from the Florida Association of Counties sent her apologies for not being able to attend the meeting. FAC is focusing on Article 5 and juvenile justice issues this year.
A discussion followed regarding the fact that a couple of board members are facing three absences, which would require their dismissal from the Board.
Moved by Mr. Saag, seconded by Mr. Hammons to excuse the absences for today’s meeting. The motion passed without opposition.
Ms. Tipton continued her report and said that Charles Saddler has resigned as a Range Rider. Mr. Simmons has spoken to Mr. Sam Halter, former CAO of Tampa, to see if he’s interested in becoming a Range Rider to serve the southwestern part of the state. Mr. Whitson wanted it noticed that the Range Riders are doing a great job.
Ms. Tipton continued and said that Jeff Brown and Ben Saag volunteered to be the FCCMA selection committee to choose the five nominees that get submitted to the Florida League of Cities for the Manager of the Year as part of the FLC Cities of Excellence Award Program.
Moved by Mr. Whitson, seconded by Mr. Deetjen to approve the appointments of Mr. Brown and Mr. Saag to serve as the FCCMA Committee to select five nominees for Manager of the Year. The motion passed without opposition.
Next in Ms. Tipton’s report was a discussion regarding the FCCMA awards. President Brangaccio is considering Belle Isle, Palmetto and Fellsmere city councils for the President’s Award for their work on the council/manager form of government. President Brangaccio asked that if anyone had suggestions for the If You Care You Do Award to e-mail them to staff for inclusion in the March agenda packet.
Ms. Tipton continued with her report and asked that the staff evaluations be returned to the March meeting.
FCCMA collected dues from 16 members for the National Association of County Administrators block dues program.
Next was a discussion regarding the 2006 annual conference site. Mr. Saag questioned the date for conference saying it is difficult for families to come in May and suggested looking into the first week of June. Staff was instructed to check into those dates. Mr. Holley gave a little background regarding the Sandestin site, since the TDC had spoken earlier regarding the Edgewater Resort site. Staff will do a site inspection of both properties and schedule a conference call to make the selection.
The Strategic Plan discussion was moved up on the agenda to allow Mr. Moore to participate in the discussion by telephone. Mr. Moore asked the Board to consider the feedback received and offer recommendations. It was suggested to add a separate section on the Foundation. The final draft will be prepared and posted in the April newsletter. Members can still make recommendations at the business meeting in May, where the Strategic Plan will be adopted.
Moved by Mr. Deetjen, seconded by Mr. Whitson to approve the draft changes to the Strategic Plan and present to the membership in May. The motion passed without opposition.
Mr. Frank Roberts spoke on behalf of the ICMA Task Force. The Task Force reports back to the ICMA Board in July, and the findings will be presented to the membership at the San Diego conference. Mr. Roberts explained that member dues only account for 15.2 percent of the total ICMA budget; government grants make up 57.3 percent. The rest of the revenue is from conferences and meetings, publications, advertising and contributions. He said in comparison, other associations derive 25 percent of their revenue from dues. The Task Force was asked to look at several different things when looking at the dues structure including a reduced fee for early career professionals and discounts for multiple members from the same government. The Task Force was looking for comments from FCCMA before the upcoming March meeting. There was some discussion on why should ICMA lose money on its conference, and state associations (some of them) base their dues structure on ICMA’s and anything ICMA does will impact some of the states. It was also commented on that maybe the programs funded by grants are costing more than the grant is providing. Expenses of ICMA were not shared with the Task Force—only the revenues. Mr. Roberts said he and Mr. Parker will give the Board their feelings for the FCCMA Board to draw a conclusion.
Mr. Whitson gave an update on the progress regarding the Management Intern program. Only three or four applications were received by the closing date, so the deadline was extended to February 16.
Committee reports were next. Mr. Hammons gave a brief report on the conference. Mr. Holley then reported for the Legislative Committee. He passed out a copy of the FLC’s and FAC’s Legislative Agendas to each Board member. He announced that Friday morning at 7:30 there would be a meeting on annexation.
Mr. Lewis reported first for the Membership Services Committee. He passed out the Mentoring brochure printed in color and praised Shannon Lewis for the good job done. The Committee is making sure that anyone who requests a mentor becomes a member of FCCMA first. Mr. Lewis said this project needs to be staff driven now.
Mr. Brown reported on the So You Want To Be…session at conference saying it is almost complete in its planning.
The new website is up and running. One issue that has now come up is the member log-in area. Three options for getting the information entered into the site for logging in were offered rather than having members set up there own information.
Moved by Mr. Saag, seconded by Mr. Whitson to select Option #2—Designate FLC staff to add members—FLC staffing and payment to be addressed.
The question was asked about how this would affect public records and it was determined that something on the bulletin board could be considered public record if it were government business.
The motion passed without opposition.
The meeting adjourned at 4:40 p.m.
Respectfully Submitted,I hereby certify that these Minutes
were approved at an official meeting held on:______
Lynn Tipton______
Executive DirectorSignature-Presiding Officer
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