SESSION AGENDA
First Presbyterian Church, Texarkana, Arkansas
Thursday – May 26, 2016 – 5:00 p.m.
CALL TO ORDER Rev. Dr. Susan M. Arnold
OPENING PRAYER
ADOPTION OF MINUTES
DIACONATE REPORT Val Buster
TREASURER’S REPORTMaggie Uzzell
CLERK’S REPORT Sheila Moore
1)Home Communion(s) – 1
PASTORS’ REPORTS Susan M. Arnold
COMMITTEE REPORTS:
Worship Committee – Remica Gray, Moderator
Nominating Committee – Randy Lacy, Moderator
Evangelism Committee – Susan Morehead, Moderator
Christian Education Committee – Erin McCasland, Moderator
Property Committee - Reg Jackson, Moderator
Personnel Committee – Cordell Klein, Moderator
Stewardship Committee - Charles Morgan, Moderator
MISCELLANEOUS ITEMS
OLD BUSINESS
NEW BUSINESS
1)Resignation of Parish Nurse; Audrey Westergreen
PRAYER OF DEDICATION AND BENEDICTION
SESSION MINUTES STATED MEETING APRIL 21, 2016
The Session of the First Presbyterian Church, Texarkana, Arkansas, met in a Stated Meeting on Thursday, April 21, 2016, at 5:00 p.m. in the Library.
Elders present were Karen Flowers, Cordell Klein, Charles Morgan, Susan Morehead, Marshall Moore, Erin McCasland, Brian Jackson, Reg Jackson, and Marilyn McCullough, and Moderator Reverend Dr. Susan Arnold. Also present were Diaconate Moderator Val Buster, Acting Treasurer Betty Anthony, Co-Treasurer Maggie Uzzell, and Clerk Sheila Moore.
Reverend Susan Arnold called the meeting to order, welcomed guests, declared a quorum present, and gave the opening prayer and devotional.
MINUTES
The Session reviewed minutes from the Stated Meeting of March 17, 2016.
MOTION-was made by Marilyn McCullough and seconded by BrianJacksontoapprove the minutes. The motionpassed.
DIACONATE REPORT - Val Buster
Ms. Buster reported the Mission Project "Undies for Sundays" was a success. The next quarterly Mission Project is a fan drive collecting fans or money to purchase portable air conditioning units. June 25 will be the fan distribution date. Pictures for the pictorial directory will be taken April 22-24.
TREASURER'S REPORT - Treasurer Maggie Uzzell
Maggie Uzzell reviewed the financial reports for the month ending March 31, 2016. The financial reports were received as information. The shift to ChurchTracOnline for data and financials continues to go according to plan. Mrs. Uzzell presented new a Financial Policy for adoption. After review,
MOTION-from the Stewardship Committee to approve the new Financial Policy.
The motion passed.
Reverend Arnold reported that June Owen has offered to give the church a copier.
MOTION-was made by Cordell Klein and seconded by Susan Moreheadtoacceptthe gift of a copier from June Owen. The motionpassed.
CLERK'S REPORT - Clerk Sheila Moore
1.The Clerk reported that the Lord's Supper was served on April 3,2016.
Session Minutes - April 21, 2016 - 1
PASTORS' REPORT - Reverend Dr. Susan Arnold
Reverend Susan Arnold gave the Session a report of her activities during the months of March April. These included member visitations at the hospitals and in homes, regular church activities and duties, and various community activities. Reverend Arnold requested permission for Continuing Education leave for May 9-13 and 16-20, 2016. She will be taking a "Pedagogy" Course at Gordon-Conwell Seminary. Approximate cost is $2,200.00
MOTION - was made by Cordell Klein and seconded by Charles Morgan to approve the pastor's request for Continuing Education leave. The motionpassed.
WORSHIP COMMITTEE - Remica Gray, Moderator
On behalf of Mrs. Gray, Sheila Moore reported that the Worship Committee recommends that an invitation be extended to The Gideon's International to present a 5-minute Moment for Mission at the beginning of Worship Service on June 19, 2016. (This is Layman's Sunday). An offering for The Gideon's International will betaken.
MOTION - from the Worship Committee to extend an invitation to The Gideon's International to present a Moment for Mission a the beginning of Worship Service on June 19, 2016, and to collect an offering.Themotionpassed.
