Financial & HR Considerations Checklist

Name of Initiative Here

You need to work in partnership with the Finance Department and the HR department to lead you through the impacts of the changes that will occur in these areas during the DESIGN stage.
It is essential that these impacts are documented and approved as part of the DESIGN stage approval, prior to implementation.
You may also need to work with other departments including property, IT, communications etc to ensure that all the impacts are planned for.
Financial / Personnel/Human Resources
Work with your finance department to complete the following checklist:
What is the budget for the project initiative (ensure you have costed the full scope of the project as identified in the work brief template)?
Have you calculated the cost of resources?
Have you considered the flow-on costs for all the stakeholder groups?
Have you created an expenditure reporting/budget tracking process, for example a spreadsheet with costs and expenditure to date?
Have you considered the benefit against the cost of conducting this project?
Once you have determined the final cost of the project: have you determined whether there are enough financial resources to support the initiative?
Has the budget been presented to the sponsor and relevant board for approval? / Work with your HR department to complete the following checklist:
Have you consulted with the Personnel/HR department about the Personnel/HR impacts of the design?
Does the project/initiative require changes to existing roles and responsibilities? Including
  • position descriptions
  • role changes that require regarding etc
Does the project/initiative involve redundancy or redeployment or other special processes? Consult HR to understand the policies and procedures around redundancy and redeployment for employees.
If there are impacts on officers, work with the Personnel Department to plan for these.
Developed a comms plan (including timeline) for communicating staff changes once approved?
  • Affected staff
  • Affected teams/departments
  • Wider organisation
Does the project/initiative require the creation of new roles? If so, have you:
  • costed the new roles
  • created position descriptions
  • Developed a plan for recruitment

NOTE: Finance and Personnel may identify other items and processes to be considered and planned for.

Finance and Human Resource Implications Checklist 10 September 2018 Page 1 of 1