Ss. John & Paul

Finance Council Agenda

November 17, 2016

6:30 PM

Members Attending: Deanna Benningsdorf, Jessica Sporleder, Roger Merschman, Father Tim Fitzgerald, and Dave Ortega

Absent:Darren Laffey and Randy Majerus

Opening prayer:6:33pm

Call to Order:6:36pm

Approval of SeptemberMinutes (October meeting cancelled): Roger made motion, Jessica seconded it and motion passed.

Approval of NovemberAgenda: Jessica made motion, Roger seconded it and motion passed.

  1. Phase 1 & Phase 2 Updates10 min.

a.Phase 1-FDC

  1. Scheduled to be completed January 12, 2017
  2. Schedule of payments

Phase 1 was originally scheduled to be completed 12/31/16. Father Tim and Dave stated that there has been good communication between SSJP and the contractors and that good progress is being made. Additionally, the contractors have been responsive to the adjustments suggested by SSJP. Dave is diligently watching the expenses but did note that we are recognizing some expenses from Phase 2 right now.

b.Phase 2-New hall, kitchen

  1. October meeting with city Council workshop re driveway
  • Church is to continue to work with John Shaw, Community Development Dir. & Chief Whetstone and bring back drawing showing shortened driveway
  • Alternate is to sprinkle: Estimate $90K for FDC, $30K for new addition

This issue will be turned over to the Construction Steering Committee to meet with the City representatives to determine next steps. The plan is to have the Committee meet following Thanksgiving.

  1. Capital Campaign10 min.

a.Pledge update

b.Commitment Weekend

Dave reported that we have received 130 responses (120 with pledges, the rest were zero). To date, we’ve received $535,000 in pledges. Dave is confident we could get approximately 400 pledges and get close to $1 million. Commitment weekend is this coming weekend and ushers will hand out the pledge cards during mass.

  1. Part-time help

a.Faith Formation Assistant 12-15 hrs

b.Bookkeeper 12-15 hrs

Due to parish growth, SSJP is looking to add a position to assist with additional work that has been assumed by current staff. We anticipate starting each position at 12 hours per week @ $15/hr and then moving up to 15 hours per week in the long run. The Finance Council concurred that the additional position is necessary to aid in completing work that the current staff is doing.

  1. Fall Fest/Summer Fest5-10 min.

a.Net: $30,000

b.Follow-up meeting Dec 6

Dave and Jessica provided an update on Fall Fest. The Fall Fest Committee members are having a meeting to discuss the results on December 6, 2016.

  1. Financial Statements5-10 min.

a.Financial Position

b.Statement of Activities

Roger made a motion to approve the financial statements, Jessica seconded it, and the motion passed.

  1. Future meetings: 3rd Thursdays at 6:30 PM

The next meeting is tentatively scheduled for December 15th at 5:30pm.

The meeting adjourned at 7:31pm.