Equality for Women Measure

EQUALITY FOR WOMEN MEASURE

2007-2013

Project Application Form

and

Explanatory Notes

Strand 1 - Access to Employment

Introduction

All applicants are requested to read the introductory comments below and the accompanying explanatory document prior to completing this application form. Specific instructions for completing sections 1, 2, 3 and 4 are included in the explanatory notes at the back of this form.

In addition, please pay careful attention to the Selection Criteria outlined at page 11 of the Programme Guidelines as they correlate with the questions asked in this application form.

Please note that two unbound signed copies and one electronic version of the completed application form and all relevant supporting documentation should be returned to Pobal no later than 5.00 p.m. Friday, the 18th July 2008.

NB:Proposed projects must be fully completed by the 30th June, 2011.

Applicationsare invited from an individual organisation or from a consortium of organisations. Where an application is received from a consortium, it will be necessary for the consortium to nominatea lead organisation which will accept contractual responsibility for all financial accounting and reporting and for project reports to Pobal.

All applications that, in the first instance, meet the eligibility criteria will be appraised by a Project Selection Committee. The Minister for Justice, Equality and Law Reform will make the final decision on project funding.Successful/unsuccessfulapplicants will be informed of the outcome of the selection process not later than end of September, 2008.

Successful projects will enter into a contract for the period specified in the project application form.

During the projected lifetime of the project, promoting organisations will be required to comply with the financial and reporting requirements of the Department of Justice, Equality and Law Reform and the European Social Fund. Failure to provide satisfactory evidence of compliance with these requirements will result in the withdrawal of funding.

Funding will only be available towards project costs incurred once contracts have been signed by all relevant parties. There will be no exceptions to this rule. Funding will not be available towards project costs incurred before this time.

Applicants should take particular note of the documentation that must be submitted with this application form, as outlined in the checklist on page 16.

Incomplete and/or late applications cannot be appraised and will be deemed ineligible.

Further copies of the application form and the guidelines for applicants are available from:

Pobal website: (Equality for Women Measure)

Department of Justice, Equality & Law Reform website:

Two completed and signed application forms should be returned to:

Equality for Women Measure

Pobal

Holbrook House,

Holles St,

Dublin 2.

One electronic version of application form should be emailed to

Closing Date:5.00 p.m. Friday, 18th July 2008

Reference Number

For office use only

Section 1 - Organisation Details

Please identify the organisational arrangement you propose to put in place to oversee the delivery andimplementation of the project, tick relevant box.

• Grant Applicant

One organisation only

• Grant Applicant/Lead Organisation[1]

Where a consortium arrangement is proposed it is necessary to nominate a lead organisation to undertake contractual responsibility for project management, financial accounting and reporting requirements.

This section pertains to the grant applicant/lead organisation applying for a grant under the Measure. Please note that grant applicant/lead organisation refers to the fund holding and accounting organisation.

GRANT APPLICANT/LEAD ORGANISATION

1.1 Grant Applicant/Lead Organisation proposing the project.

Name of organisation:

Address:

Telephone No: Fax No: Email: _____

1.2Name and position of contact person (in block capitals) to answer queries on this proposal

Name:

Position:

Details of contact person (if different from above)

Telephone No: Fax No: Email: _____

1.3Identify the type of organisation which best describes the grant applicant/lead organisation (e.g. Statutory, national, social partner, voluntary, women’s organisation, local community, education institution, etc.).

1.4Legal Status of Grant Applicant/Lead Organisation.

1.5Does the Grant Applicant/Lead Organisation have:

Tax Clearance Certificate Yes No

Expiry Date

Charitable Status (CHY) NumberYes No

Number

Please submit copy of the grant applicant/lead organisation’s currenttax clearance certificate (TCC) or charitable status number (CHY) with application.

1.6Does the organisation carry out an annual audit of its accounts?

Yes No

If ‘No’, please state what form of financial control is maintained.

