EXHIBITORS MANUAL
Carole Nash RIAC Classic Car Show 2018
CONTENTSBUILD-UP AND PULL-OUT DETAILS
EXHIBITION CONTACT DETAILS / 2
DEADLINE CHECK LIST FOR RETURN FORMS / 3
RULES AND REGULATIONS / 4
USEFUL SERVICES / 5
SUGGESTED ACCOMMODATION / 6/7
CAR PARK PASSES & EXHIBITOR PASSES / 8
CATALOGUE ENTRY FORM / 9
CONDITIONS FOR THE SUPPLY OF ELECTRICITY / 10
ELECTRICAL ORDER FORM / 11
ELECTRICAL GRID PLAN / 12
DROP BARS ORDER FORM / 13
UPGRADING YOUR SHELL SCHEME / 14
FURNITURE ORDER FORMS / 15/16/17/18
FORKLIFT ORDER FORM / 19
WI-FI, BROADBAND AND
TEMPORARY TELEPHONE LINES ORDER FORM / 20
STAND CLEANING FORM / 21
VAT, IMRO, WEEE, FIRE & SAFETY / 22
WEEE REGULATIONS / 23
Carole Nash RIAC
CLASSIC CAR SHOW 2018
Please read through this manual
carefully, taking note of any deadlines and forms which must be returned.
Special attention should be given to theRULES & REGULATIONS FOR EXHIBITING on Page 4
Please complete and return the relevant pages IMMEDIATELY
but no later than deadline on page3
ORGANISERS EVENT MANAGMENT
Royal Irish Automobile Club34 Dawson Street
Dublin 2
Tel: +353 (0)1 677 5141
Fax: +353 (0)1 677 5551
Email: / SDL Exhibitions Ltd
18 Main Street
Rathfarnham,Dublin 14
Tel: +353 (0)1 490 0600
Fax: +353 (0)1 490 8934
Email: /
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EXHIBITION DATES AND TIMESCarole Nash RIAC Classic Car Show 2018
Stand Build-up Dates & Times
Friday 9th March / 9.30am – 9.00pm
Opening Days/Times
Saturday 10th March / 10.00am – 6.00pm
Sunday 11th March / 10.00am – 5.00pm
Stand Dismantling Dates & Times
Pull Out: Sunday 11th March
Monday 12th March / 5.00pm – 9.00pm
7.30am – 12.00pm
Useful Contacts
Organisers / Royal Irish Automobile Club / T: +353 (0)1 677 5141
E:
SDL Exhibitions Ltd / T: +353 (0)1490 0600
E:
Show Director / Bob Montgomery (RIAC) / M: 087 418 4360
E:
Operations Managers / Ruth Lemass (SDL)
Sean Lemass (SDL) / M: 087249 7716
E:
M: 087 255 9744
E:
Operations / Karen Rutter (SDL) / T: +353 (0)1 405 5541
E:
Administration / Ruta Pak (SDL) / T: +353 (0)1 490 0600
E:
Accounts / Leone Rossiter (SDL) / T: +353 (0)1 405 5548
E:
PR Consultant / Insight Consultants
Karissa McEneff / T: 086 333 1634
E:
Venue / RDS Simmonscourt,
Ballsbridge, Dublin 4 / T: +353 (0)1 668 9878
W:
Display Contractor / W Display
Kieran Traynor / T: +353 (0)1 456 1011
E:
Electrical Contractor / Kelowna Electrical
Paul Brennan / M: 087 257 0731
E:
DEADLINE CHECK LIST FOR RETURN FORMS
Carole Nash RIAC Classic Car Show 2018
Page No / Details / Deadline / Return To
ONLINE / Discount Tickets / 28thFebruary /
10 also available ONLINE / Exhibitor Listings & Show Catalogue / 23rdFebruary / SDL Exhibitions
9 also available ONLINE / Exhibitor personalised name badges / 23rdFebruary / SDL Exhibitions
10/11 / Electrical Orders/Electrical Grid Plan / 23rdFebruary / Kelowna Electrical
12 / Drop Bars / 23rdFebruary / Actavo
13 / WI-FI, Broadband and Temporary Phone lines / 23rdFebruary / Ablecom
14/15/16 / Furniture Oder Forms / 23rdFebruary / W Display
National Event Hire
Higgins furniture Hire
If you require any assistance completing these forms, please call Karen or Ruta on
+ 353 (0)1 490 0600
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RULES AND REGULATIONS FOR EXHIBITINGCarole Nash RIAC Classic Car Show 2018
1
1.All Stands must be finished to an acceptable standard. No unfinished walls or partitions should be visible. Stands may not be designed or erected in such a way as to disadvantage another exhibitor.