Mrs. Moore presented Funeral and Memorial Service Policies proposed by the Worship Committee. After discussion,
MOTION - from the Worship Committee to adopt the Funeral and Memorial Service Policies as presented. The motion passed.
On Pentecost Sunday, May 15, 2016, testimonies and music will be presented in lieu of the sermon similar to the Lessons andCarols service.
MOTION - was made by Marshall Moore and seconded by Susan Morehead to allow testimonies and appropriate music to serve as the Proclamation of the Gospel on Pentecost Sunday, May 15. The motionpassed.
STEWARDSHIP COMMITTEE - Charles Morgan, Moderator
Mr.MorganrequestedthatalimitofperdiemforstaffwhoengageinProfessionalDevelopment and Continuing Education be set at the rate of $7 for breakfast, $12 for lunch, and $20 for dinner.
MOTION - from the Stewardship Committee to adopt the per diem limit for staff attending Professional Development and Continuing Education as set out above. The motion passed.
CHRISTIAN EDUCATION COMMITTEE - Erin McCasland, Moderator
Mrs. McCasland requested permission to hold a Youth Fundraiser to help with Triennium expenses at Purdue University this summer. The Fundraiser will be both a car wash and bake sale and will be held in the parking lot in front of the All State Insurance office at Arkansas Boulevard and Jefferson on May 7,2016.
MOTION - from the Christian Education Committee to hold a fundraiser as set out above. The motion passed.
MOTION - was made by Charles Morgan and seconded by Reg Jackson for the church to donate up to $1,500 from the "Due to Youth" line item for Triennium expenses. The motionpassed.
EVANGELISM COMMITTEE - Susan Morehead, Moderator No report.
NOMINATINGCOMMITTEE-RandyLacy,Moderator Noreport.
PROPERTY COMMITTEE - Reg Jackson, Moderator
Mr. Jackson reported that a majority of the roof leaks have been repaired. Ted Weintraut, an Energy Advisor from SWEPCO, will conduct a free energy evaluation on Tuesday morning, May 3, in a effort to determine ways to reduce our energy costs.
Mr.Jacksonrequested thatthesidewalkfromtheFellowshipHalltotheplaygroundbereplaced. Hehas obtainedanestimateof$800fortheremoval,hauloff,andreplacementofthesidewalk.
MOTION - was made by Charles Morgan and seconded by Marilyn McCullough to remove and replace the sidewalk from the Fellowship Hall to the playground at a cost of $800, said cost to be taken from "CapitolImprovements. " The motionpassed.
PERSONNEL COMMITTEE-CordellKlein
Upon receipt of more accurate numbers, Dr. Klein reported that the Committee requested that Ron Cantu's mileage reimbursement be increased from $400 to $800.
MOTION - was from Personnel Committee to increase Ron Cantu's mileage reimbursement from $400 to $800. The motion passed.
MISCELLANEOUS ITEMS
None.
OLD BUSINESS
1.Audit-datetobedetermined
2. Elders were encouraged to attend Rev. Dr. Thomas Daniel's presentation on Fellowship of Presbyterians Community inthePCUSA at FPC-Magnolia on May 7 from 10:00 a.m. to 2:00 p.m. Dr. Daniel will also be preaching at FPC Magnolia on Sunday March8.
NEW BUSINESS
Reverend Arnold gave a report from the 144th Stated Presbytery Meeting held Saturday, April 16, 2016, at Trinity Presbyterian Church of Jonesville, Louisiana.
PRAYER OF DEDICATION AND BENEDICTION.
Marshall Moore closed the meeting with prayer.