1.7What is the most recent year for which audited accounts are available?

Please enclose a copy of most recent audited accounts.

1.8Outline the management and decision-making procedures that are in place in the grant applicant/lead organisation with particular reference to financial management and control.

1.9Please outline the main activities/services of the grant applicant/lead organisation.

1.10Please outline the main activities undertaken by the grant applicant/lead organisation in the areas of gender equality, social inclusionand labour market initiatives.

1.11Please outline any previous experience the grant applicant/lead organisation has in designing and delivering training/education programmes highlighting the teaching and learning methodologies used.

1.12Please outline briefly, any previous experience the grant applicant/lead organisationhas in managing a similar type project within a specific timeframe and budget. Please also indicate whether this project reached its expected outcomes.

(Attach copies of any relevant documentation, evaluation, reports etc).

CONSORTIUM

1.13 If the proposed project involves two or more organisations please name the other organisation(s) involved, contact person, their proposed role in the management and delivery of the project andtheir links to the lead organisation.

Organisation (1)

Contact Person

Role in proposed project

Link to Lead Organisation

Organisation (2)

Contact Person

Role in proposed project

Link to Lead Organisation

Organisation (3)

Contact Person

Role in proposed project

Link to Lead Organisation

Organisation (4)

Contact Person

Role

Link to Lead Organisation

1.14Please outline the main activities/services of the partner organisation(s) in this project.

Organisation (1)

Main Activities

Organisation 2)

Main Activities

Organisation (3)

Main Activities

Organisation (4)

Main Activities

1.15Please outline the main activities undertaken by the partner organisation(s) in the areas of gender equality, social inclusion and labour market initiatives.

Organisation (1)

Organisation (2)

Organisation (3)

Organisation (4)

1.16Please outline any previous experience the partner organisation(s) have in designing and delivering training/education programmes highlighting the teaching and learning methodologies used.

Organisation (1)

Organisation (2)

Organisation (3)

Organisation (4)

1.17 Please outline briefly any previous experience of the partner organisation(s) in managing a similar type project within a specific timeframe and budget. Please also indicate whether this project reached its expected outcomes.

(Attach copies of any relevant documentation, evaluation, reports etc).

Organisation (1)

Organisation (2)

Organisation (3)

Organisation (4)

1.18Please outline how members of the consortium will work together in delivering the proposed project.

Section 2 - Project Details

This section relates to the Equality for Women Measure project that you propose to undertake.

2.1 Title of Proposed Project

2.2Please specify the geographic area(s) to be included in your proposal.

2.3Please specify the start and completion dates for the proposed Equality for Women Measure project.

All projects are to end by 30th June 2011

Proposed Start Date
Proposed End Date

2.4Please provide an overall summary of your Equality for Women Measure proposal.

(The summary should not exceed 600 words).

2.5Please provide evidence of the need for the proposed project and outline how this need was identified. Please also highlight any objective data available to support this proposal.

2.6Using the box below, please detail the precise strategic aim and objectives of the proposed project.

Aim:
Objectives
1
2
3
4
5
6
7
8
9
10

2.7Please highlight any innovative and/or developmental aspects of this proposal.

2.8Please outline the main actions and methodologies that will be used to realise the project’s objectives.

2.9Please identify the intended target group(s) of women for this project and the rationale for their involvement.

2.10Please indicate whether the project includes a focus on women who experience multiple disadvantage and outline how you propose to support them in the project.

2.11Outline the process to be used to both identify and include the intended target group(s) of women for this project.

2.12Detail targets and outputs to be achieved by the proposed project using the tableprovided below.

Please note:

The targets and outputs presented in this table should be both realistic and achievable, taking account of the proposed budget and timescale for your project.

Target / Number
2008 / 2009 / 2010 / 2011
1 / Total number of women to be supported by the project
2 /

1. Total number of women to be supported into education and training.
2. Of this number, the total number of women to achieve certification.