2.Your attention is drawn to “Conditions for the Supply of Electricity” outlined on page 10 of this manual.
3.Exhibitors not availing of the standfitting package are required to submit a copy of the plan for their stand at least three weeks before the commencement of stand build-up. Please advise your standfitting contractor of this requirement.
4.No signs, graphic panels, banners or other exhibits or display equipment may be fixed or attached to any part of the building. All displays must be free standing or attached to an adequate display system or structure.
5.Work on all stands must be completed not later than the evening before the exhibition opens. No work, erection, decoration or wiring may be undertaken on stands once the exhibition is open.
6.Only fire retardant materials may be used in the construction of exhibition stands. All timber, hardboard, plywood or similar material must be rendered flame retardant by an acceptable method of impregnation and must have certificates to prove this. Fireproof certificates are also required for all stand dressings such as drapes, furniture etc. Exhibitors are particularly reminded that foam or rubber back carpet is NOT permitted and the fire officer will only permit fire resistant carpet tiles and fire proofed carpet to be used in exhibitions. All carpets and carpet tiles used on exhibition stands must have a certificate to state that they conform to fireproof standards BS4790. GAS Bottles are NOT permitted in the hall.
7.Your attention is drawn to the performing rights charges imposed by IMRO on the playing of music or promotional videos with music sound tracks. See IMRO details towards the back of this manual.
8.Excessive noise or loudspeakers are not permitted where these cause interference with other stands.
9.Exhibitors are not permitted to hand out leaflets at the entrances or in the gangway spaces outside of their stand area, or to place leaflets on cars in the vicinity of the exhibition.
10.We regret that the use of the Public Address System is restricted to emergency use and necessary show announcements.
11.In the interest of security, fire doors may not be used by exhibitors once the exhibition is in operation.
12.Exhibitor badges should be worn at all times.
13.Exhibitors should familiarise themselves with the location of emergency exits and fire fighting equipment within the hall. Please read the emergency procedures material which will be included in your exhibitor’s kit, available from the organisers office during build-up. All security risks should be reported to the organisers office.
14.The exhibition Regulations and Conditions printed on the back of the Application for Space Form apply. Your attention is drawn to Paragraph Two of your Application for Space Form which requires that written permission from the organisers must be obtained before you sublet any part of your stand.
15.No food, beverage or confectionery may be sold from stands without the prior written agreement of the organisers and The RDS. A fee may be charged.
16.Children under the age of 16 years are not permitted within the complex during construction or dismantling of any event.
17.All items for sale must be priced and charged in Euros including Irish VAT.
18.All products for sale must be E.C. approved.
19.Exhibitors may not distribute any material which relates to the products or service supplied by another exhibitor. Exhibitors may not approach visitors in the gangways if this interferes with the rights or promotional efforts of another exhibitor.
20.Exhibitors may not attend seminars presented by other exhibitors.
21.Exhibitors agree that they will only promote products or services which they are legally entitled to promote and will make clear to visitors any challenges to their legal right to sell or promote their products of services.
22.Any accident, incident, injury, theft or other loss must be reported immediately to the manager in the organisers office
23.No helium balloons or other floating objects may be distributed to visitors without the consent of the organisers.
