July 7, 2014

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The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank Jr. presiding.

ROLL CALL

ELSEN–GAINES –KIMES –MCKINNON –present

KIEPER – MALIGRANDA – absent

Guests: Attorney Mary Gaziano,Todd Weegens,Todd Stockburger, Chad Insko,Sally Bennett, Lori Schultz, Ron Toot, and Ron Huggins.

There wasno disclosure of any conflict of interest.

The agenda was changed as follows: E. 4. The years should be 2015-2017, add Approve Agenda V. change Consent Agenda to VI, Public Comment to VII, add report by 4th of July Committee VIII. Change Committee/Department Reports to IX, New Business to X, Executive Session to XI, Tabled Items to XII, and Adjourn XIII.

A motion was made by MR. MCKINNON, seconded by MR. ELSEN to accept the agenda as amended. Motion carried on a voice vote.

A motion was made MR. MCKINNON, seconded by MR. ELSEN to accept the consent agenda. Motion carried on a unanimous roll call vote of those present.

PUBLIC COMMENT

Mr. Toot talked to the Board about the roadway and right of way at the corner of David Drive and Cunningham Road at the entrance to Resh Farms. There is a very large hole in the ditch area on the east side of David where water pools. There are also large potholes on the road making access very hard for school buses. The matter is referred to Public Works.

Ron Huggins, on behalf of the 4th of July Team, thanked the Board and Village Employees for all their help and the opportunity to hold the Festival. The attendance was up this year, the weather was perfect. He mentioned that the ticket situation needs to be addressed before next year. The Finance Committee will look for a solution with the 4th of July Team. President Eubank thanked Ron and his committee for all of their work.

COMMITTEE/DEPARTMENT REPORTS/REQUESTS

  1. PUBLIC WORKS
  1. A motion was made by MR. MCKINNON, seconded by MR. ELSEN to pay

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Larson and Larson Application 3 for $122,068.80 from account 51-44-542. Motion carried on a unanimous roll call vote of those present.

  1. The work on the well and well house is progressing. The prep work for the water tower is starting.
  1. The contracts are signed for the 2014 Road Project and the work will begin soon.
  1. There are several dead ash trees that will need to be removed. There is some money available to begin the removal in the MS4 line.
  1. VILLAGE ENGINEER
  1. Mr. Weegens briefly discussed his monthly report. The next UDO meeting will be August 28, 2014 at 6:00 p.m.

He noted that Matt Campbell is leaving to join RRWRD. Mr. Weegens will get a person in his place very soon.

  1. Bids were received to build the bike path from Quanex to Sullivan’s and they range from $27 to $39 thousand. After discussion it was decided to wait and see if the owner will take responsibility for the cost.

C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY

TEAM/WIPC

  1. The cost of the Pecatonica Prairie Trail was under budget by $600-900 thousand. The plan was to use this money to build trail heads. However, the state took the money and none is available for the trail heads. Joe Vanderwerff, County Engineer, is writing a letter requesting the funds. The President and Mayors are requested to write letters in addition. A copy of the policy for signage on the path is available in the office. Stephenson County has received a grant to install a path to eventually join the Pecatonica Prairie Trail.
  1. VILLAGE ATTORNEY
  1. A motion was made by MR. KIMES, seconded by MR. ELSEN to adopt Resolution 2014-04R

Resolution Authorizing Execution of Respective Annexation Agreements for: 216 West Cunningham Road, Winnebago, Illinois 61088; and 1529 Westfield Road (Northern Portion) and 1545 Westfield Road (Southern Portion), Winnebago, Illinois 61088

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Motion carried on the following roll call vote: KIMES – MCKINNON – ELSEN – GAINES – EUBANK: yes

KIEPER – MALIGRANDA: absent

  1. A motion was made by MR. ELSEN, seconded by MR. MCKINNON to adopt Ordinance 2014-09

Ordinance to Annex Certain Territory to the Village of Winnebago, Illinois216 West Cunningham Road, Winnebago, Illinois 61088; and 1529 Westfield Road (Northern Portion) and 1545 Westfield Road (Southern Portion), Winnebago, Illinois 61088

Motion carried on a unanimous roll call vote of those present.