3 / Total number of women supported into employment
4 / Total number of women supported into self-employment
Outputs
5
6
7
8

2.13Clearly state the expected outcomes/achievements of this project.

2.14Please outline the mechanisms that will be used to track participants’ progress both within the lifetime of the project and within 1 year of completion of project.

2.15Will the project deliver education and training courses?

Yes No

If yes, please identify the level of certification and the awarding body.

How will the project recognise and seek accreditation for experiential learning (where applicable?

2.16In what way will the project add value to other measures currently available to the same target group.

2.17Please outline the mechanisms to be used to review and evaluate the project.

2.18How will the project contribute to learning in the areas of:

Gender Equality

Social Inclusion

How will the project contribute to policy development in the areas of:

Gender Equality

Social Inclusion

2.19Please outline the management structures for the project.

1

Section 3 Project Activities & Budget

3.1Overview of Activities

Please complete the following table and in so doing, specify the actions, timescale and outcomes relating to each of the project objectives:

No /

OBJECTIVES

/ ACTIONS / OUTCOMES / TIMESCALE
1.
2.
3.
4.
5.
6.
7.
8.
9.
10

1

3.2Budget

Please provide details of projected expenditure headings as follows:

Salaries

Administration Costs

Programme Costs

NB - Please refer to “Explanatory Notes” when completing your Budget

Please provide a breakdown of the costing involved:

Expenditure / Detail
(detail headings are a guide only) / EWM Funded / Total Cost
Salaries
{incl emp’ers PRSI & pension}
(broken down by position) / Direct Salaries
Indirect Salaries
Administration / General Admin and Office
- Office Supplies
- Printing and Stationery
- Rent and Rates
- Light, Heat and Power
- Insurance
- Canteen and Cleaning
- Staff recruitment
- Sundry Expenses
Communication
- Telephone, Fax, and Internet
- Postage and Courier
OTHER (please specify)
Programme (on a separate sheet, please provide a detailed breakdown of how these costs were calculated) / Advertising/Publicity
Promotion/Launch
Evaluation
Catering
Venue
Consultants
Materials
Tutors
Travel and Subsistency
Accountancy/Audit
Rental/Lease of Equipment
Equipment (single item < €1000 including VAT)
Other (please specify)
Total Cost of Project / € / €
TOTAL FUNDING APPLIED FOR FROM EWM / € / €

Section 4 - Declaration

This should be completed by the person to whom all correspondence will be addressed.

On behalf of I, the undersigned, apply for funding to the value of € towards the project described in this application and declare that all the information given is true and complete to the best of my knowledge and belief. I acknowledge that any funds awarded must be used for the purpose stated and not used to replace existing funding. I also understand that information supplied in or accompanying this application may be made available on request under the Freedom of Information Acts 1997 and 2003.

I also accept, as a condition of the award of a grant, that it involves no commitment to any other grants from the Equality for Women Measure or Pobal. The sponsors are agreeable to have the project monitored by Pobal, the Department of Justice, Equality and Law Reform and the Department of Enterprise, Trade and Employment (as Managing Authority for the European Social Fund in Ireland) and to allow access to its premises and records, as necessary, for that purpose.

Contact Name for all correspondence in connection with this application:

Name of Group (BLOCK CAPITALS):

Signatory (BLOCK CAPITALS):

Signed: Date: //

Position in Group:

Address:

Phone No: Fax:

E-mail address:

Signature(s) of Authorised Officers/ Board Members/ Promoters:

Name: Name

(in block capitals) (in block capitals)

Signature: Signature:

Job Title: Job Title:

Date: Date:

Disclosure under the Freedom of Information Act

The Department of Justice, Equality and Law Reform wishes to remind applicants that the information supplied in the application form and supporting documentation may be released, on request, to third parties, in accordance with the Department’s obligations under the Freedom of Information Act 1997 and 2003.