24.All exhibitors selling and/or advertising electrical and electronic equipment (EEE) undertake to comply with the Waste Management (Waste Electrical and Electronic Equipment) (WEEE) Regulations,SI 340 of 2005.
Note: Your stand maybeinspected for compliance with the WEEE Regulations by the relevantregulatory authority. Further information on your obligations may be found may be found at or by phoning Lo Call 1890 33 55 99
OPERATING MACHINERY OR EXHIBITS:
Moving machinery shall, at the expense of the exhibitor, be installed and protected to the satisfaction of the organiser and the owners of the exhibition premises. No motors, engines, furnaces or power driven machinery may be exhibited in operation without adequate protection.
Safety devices should only be removed when the machinery/exhibits are not in operation or connected to the source of supply. All such safety devices must be re-fitted prior to the operation of the machinery/exhibit. An exhibitor committing breach of the foregoing clause shall indemnify the organiser for all claims, losses and damage.
1
SDL Exhibitions Ltd
USEFUL SERVICESCarole Nash RIAC Classic Car Show 2018
Display Contractor / Graphics / Electrics
W Display
12/13 Crumlin Business Centre,
Stanaway Drive, Crumlin, Dublin 12
Tel: +353 (0)1 456 1011
Mob: 353 (0)87 1864247
Tel : 353 (0)1 4561011
E-mail: / Kelowna Electrical Ltd
11 Springlawn Drive, Blanchardstown, Dublin 15
Tel: +353 (0)1 821 4618
Mob: 087 2570731
Email:
Contact: Eileen Rossiter
Display Contractor / Graphics / Furniture Hire
Event Exhibition & Display
2 Ballyoran Lane
Belfast
Tel 028 90484999
E:
/ Higgins Furniture Hire
Duneany, Kildare Town, Co Kildare
Tel: +353 (0)45 526300
Fax: 045 526400
Email: / Hire All Services
37/38 Spruce Avenue,
Stillorgan Ind Park
Co Dublin
Tel: +353 (0)1 295 3821
Email:
Audio Visual Hire / Display Contractor / Graphics
Toomey Audio Visual
Unit A3 Baldonell Business Park
Baldonell Dublin 22
Tel: +353 (0)1 466 0515
Email: / Total Expo
Whitestown Industrial Estate, Tallaght, Dublin 24
T: +353 (0)1 7756919
Contact: Hugh Bagnall
Audio Visual Hire, Graphics, Furniture Hire / Floral Décor / Floral Décor
Exhibit A Displays
Curraheen, Tralee, Co Kerry
Mob: +353 (0)87 2562788
E:
Contact: Alan Collins / Plant Life Unlimited
110/111 Cork Street,
Dublin 8
Tel: +353 (0)1 453 6201
Fax: +353 (0)1 454 2493
Email:
Water Connection / Catering
A.N. ONeill Ltd
Unit 48c, Robinhood Industrial Estate, Dublin 22
Tel: +353 (0)1276 7873
Mob: +353 (0)87 2572077
Email:
Contact: Alex O’Neill / RDS Hospitality
Dublin 4
Tel: +353 (0) 1 260 2632
Email:
Contact: Eoin McDonald
Wireless Broadband/Temporary Telephone Lines / Drop Bars Order Form
Ablecom
Tel:+353 (0)1 296 3738
Email:
Website: / Actavo
Tel: +353(0)1 505 5888
Mob: +353(0)87 257 0396
Email:
Contact: Ciara Behan / Nog Gallagher
Graphic Outputs & Pop Up Signs / Printing Leaflets / Business Cards
Horizon Print Solutions
U2A PhoenixInd Est, Navan Rd, Dublin 15
Tel: + 353(0)1 868 1257
Mob: +353(0)87 6631073
Email: / Master Photo Sooner Than Later
4/6 Heytesbury Lane 24 Kill Avenue
Ballsbridge Dun Laoghaire
Dublin 4 Co Dublin
T: +353 (0)1 668 5203 Tel. (0)1 284 4777
E: E:
SUGGESTED ACCOMMODATION
Hotel / Contact Details / E-mail
Ballsbridge Hotel ***
Pembroke Road
Dublin 4
(3 Min Drive) / T:+353 (0)1 637 9300 / E:
W: / From €320 Room Only Double / Twin Occupancy
Rates subject to availability
Clayton Hotel Ballsbridge ****
(formerly Bewley's Hotel)
Merrion Road Ballsbridge Dublin 4
(2 Min Walk) / T: +353 (0)1 668 1111 / E:
W: / 10% off the best available rate
