THURSDAY, AUGUST 6, 2015

9:15am – 10:15am

Using GRITS 1.0 to Track the Energy and Carbon Footprint
In partnership with the Sustainable Endowments Institute, APPA established this year an APPA member pilot program of the Green Revolving Investment Tracking System (GRITS 1.0) web tool. This useful interface is designed to help institutions better manage and analyze project-level energy, financial and carbon data. GRITS provides an intuitive interface to better track performance data from energy efficiency and other resource conservation measures. This session will explore the many useful features of the GRITS 1.0 web tool, to include energy dashboard features; project performance, measurement and verification tracking functionality; and the GRITS Public Library, enabling your institution to review detailed data from projects at other institutions and filter by project type, project cost, resource targeted, payback period, and more.
Presenters:Peter Strazdas, CEFP, Associate Vice President – Facilities Management, Western Michigan University; Mark Orlowski, Executive Director, Sustainable Endowments Institute

Facility Matters: The Perception of Academic Deans Regarding the Role of Facilities in Higher Education

This Center for Facilities Research (CFaR) study explored the relationship of the built environment to learning in higher education from the perspective of academic deans. This research expanded upon 60 years of research conducted in K-12 and higher education that linked characteristics of the facility built environment to learning. Key issues identified by this study to impact the facility built environment within higher education included the quantity and type of deferred maintenance, reduced budgets, and distance learning.
Presenter: Wallace Harris, Ph.D.,Associate Director, Facilities, University of North Florida

Creating a Learning Environment
With budgets being cut and employees being expected to do more with less, organizations are having to find effective and inexpensive ways to develop employees and prepare them for new roles. Facilities Management at American University has implemented a variety of creative and cost-effective programs to create a learning environment where staff are expected to learn and grow. This session will explore the programs developed at American University and share the success stories of the programs in preparing the organization for the future
Presenter: Michelle Frederick, Training and Organizational Development Manager, American University

Facility & Construction Safety Training
The University of Texas at Austin Facilities Services department conducted a comprehensive survey of safety training needs and requirements for each job title within the department. The purpose of this survey is to identify safety training needs based upon hazards associated with each job title. The goal of this project is to develop a sustainable safety training plan for each job title within our organization. Additionally, based upon the training needs, we seek to identify resources necessary to implement a comprehensive safety training plan. We identified 63 standard safety training classes and conducted 21 surveys to create 121 job title specific safety training plans. This presentation will review our process, analyze results of the safety training plan survey, and discuss how we are using these results to implement safety training plans for our facilities and construction job titles. The goal of this presentation is to share our experiences with other institutions, and facilitate a discussion on implementation of safety training plans.
Presenters: Jennifer Root, Safety Manager, The University of Texas at Austin; Mark Zumbach, Safety Assistant, The University of Texas at Austin

Workload For High Performance

The presenters are Custodial Managers from Michigan State University where this team has restructured the cleaning process and realized greater productivity, quality and accountability. The formula to effective work loading is not a great secret and a good work loader continues to refine his/her process. Sean and Brandon have collected data and applied their formula to over 12 million square feet of space and would like to share what has been successful. The presenters will share their worksheets and production rates to help you achieve higher performance cleaning operation.

Presenters: Sean Fox-Elster, Facilities Services Manger, Michigan State University; Brandon Baswell, Manager, IPF Custodial Services,

Michigan State University

How UNM Moved from MyPad to Ipad
This presentation will detail how the University of New Mexico successfully moved from using paper work orders to fully implementing the use of mobile devices in its maintenance shops. This migration has benefited the university by reducing paper usage, increased timeliness and accuracy in reporting, and an increased sense of accountability from managers to technicians. This presentation will step through the life cycle of a work order from request to completion. The format will be 25% power point and 75% live demonstration with time allowed for Q &A. It will also include lessons learned, getting buy-in, and maintenance of the system after implementation.
Presenters: Sue Van Cleve, Manager, Information Services, University of New Mexico; Jenny Pino, Sales Engineer, TMA Systems

Providing Training On A Shoe String
Organizations typically say that their most important asset is their staff. Yet the training budget is usually the first thing to be cut when hard times arrive. To continue to develop the facilities staff with little or no budget requires out‐of‐the‐box thinking, innovation and tenacity. This discussion session will share ideas for education opportunities that are low cost or free. Examples will be provided and input from the audience will be solicited to share with the attendees. Attendees will be encouraged to exchange contact information to assist each other after the convention.
Presenter: Ken Albright, Director of Facilities Planning and Management, Butte‐Glenn Community College District

Building Enclosure Commissioning
Building Enclosure Commissioning (BECx) is quickly becoming a major component of the future of whole building commissioning. As building owners have continued the process of determining best practices for the commissioning process, building enclosure commissioning providers (BECxP) have become an increasingly more important part of the team. Working systems commissioning providers, BECxPs have been able to provide a more comprehensive, holistic approach to Cx that has allowed building owners to have a better understanding of their building systems. This takes effect as early as the development of the Owner's Project Requirements (OPR) and continues on through the development of a building systems operation and maintenance plan and maintenance training. This enhances sustainability of the physical systems by functional performance testing and confirmation of proper system selection and installation. This presentation will outline the BECx process and the standards to follow to achieve optimum performance of the building enclosure systems. The presenters will also discuss the project that achieved the first ever LEED Innovation in Design Credit for BECx at the University of Florida.
Presenters: Cydney McGlothlin, Project Manager at University of Florida;

KristophorLinster, Facilities Services Department Manager, Terracon Consultants, Inc.

Advancing Mutual FM Academic Goals
Universities have long been places for intense dialogue about sustainability issues. However, the emerging paradigm is that dialogue alone is insufficient for addressing the challenges of environmental, economic, and social sustainability. Higher Education institutions must engage their Facilities Managers and vice versa. At the UW-Madison Facilities Managers initiated this engagement by documenting how they are adding strategic value to their basic service mission. In this lecture we explain how this FM/academic research partnership developed and we describe and exemplify the sustainability inventory completed. This baseline study is helping advance a vision of integrated campus sustainability efforts and transparent reporting of the progress of campus sustainability.
Presenters: Alfonso Morales, Professor, Urban and Regional Planning, University of Wisconsin – Madison; Daniel Aragon, M.S. Candidate – Water Resources Management, University of Wisconsin – Madison

Big Trends & Practical Application

Technology advancements are changing the way we live. They are also changing the way facilities are operated and managed. We are inundated with tech buzz words — cloud computing, big data, predictive analytics. They might be the next “big thing” for your school, if your methods of data capture and manipulation are world-class. Additionally, these things come with various and problematic cyber security issues. This practical session will explore ways you can fully leverage these trends and practical questions you can ask to be sure that your organization is fully prepared to leverage these trends.
Presenter: Kent Evans, Director, StruxureWare Offer Marketing, Schneider Electric