You are asked to consider if any of the information supplied by you in applying for funding under the Measure not be disclosed because of sensitivity. If this is the case, you should, when providing the information, identify same and specify the reasons for its sensitivity. The Department will consult with you about sensitive information before making a decision on release of such information. The Department will release, on request, information to third parties, without further consultation with you, unless you identify the information as sensitive with supporting reasons.

If you consider that some of the information is sensitive, please identify clearly such information when submitting your application.

If you consider that none of the information supplied by you is sensitive, please complete the statement below to that effect. Such information will be released in response to a Freedom of Information request.

Name of Organisation: hereby agrees that none of the information supplied is sensitive, and acknowledges that any, or all, of the information supplied, will be released in response to a Freedom of Information request.

Signed: ______Date: ______

Position within Organisation: ______

Disclaimer

Please read carefully:

It will be a condition of any application for funding under the terms and conditions of the Equality for Women Measure, that the applicant has read, understood and accepted the following:

1. The Department of Justice, Equality and Law Reform shall not be liable to the applicant or any other party in respect of any loss, damage or costs of any nature arising directly or indirectly from:

a) the application or the subject matter of the application:

b) the rejection for any reason of any application.

1. The Department of Justice, Equality and Law Reform, its servants or agents shall not at any time in any circumstances be held responsible or liable in relation to any matter whatsoever arising in connection with the development, planning, construction, operation, management and/or administration of individual projects.

Signed: ______Date: ______

(Duly Authorised)

Checklist for Applicants

Please ensure that you have enclosed all of the items listed below when submitting your application.

A copy of the most recent annual report and accounts or equivalent of the Grant Applicant/Lead Organisation

A copy of Articles & Memorandum or Constitution and Committee members of the Grant Applicant/Lead Organisation.

A copy of the current TCC and/or CHY letter for the Grant Applicant/Lead Organisation

Any other relevant supporting documentation

Detailed Budget breakdowns

Signed Declarations.

Two unbound copies of the completed application form and all relevant documentation should be sent to:

Equality for Women Measure

Pobal

Holbrook House

Holles St

Dublin 2

Phone 01 2400700 Fax 01 6610411

One electronic version of the completed application form should be emailed to;

Closing date: Friday, 18thJuly 2008

Time:5.00 p.m.

Website:

EXPLANATORY NOTES FOR COMPLETING APPLICATION FORMS

Introduction

Applicants should demonstrate their ability to deliver the proposed project making reference to project management and financial control issues. Clear project objectives are advised.

Prior experience in project management should be highlighted together with commitment to tackling gender and social inclusion issues. Evidence of experience in the design and delivery of a comprehensive training and/or educational programme with clear pedagogical methods and, where appropriate, accreditation and progression strategies should be outlined.

Project promoters must be registered for tax purposes and be able to produce a current tax clearance certificate or have charity status. There are four sections to this application form as follows:

• Section 1 – Organisation Details
• Section 2 – Project Details
• Section 3 – Activities and Budget Details
• Section 4 – Declaration

Please see below for guidelines on completing key questions included in these sections

Section 1

Where the application is from a single organisation, please supply contact and background details on your organisation as requested in Qs. 1.1 – 1.12.

Where the project involves a partnership or consortia arrangement, it is necessary to nominate a lead organisation that will undertake contractual responsibility for project management, financial accounting and reporting requirements. The details of the lead organisation are required in Qs 1.1 – 1.12.

Question 1.2 A nominated person must be available for phone contact during the assessment period, in July/August 2008, to answer any queries arising from this application.

Question 1.13 – 1.18 Details on the partner organisations. Applicants should provide evidence of engagement with all partners and/or state sector on the development, implementation and management of the project.

In the event of a successful outcome, we recommend that a signed agreement outlining the respective roles and responsibilities of all the organisations involved in this proposal be in place prior to the signing of contract.