Click Here to book or use RDS10 promo code to avail the discounted rate
Clayton Hotel Leopardstown ***
(formerly Bewley's Hotel)
Central Park Leopardstown Dublin 18(15 Min Drive) / T: +353 (0)1 293 5000 / E:
W: / €129.00 BB Single Occupancy
€139.00 BB Double/Twin Occupancy
Rates subject to availability
Clayton Hotel
Cardiff Lane ****
Sir John Rogerson's Quay
Dublin 2 / T: +353 (0)1 643 9500 / E:
W: / Room only from €203.50
B&B Double Occupancy from €266
Pool & Leisure Centre
Complimentary WiFi
Rates subject to availability
Clayton Hotel
Burlington Road ****
Burlington Road Dublin 4
(5 Min Drive) / T: +353 (0)1 618 5600 / E:
/ €223 Room Only Double Occupancy
€309 B&B Double Occupancy
Free WiFi
Herbert Park
Hotel ****
Herbert Road
Dublin 4
(2 Min Walk) / T: +353 (0)1 667 2200 / E:
W: / €260 room only for standard double room
Rates subject to availability
Pembroke Townhouse
90 Pembroke Road
Ballsbridge Dublin 4
(3 Min Drive) / T: +353 (0)1 660 0277 / E:
W: / Single @ €260 B&B per room per night Double @ €270 B&B per room per night
Subject to availability
Roxford Lodge ***
46 Northumberland Road Ballsbridge Dublin 4
(5 Min Drive) / T: +353 (0)1668 8572 / E:
W: / Classic Deluxe Double Room
€270 B&B
Classic Deluxe Single Room
€250 B&B
Rates subject to availability
Sandymount Hotel ***
Herbert Road
Dublin 4
(5 Min Drive) / T: +353 (0)1 614 2000 / E:
W: / €10 off total stay on best available rates
Please use promo code SDL Car Show to avail the discount.
The Schoolhouse ****
2/8 Northumberland Rd
Ballsbridge
Dublin 4 (5 Min Drive) / T: +353 (0)1 667 5014 / E:
W: / Deluxe Double or Single King Room €275
Breakfast €10.00 per person
The Tara Towers Hotel
Merrion Road
Dublin 4 / T: +353 (0) 1 2
69 4666 / E:
W: / 10th March
Single BB €189 / Double €199
Sunday 11th March
Single BB €89 / Double BB €99
Rate is Inclusive of parking and WIFI
B & B AND SELF CATERING ACCOMMODATION ON CLOSE TO VENUE
Aberdeen Lodge
53-55 Park Avenue Ballsbridge Dublin 4
(5 Min Drive) / T: +353 (0)1 283 8155 / E:
W: / €182.00 Double Room
Rates subject to availability
Andorra B&B
94 Merrion Road Ballsbridge
Dublin 4
(2 Min Drive) / T: +353 (0)1 668 9666 / E:
W: / Double occupancy from €54 per person sharing
Single occupancy From €75
Rates subject to availability
Butlers Townhouse
44 Lansdowne Road
Ballsbridge Dublin 4
(5 Min Walk) / T: +353 (0)1 667 4022 M: +353 (0)879436179 / E:
Web: / Bed and Breakfast from
€125 per room per night
Rates subject to availability
Pembroke Townhouse
90 Pembroke Road
Ballsbridge Dublin 4
(3 Min Drive) / T: +353 (0)1 660 0277 / E:
W: / Single @ €260 B&B per room per night Double @ €270 B&B per room per night
Subject to availability
Premier Suites
50-56 Merrion Road
Dublin 4
(2 Min Walk) / T: +353 (0)1 638 1124
T: +353 (0)1639 1114
M: +353(0)86 8387508 / E:
W: / The executive doubles from €115 per night, the studios are €140 per night
Your Home From Home
Luxury self-catering apartments / T: +353 (0)1 678 1100 / E:
W: / €120.00 for a 1 x bed apartments and €175.00 for a 2 x bed apartment
Subject to availability
** Rates subject to change, please check rates with hotels
Limited availability with 6 Nations Rugby **
EXHIBITOR PASSES, DISCOUNT TICKETS AND CARPARKPASSESCarole Nash RIAC Classic Car Show 2018
Eachexhibiting company is provided with an exhibition kit which includes your exhibition passes, car park passes, complimentary enquiry pads, safety leaflet, and other details relating to the operation of the exhibition. Exhibitor kits are available from the Organisers office on the day of build-up and ARE NOT forwarded by post.
