END OF THE YEAR SCHOOL BOARD MEETING
OF THE BOARD OF EDUCATION
MCINTOSH SCHOOL DISTRICT
Wednesday, July 10, 2013 @ 8:00pm MT
Board President, Landon Arnold, called the meeting of the Board of Education for the McIntosh School District #15-1, McIntosh, South Dakota to order with the following members present: Landon Arnold, Chris Bailey, William Chase, Sandy Baumberger, and Marcia Schell. Also present: Superintendent –Dick Schaffan, Principal- Carole Schaffan, Business Manager-Kathy Sieck-Chase, John E. Powell Jr., Robert Schuh, Michele Hoffman, Narcel Clark, Deb Trullinger, and Connie Klaudt.
All motions carried unanimously unless otherwise stated.
Action #12-13-136
8:05 PM Budget Hearing
Member Chris Bailey introduced the following resolution for adoption.
LET IT BE RESOLVED THAT THE MCINTOSH SCHOOL DISTRICT #15-1, after duly considering the proposed budget and its amendments, which was published in accordance with SDCL 13-11-2, hereby approve and adopt proposed budget and amendments, thereto , to be its annual budget for the fiscal year, July 1, 2013 through June 30, 2014. The adopted Annual totals are as follows:
General Fund: $2,682,421
Capital Outlay: $75,500
Special Education $210,330
Impact Aid $1,281,294
Pension Fund $25,889
Capital Project $0
Food Service $160,264
Resolution second by Sandy Baumberger.
Roll Call: Arnold-yes, Bailey-yes, Baumberger-yes, Chase-yes, Schell-yes.
President Arnold asked for additions to the agenda.
The following additions were made:
6a) Opening of Fuel Bids-Old Business; removed from New Business
8a) Any other Old Business
10) Final words and adjournment
Action #12-13-137
Motion by Sandy Baumberger, second by Marcia Schell, to approve agenda with above additions.
Action # 12-13-138
Motion by Chris Bailey to approve minutes from June 26, 2013, second by William Chase.
Action# 12-13-139
Motion by Sandy Baumberger, second by Chris Bailey, to approve End of the Year Financial report. Made part of these minutes as attachment “A”.
Opening of Fuel Bids by President Landon Arnold.
1) McIntosh Coop-fluctuating bid on gasoline, gasohol, and highway diesel at 10 cents above cost.
2) Nehl Feed-Gas and diesel fuel at 20 cents above cost.
3) McIntosh Propane- All propane for fixed price of $1.195/gallon
Action #12-13-140
Motion by Chris Bailey to accept bid form McIntosh Coop for gasoline, gasohol, and diesel fuels. Second by William Chase.
Action # 12-13-141
Motion by William Chase, second by Sandy Baumberger, to accept the bid from McIntosh Propane for all propane needs.
NWAS report given by Sandy Baumberger. Joe Rosholt was hired. Three mobile units have been shingled. Barb Goldade has resigned.
Action# 12-13-142
Motion by Sandy Baumberger, second by William Chase with Chris Bailey abstaining, to approve ADU contract and extra-duty contracts as presented.
Discussion was held on replacement car for the 2006 Ford Taurus, Athletic Director salary, and two Food Service Director applications received from Allen Agard and Becky Siroshton.
Action#12-13-143
Motion by Sandy Baumberger, second by Marcia Schell to surplus the 2006 Ford Taurus and to purchase the 2011 Hyundai Sonata for $15,459.
Action#12-13-144
Motion by William Chase, second by Chris Bailey, to enter into executive session per SDCL 1-23-2-1 & 2 at 8:30 pm MT.
Declared out of executive at 8:45 pm MT
Action#12-13-145
Motion by Chris Bailey, second by William Chase to offer to Becky Siroshton, the Food Service Director position.
Action#12-13-146
Motion by Landon Arnold, second by William Chase, to change the Althletic Director’s salary to $5500/year.
Closing comments from Landon Arnold and Sandy Baumberger.
Declared out by President Landon Arnold at 8:53 PM MT
______
School Board President-Landon Arnold Business Manager-Kathy Sieck-Chase
NEW REGULAR MEETING
OF THE BOARD OF EDUCATION
MCINTOSH SCHOOL DISTRICT 15-1
MCINTOSH, SOUTH DAKOTA
JULY 10, 2013
The board of education met in regular session to open meeting for the new (2013-2014) school year on July 10, 2013 at approximately 8:58 pm in the McIntosh School FACS room. All members were present.
All motions carried unanimously unless stated otherwise.
Oath of Office administered to John E. Powell Jr., and Robert Schuh.