  1. A motion was made by MRS. GAINES, seconded by MR. KIMES to adopt

Ordinance 2014-10

An Ordinance to Effect a Zoning Amendment to Designate Zoning for the Following Properties Annexed into the Village of Winnebago, Illinois: 216 West Cunningham Road, Winnebago, Illinois 61088; and 1529 Westfield Road (Northern Portion) and 1545 Westfield Road (Southern Portion), Winnebago, Illinois 61088

Motion carried on a unanimous roll call vote of those present.

Attorney Gaziano suggested that the Board review the link Lori Schultz had provided to a video of a Village Board elsewhere in Illinois that did not see the importance of following the Open Meetings Act.

  1. FINANCE COMMITTEE

MR. ELSEN congratulated Sally Bennett who attained Certified Illinois Municipal Treasurer.

  1. The reserves are maintaining a reasonable balance. The first property tax distribution was received in June. There was another payment received since the first of July.

4. Based on Committee recommendation, a motion was made by MR.

ELSEN to accept the Contract with the Benning Group, LLC to conduct the audit of the Village records for the years ending December 31, 2014, 2015, and 2016 to be completed in 2015 through 2017. Motion carried on a unanimous roll call vote of those present.

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  1. Based on Committee recommendation a motion was made by MR. ELSEN to sign the contract with Constellation for the Corporate

Electrical Aggregation for thirty-six months beginning August 1. Motion carried on a unanimous roll call vote of those present.

  1. POLICE COMMITTEE
  1. Based on Committee recommendation, a motion was made by MR. KIMES to have the Village participate in a Narcan Program and Training through OSF and adopt a policy similar to the County Administration’s Narcan Policy. Motion carried on a unanimous roll call vote of those present.
  1. The Board discussed enforcing the no left turn at the south entrance to Sullivan’s. The matter will remain open for discussion and resolution.
  1. With regard to 306 Hawkins Drive it was recommended to continue with the process and follow the Ordinance.
  1. ADMINISTRATION TEAM/CLERK
  1. PRESIDENT
  1. The President’s Report was provided.
  1. The Trustees thanked the President for his letter to the City of South Beloit extending condolences on the passing of their Mayor.
  1. President Eubank will write a letter to the Governor about SB3507 asking him to veto the bill and not sign it. If the bill is enacted the Village will be unable to recoup the entire cost of connections to water and sewer and allresidentswill be required to make up the cost.
  1. Board Members were reminded to let Mrs. Bennett know whether they plan to attend the IML Conference on September 18-20, 2014.
  1. Electronic devices for all Board members were discussed to replace the Board Packets. The matter will be reviewed and discussed in the future.
  1. The Board was reminded of the Transform Rockford Community Vision Rally on July 9, 2014 at 6:30 p.m.
  1. There will be a Special Meeting of Department Heads, the Village Attorney, and the Trustees, on September 8, 2014 at 5:30 p.m. to

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discuss who contacts the Attorney and how to prioritize what the Attorney works on.

8. Upcoming Meetings:

Lexipol Meeting / TBA
Public Works Committee / July 14, 2014 / at4:00 p.m.
Police Committee / July 29, 2014 / at 5:30 p.m.
Finance Committee / August 11,2014 / at 4:00 p.m.
4th of July Team / July 29, 2014 / at 7:00 p.m.
Community Development / July 9, 2014 / at 5:00 p.m.
UDO / August 28, 2014 / at 6:00 p.m.
Liquor Commission / TBA

Errant Water Subcommittee August 11, 2014 at 6:30 p.m.

Safe Routes to Schools TBA

Pecatonica Prairie Path September 19, 2014 at 9:30 a.m. US Bank in Pecatonica

Admin Team TBA

Department Heads July 16, 2014at 2:30 p.m. WIPC August 14, 2014 at 6:30 p.m.

NEW BUSINESS

The original easements have been received from RRWRD.

A motion was made by MR. ELSEN seconded by MR. KIMES to enter into Executive Session at 9:57 p.m. to discuss the Purchase or Lease of Real Property for the Use of the Public Body or Whether a Particular Parcel Should be Acquired. To discuss Current Litigation that is Pending Before Court – Update. To discuss Litigation that is Probable Against the Village.

Motion carried on a unanimous roll call vote of those present.

The Board with the same four members present returned to regular session at 10:28 p.m.

A motion was made by MRS. GAINES, seconded by MR. MCKINNON to adjourn at 10:29 p.m. Motion carried on a voice vote.

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Sally Jo Huggins, Village Clerk

Approved August 11, 2014