CAR PARK PASSES
Each exhibitor will receive 1car park passin their kits (Please Note: Car Park passes are restricted by the RDS). Car park charges apply from about one hour before the show opens unless car park pass is displayed.
EXHIBITOR PASSES
Each Exhibitor will receive 3 Exhibitor Badges, which MUST be worn by all stand personnel during the exhibition.
CLICK HERE to submit personalised name badges form.
Passes will be checked by security to gain access to the hall during opening times. Please use the exhibitor entrance only at the side of the building.
DISCOUNTED TICKETS
Exhibitors are entitled to a special discount on advance purchase of adult admission tickets.
The normal adult admission price is €18. However, exhibitors may order tickets at a reduced price of €13.50 when ten tickets or more are purchasedonline by 28th February 2018.
Tickets are available online
EXHIBITOR CATALOGUE ENTRY FORMCarole Nash RIAC Classic Car Show 2018
Each exhibitor will receive a free listing in the Souvenir Show Guide published by Irish Vintage Scene Magazine.
** CLICK HERETO COMPLETE THIS FORM ONLINE **
Or complete below form and email it
For inclusion in these free promotional listings please complete and return this form 23rd February.
Company NameFascia Name
(to be published on all promotional materials)
Stand No
Address
Email Address for sales enquiries
Contact/Mobile No for sales enquiries
Web Site:
Please give a short description of your exhibits (30 Words Max)
For Advertising in Show Catalogue:
Please Contact: Tom Heavey, Irish Vintage Scene. Tel: 091-388805
Online and Social Media
We have appointed new PR and Social Media consultants – Insight Consultants – to help increase awareness of the event online.
Please click hereto submit online form so they can encourage your customers to join in the conversation and thereby increase awareness of your brand and drive additional visitors to your stand.
Please post details of your cars on Facebook:
For more details please contact:
Karissa McEneff
Insight Consultants
t+353 1 29 39 977 w
Carole Nash RIAC Classic Car Show 2018
1.KELOWNA ELECTRICAL LTD. has been appointed as the official electrical contractor for our show and ALL electrical installations must be executed by them. The installation of electrical work by any persons other than the official electricians is expressly prohibited and no exhibitor or his staff may alter or otherwise interfere with any electrical installation.
2.All prices quoted include hire and installation of wiring, fitting, lamps, fuseboards and maintenance during the exhibition.
3.Please carefully list all your electrical requirements overleaf, complete the ORDER FORM and return same to Kelowna Electrical Ltd as soon as possible.
4.Where an exhibitor requires fittings in a specific position, a sketch must be enclosed with the ELECTRICALORDERFORM. In the absence of specific instructions, all light fittings will be positioned on the rear of the facia boards and power points at floor level on the rear wall.