Action #13-14-01
Business Manger Kathy Sieck Chase opened new meeting and asked for nominations for Chairman of the Board. William Chase nominated Chris Bailey for Chairman. Second by Marcia Schell.
Action #13-14-02
Motion by Robert Schuh to nominate William Chase for Chairman. Declined by William Chase due to conflict of interesting for signing of checks and vouchers.
Action#13-14-03
Marcia Schell made a motion that all nominations cease and a unanimous ballot be cast for Chris Bailey, second by Robert Schuh. Chris Bailey is the 2013-2014 McIntosh School Board Chairman.
Action 313-14-04
President Chris Bailey asked for nominations for Vice Chair. William Chase nominated Marcia Schell. Second by John Powell.
Action#13-14-05
Motion by William Chase that all nominations cease and unanimous ballot is cast for Marcia Schell, second by John Powell. Marcia Schell is the Vice-Chairman for the 2013-2014 school years.
President Bailey asked for additions/corrections to the agenda.
Action #13-14-06
Motion by William Chase, second by Marcia Schell to approve the agenda.
Action #13-14-07
Motion by William Chase, second by Chris Bailey, to approve July 2013 payroll and bills. Made part of these minutes as attachment “B”.
Action #12-13-08
The following resolution was introduced by Marcia Schell:
BE IT RESOLVED THAT THE MCINTOSH SCHOOL DISTRICT #15-1, MCINTOSH, SOUTH DAKOTA WILL NAME: The Great Western Bank, McIntosh, South Dakota as their official depository. Regular School Board Meetings will be held on the second Wednesday of each Month at 7:00 pm MT, except June/July/August at 8:00 pm MT. Robert Rules of Order designated as parliamentary procedures. Board members wages set at $75/meeting, mileage set at State Rate, meal reimbursement for in/out state meals is an allowance up to and not exceeding daily rate set by the State of SD for in-state travel and Federal rate set for out-of state travel. Employees must have receipt to be paid for meals and receipts cannot exceed the total daily amount of per diem set by the State of SD (in-state travel_ or Federal Government (out-of state travel). Superintendent Schaffan and in his absence, Business Manager Kathy Sieck Chase, will be authorized to sign for Federal Programs. Superintendent Schaffan will be appointed Title IX coordinator. Brenda Kraft will be appointed 504 High School Coordinator. Sue Bubbers will be appointed 504 Elementary Coordinator. Carole Schaffan will be appointed ADA Coordinator. Superintendent Schaffan will be appointed Public Records Officer. Alan Hoff will be Asbestos Coordinator. Kathy Sieck Chase will be Business Manager and Custodian of funds and invest and re-invest funds for the McIntosh School District. Authorize Superintendent Schaffan to close school in emergency situations and in case of inclement weather, in his absence the Principal or designee, will close school. The Board President or Vice Chairman along with the Business Manager Chase will sign General, Special Education, Capital Outlay, Food Service, Early Retirement, and Capital Project, checks and contracts plus all necessary forms for the McIntosh School District. Superintendent Schaffan and Business Manager Chase will sign Trust & Agency checks. Interest will be receipted to each respective account as received. In the event, of an election the pay rate will be $50/polling place, mileage at state rate, $9.00/hour for Election Superintendent and $8.00/hour for election clerks. KOLY/KBJM/KFYR/KELO/KLND radio and TV stations plus the School Reach System are designated for public information. The Corson/Sioux Paper designated as official newspaper. School Website will be utilized for updates and information. Senior Citizens (age 62) will be issued life long passes for athletic events. Season Pass rates will be $25/adults. $15/High School students and $10/Pre-8 Students. Admission to athletic events at the door will be $3/adult, $2/Pre-12 students. Little Moreau School Passes will be acknowledged for teachers and staff. School Breakfast and Lunch will remain free for students. Adults Lunch will be $3.10 and Adults Breakfast will be $1.55. The fixed assets amount will be $3000 and the School attorney is Tom Harmon. Payday for School Employees will be on the 15th day of each month. NWAS representative will be Robert Schuh with Christopher Bailey as an Alternate. Second by William Chase.
Discussion was held on Technology contracts with Connie Klaudt and Deb Trullinger.
Action#13-14-09
Motion by Robert Schuh to accept the Technology proposal and offer contracts to Connie Klaudt and Deb Trullinger for 13-14 school year at $5543 each. Second by William Chase.
Superintendent Report given by Dick Schaffan. Bulbs and Ballasts will be picked up from Douglas School District.