Reverend Susan Arnold, Moderator
Sheila Moore, Clerk
6:35PMFirst PresbyterianChurch
05/18/16ProfitLossPrevYearComparison
AccrualBasisApril2016
Income
Apr16Apr15$Change%Change
Pledges / 20,831.67 / 20,035.00 / 796.67 / 4.0%Plate / 12,730.00 / 9,413.00 / 3,317.00 / 35.2%
Interest Income / 0.00 / 24.94 / -24.94 / -100.0%
Total Income / 33,561.67 / 29,472.94 / 4,088.73 / 13.9%,
Gross Profit / 33,561.67 / 29,472.94 / 4,088.73 / 13.9o/o
Expense
Salaries
Minister / 3,435.30 / 6,519.62 / -3,084.32 / -47.3%
Reimburse Self-Employmt Tax / 408.84 / 849.96 / -441.12 / -51.9%
Organist / 2,038.46 / 3,057.69 / -1,019.23 / .;33.3%
Administrative Assistant / 1,200.00 / 3,425.61 / -2,225.61 / -65.0%
Office Assistant / 439.36 / 0.00 / 439.36 / 100.0%
Youth Director/CE Coordinator / 2,382.70 / 3,403.86 / -1,021.16 / -30.0%
Custodian / 1,757.44 / 3,295.20 / -1,537.76 / -46.7%
Custodian Assistant / 66.36 / 145.17 / -78.81 / -54.3%
Nursery / 171.76 / 349.22 / -177.46 / -50.8%
Nursery Coordinator / 104.04 / 0.00 / 104.04 / 100.0%
Total Salaries / 12,004.26 / 21,046.33 / -9,042.07 / -43.0%
Employee Benefits
Minister-Mileage Reimbursement / 56.70 / 0.00 / 56.70 / 100.0%
Minister-Housing Allowance / 1,469.62 / 3,045.94 / -1,576.32 / -51.8%
Minister-Professional Expenses / 0.00 / 90.67 / -90.67 / -100.0°/o
Minister-403(b) Deferred Comp / 877.66 / 761.92 / 115.74 / 1s.2°1o
Minister-HealthInsurance / 1,990.43 / 1,074.17 / 916.26 / 85.3°/o
Minister..lJeath/DisabilityIns. / 81.25 / 89.38 / -8.13 / -9.1%
Minister-DentalInsurance / 331.01 / 136.03 / 194.98 / 143.3%
Minister-Annuity / 893.65 / 983.12 / -89.47 / -9.1%
Minister-Continuing Education / 88.00 / 39.00 / 49.00 / 125.6°/o
Admin.Assist-HealthInsurance / 0.00 / 843.33 / -843.33 / -100.0%
Admin.Assist-Death/Disability / 0.00 / 25.91 / -25.91 / -100.0°/o
Administrative Assist-Annuity / 0.00 / 285.00 / -285.00 / -100.0%
DCE-HealthInsurance / 843.33 / 843.33 / 0.00 / 0.0%
DCE - Death/Disability / 24.58 / 24.58 / 0.00 / 0.0%
DCE - Contining Education / 344.86 / 0.00 / 344.86 / 100.0%
DCE - Professional Expenses / 98.27 / 33.92 / 64.35 / 189.7%
Custodian-HealthInsurance / 898.33 / 843.33 / 55.00 / 6.5%
Custodian-Death/DisabilityIns. / 24.56 / 25.70 / -1.14 / -4.4%
Custodian-DentalInsurance / 36.95 / 36.95 / 0.00 / 0.0%
Custodian- Annuity / 270.12 / 282.74 / -12.62 / -4.5%
Custodian-MileageReimbursement / 56.16 / 0.00 / 56.16 / 100.0%
Payroll Taxes / 619.16 / 1,035.17 / -416.01 / -40.2o/o
Total Employee Benefits / 9,004.64 / 10,500.19 / -1,495.55 / -14.2%
Operating Expenses
Benevolences-Other missions / 0.00 / 500.00 / -500.00 / -1QQ.Q0/o
Witness Service / 0.00 / 50.00 / -50.00 / -100.0%
Music / 0.00 / 33.98 / -33.98 / -100.0%
Maintenance / 4,602.64 / 4,015.22 / 587.42 / 14.6°/o
Insurance - Property / 1,595.67 / 1,581.25 / 14.42 / 0.9%
Office Expense / 151.77 / 729.34 / -577.57 / -79.2%
Utilities / 2,030.71 / 2,451.89 / -421.18 / -17.2%
Christian Education / 108.56 / 49.99 / 58.57 / 117.2%
Youth Programs / -50.00 / 371.83 / -421.83 / -113.5%
Worship Supplies / -35.00 / -1.30 / -33.70 / -2,592.3%
Food, Kitchen and Housekeeping / -38.03 / 490.75 / -528.78 / -107.Bo/o
Nursery Expense / 0.00 / 34.34 / -34.34 / -100.0%
