<fill in meeting name> Meeting Agenda

mmmmmm dd, yyyy

Meeting Date/Time: mmmmmmdd, yyyy hh:mm<AM or PM> - hh:mm<AM or PM>

Location:<venue name>, <venue address>, <venue city, state>

MEETING OBJECTIVES

  • <objective of meeting 1>
  • <objective of meeting 2>
  • <objective of meeting 3>

AGENDA

7:30 -7:45General Meeting Administration

  • Call to order
  • <Welcome guests, if any>
  • Acceptance of prior meeting notes
  • Acceptance of meeting agenda
  • OfficerReports: Chair, Vice Chair, Treasurer, Secretary

7:45 -8:15Old Business

  • Review and update “Current Activities” (pg. 2)
  • Dinner Meetings (30 min):
  • <e.g., Confirm dinner meeting assignments (pg. 3)
  • <e.g., Brief review of prior dinner meeting
  • <e.g., Speakers for next 3 meetings

8:15 -8:55New Business

  • <e.g., Review / assess 2016 resultsandSet 2017 goals
  • <e.g., Work on 2017 activities strategies
  • <e.g., Membership fee subsidies
  • <e.g., Retractable banner
  • <e.g., 2018 conferenceand competition planning
  • Other new business (items since final agenda, if there is time)

8:55 - 9:00Conclude Meeting

  • Review the Actions Items coming out of this meeting (5 min)
  • Close meeting

APPENDIX A – Current Activities

Action Items

NEW AND CHANGED DATE ACTION ITEMS / Responsible / Target Date
<fill in action item> / <name> / <date>
<fill in action item> / <name> / <date>
<fill in action item> / <name> / <date>

Futures and Strategic Initiatives

Items / Focal Pt / Comments / Status
<fill in action item> / <name> / <comments / status>
<fill in action item> / <name> / <comments / status>
<fill in action item> / <name> / <comments / status>
<fill in action item> / <name> / <comments / status>
<fill in action item> / <name> / <comments / status>
<fill in action item> / <name> / <comments / status>

APPENDIX B - Dinner Meeting Tasks

Item / Responsible / Item / Responsible
1. / Connect w/Speaker / <name> / 19. / Drinks / <name>
2. / Speaker cell phone # / <name (b: name)> / 20. / Plates/forks/napkins / <name>
3. / Get into e-Grid / <name> / 21. / Brochures / <name>
4. / Enter info into website / <name> / 22. / Cash box / <name>
5. / Enter info into EventBrite / <name> / 23. / Backup cash box / <name>
6. / Add EB URL to website / <name> / 24. / Bring Sign-in List / <name>
7. / Make mailing list / <name> / 25. / Bring backup Sign-in List / <name>
8. / Send EB invitations / <name> / 26. / Bring pre-printed badges / <name>
9. / Send notices out to dist list / <name> / 27. / Bring blank badges / <name>
10. / Notify Yahoo Groups / <name> / 28. / Sign-in table; computer / <name>
11. / Send attendee list to venue / <name> / 29. / Maintain Master ofCeremony crib notes / <name>
12. / Audio / video back up / <name> / 30. / Food guardian / <name>
13. / Intro slides computer / <name> / 31. / Time keeper / <name>
14. / Opening slide show / <name> / 32. / Sharp opening (call to order) / <name>
15. / Arrange for the food / <name> / 33. / Networking / <name>
16. / Add Speaker food choice / <name> / 34. / Soft close / speaker warning / <name>
17. / Bring speaker gift / <name> / 35. / Official close / <name>
18. / Ice bucket / <name> / 36. / Find events to co-sponsor / <name>
37. / Count/track leftover food / <name>

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