Action #13-14-10
Motion by William Chase, second by Chris Bailey, to publish listing of employees, positions, and salaries for the 2013-2014 school year. Made part of these minutes as attachment “C”.
Action #13-14-11
At 9:30 pm MT; motion by Marcia Schell, second by William Chase, to enter into Executive Session per SDCL 1-23-2-1 & 2
President Bailey declared out of executive session at 9:52 pm MT.
Action#13-14-12
Motion by Robert Schuh, second by William Chase, to offer Food Service Director Contract at $20,000 for 13-14-school year with benefits and 90-day probation period to Becky Siroshton.
President Bailey adjourned the meeting at 9:55 pm MT.
Next meeting August 14, 2013 at 8pm MT
______Chris Bailey-President
______Kathy Sieck-Chase-Business Manager
ATTACHMENT “A”
Financial Status for Month of July 2013
GENERAL FUND
Balance on Hand (05/31/2013) $255,078.02
Revenues $77,370.55
Expenditures $281,538.10
Balance to Date (06/30/2013) $3663.90
CAPITAL OUTLAY
Balance on Hand (05/31/2013) $185,664.05
Revenues $0.00
Expenditures $6964.21
Balance to Date (06/30/2013) $178,699.84
SPECIAL EDUCATION
Balance on Hand (05/31/2013) $21,580.11
Revenues $12,082.96
Expenditures $21,722.15
Balance to Date (06/30/2013) $11,940.92
FOOD SERVICE
Balance on Hand (05/31/2013) $23,297.16
Revenues $7171.91
Expenditures $8043.08
Balance to Date (06/30/2013) $22,425.99
TRUST & AGENY
Balance on Hand (05/31/2013) $35,917.27
Revenues $5922.35
Expenses $3337.27
Balance to Date (06/30/2013) $38,502.35
PENSION
Balance on Hand (05/31/2013) $86,372.06
Revenues $1396.49
Interest $31.22
Balance to Date (06/30/2013) $87,799.77
IMPACT AID FUND
Balance on Hand (05/31/2013) $3,850,691.32
Revenues $70,287.12
Expenses $761.89
Balance to Date (06/30/2013) $3,921,740.33
ATTACHMENT “B”
Payroll/ Payroll related activities for July 2013
General Fund $134,319.51
Special Education Fund $14,160.62
Food Service Fund $6201.66
Total Payroll/Payroll related $154,681.79
Checking / 1 / Fund: / 10 / GENERAL FUNDA.S.B.S.D. / MEMBERSHIP / 939.57
CORSON SIOUX COUNTY NEWS / PUBLISHING / 769.37
DOUGLAS PSD #51-1 / LIGHT BULBS / 1,700.00
GREAT WESTERN BANK / CREDIT CARD CHARGES / 6,679.96
HARLOW'S BUS SALES / BUS REPAIRS / 274.66
JOHNSON CONTROLS, INC. / SERVICE AGREEMENT / 4,786.00
MC LEODS PRINTING / SCHOOL WIDE SUPPLIES / 133.75
N.A.F.I.S. / MEMBERSHIP / 884.00
ODYSSEYWARE / SOFTWARE LICENSE / 5,000.00
PROPERTY/LIABILITY FUND / INSURANCE / 31,080.00
QUILL CORPORATION / SCHOOL WIDE SUPPLIES / 458.83
RENAISSANCE LEARNING / SOFTWARE RENEWAL / 4,000.00
S.D. TEACHER PLACEMENT / TEACHER PLACEMENT WEBSITE / 420.00
S.D. UNITED SCHOOLS / MEMBERSHIP / 600.00
SCHAFFAN, DICK / TAXI-PROF DEV / 85.17
SD LIBRARY NETWORK / SD LIBRARY NETWORK / 675.00
SOFTWARE UNLIMITED INC / SOFTWARE MAINTENANCE / 3,050.00
VOYAGER / FUEL / 522.43
WORKERS COMP FUND / WORKMENS COMP / 15,064.00
Fund Total: / 77,122.74
Checking / 1 / Fund: / 21 / CAPITAL OUTLAY
BEADLE'S SALES / CAR / 21,044.00
Fund Total: / 21,044.00
Checking / 1 / Fund: / 22 / SPECIAL EDUCATION FUND
RENAISSANCE LEARNING / SOFTWARE RENEWAL / 624.00
WORKERS COMP FUND / WORKMENS COMP / 1,000.00
Fund Total: / 1,624.00
Checking / 1 / Fund: / 51 / FOOD SERVICE
WORKERS COMP FUND / WORKMENS COMP / 2,000.00
Fund Total: / 2,000.00
101,790.74