5.NOTE: SPACE ONLY EXHIBITORS
Exhibitors who have not reserved the standfitting package must provide or order some structure onto which lighting and sockets can be attached.
6.Payment in full must be forwarded with the ORDER FORM. A receipted detailed invoice will be returned in acknowledgement. NO orders will be processed until payment is received in full.
7.KELOWNA ELECTRICAL LTD. Tel: +353 (0)1 821 4618. Fax: +353 (0)1 824 3980 Mobile:+353 (0)87 257 0731 E-Mail: - Kelowna Electrical will be pleased to submit separate quotations for any electrical work not covered by this standard form, including special lighting effects, power supply etc.
8.Display contractors must order their requirements for their clients via the ELECTRICAL ORDER FORM (see overleaf) and will be invoiced accordingly.
9.Note – All Exhibitors. It is the responsibility of each exhibitor to ensure that all electrical supply is switched off at the end of each day of the show.
ELECTRICAL ORDER FORMCarole Nash RIAC Classic Car Show 2018
Company Name: / Trading Name: / Stand No:
Contact Name: / Address:
Tel: / Mob: / Email:
Exhibitors who have ordered full Standfitting will receive 2 spot lights. For extras use Option A. Space Only Exhibitors must complete Option ‘B’ / PRODUCT / PRICE / QUANTITY / TOTAL
1 13 amp 3 pin double socket
Two Appliances – NO MULTIPLUGS / 6
€58.00 / €
150 watt spotlight /
€39.00
/ €5’ Fluorescent fitting / €34.00 / €
Please note: 20% surcharge for orders onsite / Suspended “High Bay” sodium overhead lights – will light up to 25sqm – No fuseboad needed / €140.00 / €
A Structure must be provided on which your electrical supply and/or lighting can be mounted. / Option B – Space Only Exhibitors, Please use this section when ordering a fuseboard. Exhibitors on Space Only Stands MUST order a fuseboard.
Please state total amps or kilowatt loading
1 13 amp 3 pin double socket
Two Appliances – NO MULTIPLUGS / 6
€58.00 / €
20 amp single phase fuseboard / €72.00 / €
30 amp single phase fuseboard / €85.00 / €
20 amp 3 phase fuseboard / €110.00 / €
30 amp 3 phase fuseboard / €120.00 / €
16 amp c-form socket - blue / €55.00 / €
32 amp c-form socket - blue / €72.00 / €
Please note
any exhibitors providing their own spotlights must order a mains and pay a connection fee of €30 per point / 3 phase connection charge / €76.00 / €
150 watt spotlight / €32.00 / €
Low voltage spotlights / €36.00 / €
5’ fluorescent fitting / €36.00 / €
500 watt quartz iodine floodlights / €43.00 / €
1,000 watt quartz iodine floodlights / €60.00 / €
Suspended “High Bay” sodium overhead lights – will light up to 25sqm –
hanging wire required, please order from Actavo (see page 13) / €140.00 / €
AMP Chart
5 AMPS=1 KILOWATT=€16.00
20 AMPS=4 KILOWATTS=€64.00
30AMPS=6 KILOWATTS=€96.00 / Connection fee for exhibitors spotlight / €30.00 / €
Special connection for 24 hour supply / €94.00 / €
COMPULSORY WHEN ORDERING FUSEBOARD
Consumption/Connection charge ______kw @ €16.00 per kw - for amp chart – see left / €
TOTAL PRICE / €
TOTAL INCL 23% VAT / €
CHEQUE ENCLOSED / €
Name on Credit Card / Expiry Date
Card No / Security Code (on reverse)
Signed: / Date:
ELECTRICAL GRID PLAN
Carole Nash RIAC Classic Car Show 2018
Company Name / Stand No:
Trade Name:(If Diff) / Contact Name:
Tel: / Mob:
Email:
DRAW ON THIS GRID THE PLAN OF YOUR STAND TO SCALE AND INDICATE THE POSITION OF THE REQUIRED WORK.