Congregational Care and Nurture / 0.00 / 232.70 / -232.70 / -100.0°/o
6:35 PM
05/18/16
Accrual Basis
First Presbyterian Church
Profit Loss Prev Year Comparison
April 2016
Evangelism / Apr 16-41.20 / Apr 15
67.80 / $ Change
-109.00 / 0/o Change
-160.8%1
Background Checks / 0.00 / 140.00 / -140.00 / -100.0%
Total Operating Expenses / 8,325.12 / 10,747.79 / -2,422.67 / -22.5%1
Total Expense / 29,334.02 / 42,294.31 / -12,960.29 / -30.6o/o
Net Income / 4,227.65 / -12,821.37 / 17,049.02 / 133.0%
First Presbyterian Church
Balance Sheet
As of April 30, 2016
Apr 30, 16
ASSETS
Current Assets Checking/Savings
CashinBank-RegionsMMA / 265,032.89CashinBank-Operating / 127,734.17
Petty Cash / 100.00
Certificate of Deposit-Malcolm / 20,878.10
Texas Presbyterian Foundation / 114,853.23
Total Checking/Savings / 528,598.39
Total Current Assets / 528,598.39
Fixed Assets Lavender Building / 305,000.00
Organ / 500,487.24
Total Fixed Assets / 805,487.24
TOTAL ASSETS / 1,334,085.63
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
DuetoMatchingPermFndsCamp DeferredIncome-Pledges
Due to Angel Quilts DuetoBellTowerFund
Due to Capital Imp. Fund
Non-Restricted
Restricted
Total Due to Capital Imp. Fund
Due to Donor Restricted Funds Donor Restricted-Donor Defined Donor Restricted-Youth/Music/AW
Total Due to Donor Restricted Funds Due to Malcolm Fund
Due to Music Fund
Due to Permanent Funds Ministry Due to Special Offerings
Memorial Orchard
AV Fund
Angel Tree
Card Ministry Team Christmas Joy Offering Godly Play
Haiti Education Fund Labyrinth Fund Poinsettias/Lilies
Presbytery Disaster Assistance Thanksgiving Baskets
Total Due to Special Offerings
Due to Transportation Fund Due to Youth
Youth Fund
Youth Fund Alternative Worship Total Due to Youth
10,000.00
54,999.99
672.62
2,550.06
32,149.91
3,151.61
35,301.52
40,500.00
5,281.14
45,781. 14
3,877.89
7,113.73
400.00
2,221.17
4,644.53
54.48
483.76
1,225.00
726.06
683.00
1,912.78
804.80
-9.38
1,557.07
14,303.27
18,702.14
5,117.10
2,440.00
7,557.10
First Presbyterian Church
Balance Sheet
As of April 30, 2016
Payroll Liabilities Federal W/H FICA
Medicare
AR Withholding
403(b) Deferred Compensation Employee Dental Premiums Employee Health Premiums
Total Payroll Liabilities
Total other Current Liabilities Total Current Liabilities
Total Liabilities
Equity
Ft Presbyterian Church, Equity
Retained Earnings Net Income
Total Equity
Apr 30, 16
858.00
1,003.60
234.72
163.66
4,346.38
36.95
232.22
6,875.53
208,134.99
208,134.99
208,134.99
1,091,100.77
12,678.07
22,171.80
1,125,950.64
TOTAL LIABILITIESEQUITY1,334,085.63
"Tff
TEXAS PRESBYTERIAN FOUNDATION
FPC Texarkana
Summary Report of Transactions
Perlad August 1, 2011 • Aprll 30, 2016
AccountNumber
Account Name
Beginning
Cost
Beginning
MarketValueContributions
Cost
Change In
UnrealizedRealizedEndingMarket
••4,3B4A7$
31,716.68
•15,170.44
1,366.69I
9,098.64 •10,465.33
TAt-"l'. $$$115853,23 $Q,04 $ 21,089,Q:O -,,'"""" •..•
2.O0U,o0U7I8C.9-"11 '....
113171,,0U1U2C.3,J7I
$..
_j1_fil,1,v,,·11.....-
Initial Amount Invested / $115,853.23Income Earned Since Inception / $21,159.14
Subtotal / $137,012.37
Unrealized Gains Since Inception / $20,078.91
Total Value of TPF Funds / $157,091.28